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Copyright 2003, Kaplan and Benson OMB Circular A-76 and Staffing the Most Efficient Organization: Example Method.

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Presentation on theme: "Copyright 2003, Kaplan and Benson OMB Circular A-76 and Staffing the Most Efficient Organization: Example Method."— Presentation transcript:

1 Copyright 2003, Kaplan and Benson OMB Circular A-76 and Staffing the Most Efficient Organization: Example Method

2 Copyright 2003, Kaplan and Benson Acronyms ATO, Agency Tender Official, …responsible for the agency tender and represents the agency tender during source selection HRA, Human Resource Advisor, …official who is a human resource expert and is responsible for performing human resource-related actions …. MEO, Most Efficient Organization, …staffing plan of the agency tender, developed to represent the agency’s most efficient and cost-effective organization

3 Copyright 2003, Kaplan and Benson The Human Resource Advisor and Circular A-76, Performance of Commercial Activities Page B-2: The HRA shall participate on the MEO team and be responsible for the following –The HRA shall assist the ATO and MEO team in developing the agency tender. –During development of the agency tender, the HRA shall be responsible for advising the ATO and MEO team on position classification restrictions, classifying position descriptions…

4 Copyright 2003, Kaplan and Benson Most Efficient Organization Facts Personnel costs are usually percent of the Government’s bid Accurate classification is a critical success factor for the Agency Tender Human resources participation in developing the Most Efficient Organization’s staffing plan is an implicit requirement

5 Copyright 2003, Kaplan and Benson Recommendations Be proactive! Get involved early Identify needed resources Communicate often and effectively Plan and coordinate actions Work as an integral member of the organization change team Interpret and advise upon laws and regulations Apply HR processes

6 Copyright 2003, Kaplan and Benson The Staffing Challenge Staffing levels should be based on average rather than peak workload (extended hours, overtime, temporary, part-time, or intermittent employees should be only used to cover peak workload periods) First-level supervisory positions should encompass the broadest possible span of control consistent within reasonable control of the workload of the organization Second-level supervisory positions should supervise the largest possible number of subordinate positions and organizations consistent with mission accomplishment

7 Copyright 2003, Kaplan and Benson The Staffing Challenge (contd) The total number of levels of supervision should be kept to a minimum Lower graded duties should be removed from all positions to the extent possible and assigned to lower-graded positions A position should include as much work as possible at that position's classified grade level Higher-graded duties should be concentrated in the smallest possible number of positions

8 Copyright 2003, Kaplan and Benson OK, What’s Next?

9 Copyright 2003, Kaplan and Benson One Example Method of Staffing the MEO Typical Human Resource Advisor Reviewing a Performance Work Statement To Develop a Staffing Plan

10 Copyright 2003, Kaplan and Benson Another Example Method for Staffing the MEO Map the work requirements to the position requirements using a chart!

11 Copyright 2003, Kaplan and Benson Mapping the Requirements Build a chart to crosswalk work requirements to position requirements…

12 Copyright 2003, Kaplan and Benson Staffing the Most Efficient Organization Work Requirements WORK REQUIREMENTS/PWS TEAM PERFORMANCE WORK STATEMENT PARAGRAPH NUMBER AND REQUIREMENT ANNUAL WORKLOAD TASK NAME WORK COUNT The Service Provider shall manage and administer the IMPAC credit card program Add and delete users/cancel accounts1,000 Respond to inquiries300 Prepare and deliver briefings12 Prepare reports12 Reconcile accounts12 Perform quality control12

13 Copyright 2003, Kaplan and Benson Staffing the Most Efficient Organization Staffing and Classification MANAGEMENT PLAN TEAM HOURS PER ACTION POSITION TITLE, SERIES, GRADE, AND WORKHOURS MANAGEMENT ANALYST GS-343 BUDGET ANALYST GS Subtotal

14 Copyright 2003, Kaplan and Benson Staffing the Most Efficient Organization Putting it All Together MANAGEMENT PLAN TEAM HOURS PER ACTION POSITION TITLE, SERIES, GRADE, AND WORKHOURS MANAGEMENT ANALYST GS-343 BUDGET ANALYST GS Subtotal WORK REQUIREMENTS/PWS TEAM PERFORMANCE WORK STATEMENT PARAGRAPH NUMBER AND REQUIREMENT ANNUAL WORKLOAD TASK NAME WORK COUNT The Service Provider shall manage and administer the IMPAC credit card program Add and delete users/cancel accounts1,000 Respond to inquiries300 Prepare and deliver briefings12 Prepare reports12 Reconcile accounts12 Perform quality control12

15 Copyright 2003, Kaplan and Benson Summary The human resources role is significant in a competitive sourcing effort –Be proactive! Get involved early –Identify needed resources –Communicate often and effectively –Plan and coordinate actions –Work as an integral member of the organization change team –Interpret and advise upon laws and regulations –Apply HR processes

16 Copyright 2003, Kaplan and Benson Tom Kaplan –U.S. Office of Personnel Management – Ann Benson –BAE SYSTEMS – x228 For More Information…


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