Presentation on theme: "General Body Meeting May 14, 2009"— Presentation transcript:
1 General Body Meeting May 14, 2009 Delta Sigma Theta Sorority, Inc. Cincinnati Alumnae Chapter “Ohio Chapter of the Year!”General Body MeetingMay 14, 2009CACDST Goals:Impactful social action programming that mobilizes the chapterContributing $30,000 over the next 5 years to our chapter scholarships and programsReclaiming at least 50 sorors over the next 5 yearsEnhancing our internal policies and procedures for better chapter effectivenessIncreasing chapter visibility within the community and the sorority.Regional Goals:200 delegates at DDNC100% Chapter Compliance7000 Members by June 30, 2009200 DIDs (Delta Internal Development workshops)8 State Meetings (e.g., Delta Days, Statewide Founders Day, Training Clusters, etc.)Launch a State Program Initiative for all 8 statesSubmit 4 articles from the Midwest for the Delta Journal100% attendance by chapters at the Regional ConferenceFull slate of candidates for 2009 Regional Conference
2 House Keeping Reminder Ohio Chapter of the Year!” General Body Meeting May 14, 2009 ORDER OF BUSINESSMeeting Call to OrderAdoption of the AgendaNominating CommitteeHouse Keeping ReminderMinutes of Previous General Body Meeting – Read SilentlyCorrespondenceOfficer’s ReportsPresident1st Vice President2nd Vice President3rd Vice PresidentFinancial SecretaryTreasurerAppointed Officers ReportsParliamentarianCommittee ReportsWays & Means /Golf OutingSocial ActionDelta AcademyUnfinished BusinessSoror Marcia Fudge’s donation requestNew BusinessAnnouncementsJune Mtg to be held at Columbia CenterRitualistic ClosingNote: Italic and shadowed items are reports containing recommendations and will require action
3 General Body Meeting Minutes April 2009 The April meeting was called to order at 10:15 am, College Hill Presbyterian Church. A quorum was present with___ financial members and ___ non-financial/ visiting sorors. Sor. Nancy Moody moved to adopt the agenda. The motion was seconded. Motion passes. The March General Body Meeting minutes were read silently. Motion to approve the minutes by Sor. Marie White. Seconded. Motion carries.CorrespondenceSor. Charlotte McKenzie gave her report. Invitation to several events around the city. Requests to be covered under new business.PresidentSor. Veronica Chapman gave her report. Local and Regional updates. Violets to sorors on successful programs over the past month.1st Vice PresidentSor. Tina Welch gave the report. Highlights from the program events over the last month. Review of chapter program and proposals for ‘09-10 sorority year.2nd Vice PresidentSor. Veronica Chapman gave the report. Violets to Soror Integration committee for sisterhood month. Reminder on MW regional conference registration. Time to submit nominations for violet and fortitude awards, due by May 14th sorority meeting. New member orientation on 4/22 at 6:30 Xavier Univ. Armory. Rho Xi requesting financial help for the MW regional conference. Recognition of visiting sorors and April birthdays.3rd Vice PresidentSor. Vickie Fairley gave her report. Informational.
4 General Body Meeting Minutes April 2009 ….continued Financial SecretarySor. Ligaya West gave her report. Up to 127 members. At 75 members for ’09-10.TreasurerSor. Gayle DeBrossard gave her report. Review of the proposed budget for ’09-10 sorority year.Appointed OfficersNominating Committee: Sor. Jackie Turner gave her report. Recv’d 8 applications. Elections to be held at the May meeting. Slate presented to chapter. Slate includes: President - Tina Welch; 1st Vice President – Danelle Carter; 2nd Vice President – Gail McCullom; 3rd Vice President – Shawnda DeRamus; Treasurer – Gayle DeBrossard; Financial Secretary – Ligaya West; Corresponding Secretary – Kim Hull; Nominating Committee Chair – Charlotte McKenzie. Sor. Shonda Daniels was nominated from the floor for Recording Secretary. Accepted. Sorors Stacey Fulgham, Reynell Frazier, Ashani O’Mard, Ronnise Handy, Cheryl Lett and Kristal Fears nominated from the floor for nominating committee members. Accepted. Sor. Rose Kearney moved to close the nominations. Seconded. Motion carries. Sor. Wanda Owens moved to approve the slate. Seconded. Motion Carries.CommitteesWays and Means: Soror Lisa Rowell gave her report. Asking Sorors to bring items for golf bags to May meeting. Currently at 18 hole sponsors and 5 teams. Looking for more items, sponsors and golfers. Committee meeting 4/26 3pm at Donatos.Scholarship: Sor. Kim Hull gave her report. 4 students identified as winners and will be presented at Golf Outing and June luncheon.
