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Structure and Mandate of Ministry of Home Affairs and Immigration Namibia Workshop on the Principles and Recommendations for Vital Statistics Systems,

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Presentation on theme: "Structure and Mandate of Ministry of Home Affairs and Immigration Namibia Workshop on the Principles and Recommendations for Vital Statistics Systems,"— Presentation transcript:

1 Structure and Mandate of Ministry of Home Affairs and Immigration Namibia Workshop on the Principles and Recommendations for Vital Statistics Systems, Addis Ababa, 3 December 2014

2 Mandate of Ministry of Home Affairs and Immigration Registration of birth, issuance of birth certificates Registration of death, issuance of death certificates Registration of marriages, and divorces Registration of ID, and issuance of IDs Amendment of records Storage and retrieval of records, and issuance of duplicate records Ministry of Justice ( Divorces) Legal frameworks – Births, Marriages and Deaths Registration Act and Identification Act, 1996.

3 Structure HO Regional offices Sub-regional office Hospital- based offices Magistrate Office

4 Process: Birth Registration Ministry of Health and Social Services Child’s birth details and mothers first and surname Notification of a birth Ministry of Home Affairs and Immigration Creation of birth records/ Capturing the National Population Registration System ( NPRS) Issuance of birth certificate Registration of birth Ministry of Home Affairs and Immigration Stored electronically in the NPRS Application form stored permanently Storing and retrieval

5 Process: Registration of Natural Deaths Ministry of Health and Social Services Medical certificate incl. cause(s) of death Mortuary ( stamp) Notification of death Ministry of Home Affairs and Immigration Creation of death records in NPRS and issuance of death certificate and burial order. Registration of the death Ministry of Home Affairs and Immigration Stored electronically in NPRS Medical certificate and application stored permanently All records above the age of 5 years, stored in a external archive Storing and retrieval

6 Process: Unnatural deaths NAMP OL Notice of death ( cause of death: under investi gation ) Notification of death Ministry of Home Affairs and Immigrati on Registratio n of death ( no cause of death) Issuance of death certificate and burial order Registration of death Ministry of Home Affairs and Immigra tion Electron ically storing of details Tempor ary filing Storing and retrieval Post mortem Submissi on of cause of death form to Ministry of Home Affairs and Immigrati on Final cause of deat h Ministry of Home Affairs and Immigra tion entering of cause of death Storing of applicati on and police report Storing and retrieval

7 Process: Registration of marriages Magistrate officers Authorised Pastors Solemnizing of marriage All marriage register are captured in NPRS Registration Ministry of Home Affairs and Immigration Storage and retrieval

8 Life cycle of civic events - National Population Registration System Identify Birth details ID details Marriage details Divorce details Death details

9 Identity (Child) Birth details ID details Marriage details Death details Identity Birth detailsParents detailsID details Marriage/Divorce details Death details Identity (spouse) Birth details I Parents details ID details Marriage/d ivroce details Death details Identity (Parent) Birth details Parents details ID details Marriage details Death details NPRS

10 In working progress Comprehensive Country Assessment and Strategy plan –Coordination body steered by Ministry of Home Affairs and Immigration –Interface to transmit raw data to Namibia Statistics Agency –Interface to transfer birth and death notification details to NPRS from Health Information System Death verification application ( GIPF) Initial and year of birth Date of death and place of death Initial of parents Initial of children and date of death Introduction of new birth and death certificates Turnaround project E-services via X-road (a standard tool which connects all the different decentralised systems)


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