5 General Body Meeting Minutes April 2009 ….continued Committees (cont’d)Delta G.E.M.S: Sor. Stacey Fulgham gave the report.Social Action: Sor. Deatria Walker gave her report. Update and agenda for DDACH April 28th and 29th. Violets to the committee.Membership Intake: Sor. Veronica Chapman gave the report. Initiation tonight at the Columbia Center at 6pm.Unfinished BusinessRequest from Rho Xi for help with their lodging for the MW Regional Conference. Motion to donate $200 and pass the hat for the additional $50 by Sor. Shawnda DeRamus. Seconded. Motion Carries.New BusinessSoror Marcia Fudge is seeking financial support of at least 1000 donors by July 1 for her candidacy in Ohio’s 11th Congressional District. Motion to donate $100 by Sor. Ligaya West. Seconded. Discussion. Tabled until research can be done on whether or not we can donate to a political campaign.Walnut Hills High School Black Alumni Network (BAN) is seeking financial support for their inaugural Souvenir Book that will support the Academic Bridge Program and the BAN programs, including scholarships. Motion to donate $60 Half page ad by Sor. Jackie Turner. Seconded. Motion carries.Queen City Chapter of the Links requesting support for their Mother’s Day Luncheon. Motion to take a full page ad for $100 by Sor. Shawnda DeRamus. Seconded. Motion carries.
6 General Body Meeting Minutes April 2009 ….continued AnnouncementsSorors can dress down for the May meeting as we will be working on the Golf outing bags.$88 collected for the Rho Xi delegates for MW regional conference.Reminder to bring used cell phones to initiation for Delta Academy.Sor. Stacey Fulgham moved to adjourn. Seconded. Motion carries.Meeting adjourned at 12:15 pm followed by the Ritualistic Closing.Stacey Fulgham Veronica ChapmanRecording Secretary President
7 Correspondence Report May 14, 2009 Greetings Sorors. Please review the guidelines listed below that will help in our correspondence process.All committee meetings, updates, announcements, etc. that you would like included in the upcoming CAC Weekly Update should be submitted each week, no later than Sunday, 5:00pm to You must write your own submission in its’ entirety. This will insure inclusion of any early week meetings, as the Update will be ed during the early part of each week. If you have an exception/emergency, feel free to callPlease submit your info in the format as you would like for it to appear in the update. Your info should be inclusive but brief, in STANDARD TYPE AND FONT. Include pertinent info such as date, time, location, contact person, , phone number, etc. Only minor editing will be done.Keep in mind that NOT EVERY FLYER/ATTACHMENT CAN BE INCLUDED. Therefore, submit your info as bullet points that can be included in the body of the update or send an attachment that is small in capacity.Please UPDATE YOUR CURRENT ADDRESS, , PHONE NUMBERS, ETC. with our Sergeant at Arms as you sign in for the Chapter Meeting. Also, if you have information that is currently not on file for another Soror, please provide it to us. We need correct information so that we can keep you in the communication loop of CAC.Your suggestions and comments are welcome. Remember, ALL SUBMISSIONS SHOULD ONLY BE SENT TO THE CHAPTER ADDRESS: Thank you Sorors!Correspondence:Welcome greetings via from Soror Octavia Matthews to all of the Neophytes.Thank you card from the family of the late Soror Marlene Bright.The Ohio Commission on Minority Health has announced the availability of requests for proposals (RFP). Call or for information.UMADAOP Statewide Conference will take place August 20-21, Registration opens June 1.Soror Jessica Williams-Norton has announced her interest as candidate for Member of Regional Nominating Committee.VIP Invitation received from Soror Soraya Williams Farver (Detroit Alumnae), candidate for Midwest Regional Director.Alicia Reese and family present “The Dream Is Real Family Fest” on May 22-24, For info call or
8 Correspondence Report continued….. Request/Ads/Donations:Soror Soraya Williams Farver is seeking donations for her candidacy as Midwest Regional Director. No set amount on donations.Cincinnati Queen City Alumnae Chapter will celebrate their 20th Anniversary Celebration June 12-14, Their Program Booklet features ads for Covers/$100; full page/$40; half page/$30; quarter page/$20; eighth page/$10. Photo with ad for an additional $10. Deadline is May 15, 2009.Submitted in the spirit of Delta,Charlotte McKenzieCorresponding Secretary
9 Presidents Report May 14, 2009 Sorors, As we wind down another awesome year and celebrate 50 years of service to the Greater Cincinnati community, I could not be more proud of this chapter. We have worked together in a sisterly manner to bring some wonderful programs to our community. Thanks to you for all that you do!Local Updates Welcome to our 18 new Sorors, inducted April 18, Violets to Soror Gail McCullom and the Minerva Circle for a beautiful Membership Intake Process and Initiation Ceremony.Thanks you for your support and attendance during Soror Elsie Brown’s Omega Omega Service. It was a beautiful service and a fitting tribute to Soror Elsie Brown, the matriarch of our chapter. Violets to the over 130 Sorors who were in attendance.Sorors were well received during the AKA Public Meeting.Violets to the Social Action Committee for another wonderful Delta Days at City Hall. We had a great turnout from our City Leaders and we’re already working on ways to partner.Violets to the nominating committee for coming up with our Slate of Officers.Violets to Delta Academy, Delta GEMS and our Scholarship Committee for their recent programming.We need your support for our final major event of the year. We need to you volunteer to assist during that day and we could still use more golfers and hole sponsors.State UpdatesParticipated in State of Ohio President’s Call Monday evening. Looking to schedule MIT Training for Saturday, September 11th.Yours in Delta,Veronica L. Chapman
10 First Vice President Report Spring is here and we are wrapping up the sorority year with some tremendous programming, below are some of the program highlights from the past month:Delta Days at City Hall, Advocacy in Action-Renewing Our Purpose”, on April 28th and 29thDelta Academy, wrapped up their popular education component Lights! Camera! Action! , on May 9thDelta GEMS, Overnight College Retreat, Miami University, Oxford Ohio, on April 25th and 26thDelta Academy and GEMS, participated in the March of Dimes Walk for Babies, on April 26thScholarship Committee, awarded 4 scholarshipsWe have some great things planned for the remainder of the sorority year. Below is some key information regarding each program and upcoming activities:Dr. Betty Shabazz Delta Academy - Young ladies grades 5th through 8th, focus on math/science, closing ceremony and presentation of their Lights! Camera! Action! Project, Saturday, June 13th, College Hill Presbyterian Church, 12pm – 3pm. The Academy would like to thank the sorors who donated cell phones as contribution towards the annual March of Dimes Walk for Babies.Delta Academy II: Delta G.E.M.S. (Growing and Empowering Myself Successfully) – Young ladies grades 9th through 12th, focus on self esteem and leadership, End of the Year Celebration/Fun Activity, Saturday, May 23rd, 12pm – 4p.Scholarship Committee - Presenting 4 scholarships in the amount of $2,300 to the 2009 scholarship recipients at the Golf Outing, Saturday, May 16th, 6pm. The scholarship recipients are: Kimaya Hudgins- Princeton; Malaika McCoy- Seven Hills; Ciera Brooks- Roger Bacon; and Diamond Austin- Withrow High School.10
11 First Vice President Report Debutante Cotillion - Young ladies that are High school Juniors and Seniors, focus on developing and enhancing the debutante’s personal, educational, cultural, spiritual, and social lives. Currently planning the year end Senior send off and picnic.Social Action committee - Collaboration with community partners to enhance the political and social awareness of the Cincinnati community residents. Thanks to the sorors who attended Delta Days at City hall and we are looking forward to collaborating with the city on several potential projects. The committee will be presenting their final report at the June sorority meeting.Physical and Mental Health Committee – will be focused on Stroke and Stroke prevention in addition to Breast Cancer Awareness, and Heart Disease. We are looking forward to a Stroke Awareness presentation.Financial Fortitude Committee – will focus on home ownership and preventative maintenance.The revised 2009/20010 program proposal are attached for your review and approval.The chapter calendar is posted on our website, We are excited about our programs and we invite you to participate.Yours in DeltaTina A. WelchFirst Vice President
12 Second Vice President Report Violets to Soror Carmen Jett for planning and creating an opportunity for Sorors to bond at a happy hour held on Friday, May 8, There were several Sorors in attendance and our new initiates were able to meet other members of the chapter!Please contact me if you are planning to attend the regional conference in Charleston, WV. I can be reached at orIf you are celebrating a 25-year or 50-year anniversary in Delta, please notify me TODAY.We will conduct our annual June luncheon immediately following our June sorority meeting on June 20, The meeting and luncheon will be held at the Columbia Center. To ensure an accurate count for lunch, please RSVP no later than Friday, June 5, You can contact me at orIt’s that time of year again to recognize our dynamic Sorors for their contributions to the chapter. Please prepare to complete nomination forms for the Violet and Fortitude awards. All submissions will need to be received by May 22, Included in your packet are the nomination forms. Please send all forms to The criteria is listed below:
13 Second Vice President Report VIOLET AWARDTo be eligible for the Violet Award, one must be:Nominated by a member of Cincinnati Alumnae ChapterOver the age of 50An active member of Delta Sigma Theta Sorority for over twenty yearsA financial member of Cincinnati Alumnae Chapter in the current Sorority yearCommitted to the steadfast support of chapter projects and programsA representative of strength, wisdom and commitment to the Delta Nine Cardinal Virtues as evidenced through her conduct and demeanorFORTITUDE AWARDTo be eligible for the Fortitude Award, one must be:Have consistent involvement in a broad spectrum of Chapter projects and programsShow commitment to and unsung support of Chapter projects and programsPromote sisterhood and unity within the ChapterExemplify Delta’s Nine Cardinal Virtues through her conduct and demeanorDemonstrate outstanding leadership of a chapter project or program-OR-Be responsible for the conception or initiation of a project or program that fosters Delta’s public service goalsDemonstrate perseverance and unrelenting dedication to a Chapter project or program in spite of adversities
14 Violet Award Nomination Application Name of Nominee:Nominee’s Address:Nominee’s Place of Employment:Nominee’s Work Phone:Nominee’s Home Phone:Year’s involved in Delta Sigma Theta Sorority:Year’s involved in Cincinnati Alumnae Chapter:Does the Nominee know of your Nomination? Yes_________ No_________Please provide a brief explanation of why you feel this nominee should receive the Delta Sigma Theta Sorority, Inc. Cincinnati Alumnae Chapter Violet Award. Attach a biography if possible. (Attach additional sheets if necessary).
15 Fortitude Award Nomination Application Name of Nominee:Nominee’s Address:Nominee’s Place of Employment:Nominee’s Work Phone:Nominee’s Home Phone:Year’s involved in Delta Sigma Theta Sorority:Year’s involved in Cincinnati Alumnae Chapter:Does the Nominee know of your Nomination? Yes_________ No_________Please provide a brief explanation of why you feel this nominee should receive the Delta Sigma Theta Sorority, Inc. Cincinnati Alumnae Chapter Fortitude Award. Attach a biography if possible. (Attach additional sheets if necessary).Sisterly,Danelle2nd Vice President
16 Delta Sigma Theta Sorority Cincinnati Alumnae Chapter Third Vice President’s Report – May 2009 Greeting Sorors! Resources Management Committee updates are outlined below.Ways & Means Committee ~ Soror Lisa RowellOur Third Annual Golf Outing is this Saturday– May 16th. Still accepting hole sponsors and goody bag items.Parliamentarian ~ Soror Esther Cash MillsDraft template for chapter policies and procedures ready for review. Electronic copy forthcoming. Placeholder set up committees that have not submitted input. Violets to Sorors Deloris Elliott and Carol Mundy for volunteering to support this effort!Historian ~ Soror Ebonie ByndonWorking to archive chapter materials.Journalist ~ Lynadius Josept & Camille WoodsPreparing for the next edition of our Minerva’s Pen Newsletter.Web Mistress ~ Soror LaCosta Mackey MooreUpdating website! Click for happenings. Sharing info with new sorors regarding website procedures.Publicity ~ Soror Katelyn JacksonCoordinating publicity of chapter events and programs.
17 Audit ~ Soror Mary Coleman Delta Sigma Theta Sorority Cincinnati Alumnae Chapter Third Vice President’s Report cont’dAudit ~ Soror Mary ColemanMaintaining our internal controls and financial structure.Custodian ~ Soror Sandra WigginsMaintaining chapter properties and supporting chapter meetings and program activities.Chaplain ~ Soror Wanda OwensBe anxious for nothing, but in everything by prayer and supplication, with thanksgiving, let your requests be made known to God. Philippians 4:6Dial-a-Delta ~ Sorors Melba Morgan & Pearline SingletaryCommittee staffed and ready to serve.Sergeant at Arms ~ Soror Maurine AllenMaintaining a professional meeting environmentHousing Management ~ Soror Glenda WilkinsonCoordinating our housing feasibility study.YID - Soror Vickie D. FairleyThird Vice President
18 Total Receipts $18413.00 Monthly Report April 2009 Receipts Income AmountCotillion: ticketsMembership DuesMembership Intake: Odyssey fees705.00A.C.E.: Accommodations88.00Golf Outing: sponsorship & fees600.00Total Receipts$18
19 Monthly Report April 2009 Disbursements Expenses Amount Duplication FedEx Kinkos41.13Website , Telephone Listing - August & SeptemberCincinnati Bell46.84Meeting Location - FebruaryCollege Hill Presbyterian100.00Membership Intake: session materialsGail McCullom90.57Membership Intake: PI, Orientation, J Night300.00Membership Intake: gifts360.00Membership Intake: location for J Night and InitiationJunior League of Cincinnati597.50Membership Intake: Odyssey suppliesMichelle Toney378.09Membership Intake: location J NightsXenos Christian Fellowship200.00Ad/Donation: Jazz LuncheonQueen City Chapter of the LinksAd/Donation: Souvenir bookletWalnut Hills Black Alumni60.00Regional Conference: 1/2 page adCharleston Institute Alumnae250.00A.C.E.: Regional ConferenceRho Xi288.00Leadership: Midwest Region RetreatDoubletree Guest Suites431.19Physical & Mental Health: brochuresYvonne Coursey25.03Sisterhood: flowersPeachy's Blossom103.2419
20 Monthly Report April 2009 Disbursements Expenses Amount Delta Academy & GEMS: Retreat foodCandice Higgins173.10Delta Academy & GEMS: Retreat locationCollege Hill Presbyterian150.00Delta Academy & GEMS: Water & suppliesCamille Woods24.62Delta GEMS: Jan, Feb, March mailing and food173.36Delta GEMS: March mailingFedEx Kinkos12.61Delta GEMS: retreat seed money500.00Scholarship: mailingKim Hull13.02A.C.E.: Regional ConferenceRho Xi288.00Cotillion: sash for Ms. DebAwards Signs & Graphics Inc45.00GRAND Total Expenses$20
34 Ways and Means/Golf Outing Report May 14, 2009 The golf outing is May 16, 2009 at Walden Pond Golf Course. Sorors who will volunteer are asked to report to the course at 11:00 am. I have directions.We have a total of 60 golfers and approximately 42 Hole Signs, however I am sure we will get to the fifty mark that was planned. Violets to all Sorors for working hard on obtaining and especially the neophytes. We are also stuffing bags after the meeting and you are welcome to stay and help.Contact Soror Lisa Rowell at (513) andRespectfully Submitted:Lisa Rowell, Ways & Means Chair
35 Delta Academy Report May 2009 The Delta Academy program year is coming to an end! We have many accomplishments to celebrate – the most recent being participation in the Great American Clean-up April 25 and walking in the three-mile March for Babies April 26.You are invited to join us in celebrating another successful program year at the Delta Academy Closing Ceremony Sat., June 13 at the College Hill Presbyterian Church sanctuary. This is the last day to turn in March of Dimes donations/cell phones!Here’s an schedule for the event:Time – 11 to 3:30 p.m. (including set-up and clean-up)Start set 11 a.m.Soror and participant stroll practice at 11:15 a.m., then finish set upAppetizers/mingle/fill out feedback surveys from noon to 1 p.m.1-3 p.m. – Closing Program – Welcome, March/Stroll Processional, Address from president/VP, Video Showing, Year in Review, Acknowledgment of Partners, Presentation of Certificates (highlight comments from peers and sorors), Special recognition awards, Closing/wrap upclean up – 3 to 3:30 p.m.Volunteers are needed:To participate in the March, processionalSet upClean upBagging gift bagsWorking the doorYear end wrap-up/0910 POW WOW: June 28, 4-7 p.m. at Candice’s house, 2574 Redstart Dr. Fairfield, OH. Chicken curry!For more information contact Soror Candice Higgins at (513) home, (740) cell, orIn the Spirit of Sisterhood,Candice Higgins