Agenda Perspective Cloud Concepts Moving to the Cloud Productivity / Office suites File collaboration Backup Business Process Outsourcing
Perspective Yesterday Servers - In-house, single purpose Desktop - stationary machines, single display, laptops for selected users Mobile – cell phones Today Servers – server infrastructure virtualized Desktops – mix of older legacy machines and laptops, multiple monitors Mobile Tablets Smart phone Ecosystems – Windows, Apple, Android
Perspective Tomorrow – All devices seamlessly work together Servers - Migrate more critical servers / services to cloud (public & private) Desktop – Touch based Ultrabooks with connectivity to multiple displays Mobile – Tablet / Phablet / Convertible Smartphone
The Journey MainframeClient ServerInternet Software as a Service Time Innovation Cloud Computing ■Single system processing ■Resource co-location ■Distributed users ■Matured into Integrated Business Suites vs Best of Bread ■Remote access of solutions of traditional “thick” client applications ■Focus on non-core business functions ■Delivered and managed remotely ■True Software as a Service Applications: Multi –tenant, Subscription based Innovation End-User Expectations
Definitions Cloud computing… The word "cloud" is used as a metaphor for "the Internet" Cloud computing is the process of outsourcing IT services – such as servers, storage and applications – to a shared platform accessed via the Internet. End users access cloud based applications through a web browser or a light weight desktop or mobile apps while business software and data are stored on servers at a remote location. Services are provided as a utility, most often on a subscription basis Saves money and energy, as a vendor maintains the infrastructure and applications that run in the cloud environment instead of the organization.
Why Cloud Computing? Reduced internal IT infrastructure Backup & redundancy in the Cloud Predictable monthly costs Low/no cost upgrades – always running the latest version Anywhere, anytime access, on ANY device, i.e. everything through a browser No/limited install of local files & programs
Compared to On-Premises The Cloud Offers Better ROI + Shifts Fixed CAPEX to Variable OPEX Apply Fixes, Patches, Upgrade Downtime Performance tuning Rewrite customizations Rewrite integrations Upgrade dependent applications Subscription fee Training Configuration Ongoing burden on IT Maintain/upgrade hardware Maintain/upgrade network Maintain/upgrade security Maintain/upgrade database Training Ongoing Costs * Yankee Group DecisionNote Technology Analysis On-Premises Software Cloud Computing
Security, Infrastructure, and Operations Evaluate Cloud Vendor Operating Capabilities Should be far better than you can afford to deploy yourself Tier one data center(s) Encryption & hardened systems 24x7x365 operations Disaster recovery center Redundant hardware and networking SAS 70 type II audited – becoming SSAE 16 Possible because costs are spread across thousands of organizations
Public Cloud Applications, storage, and other resources are made available to the general public by a service provider. These services are free or offered on a pay-per- use model. Generally, public cloud service providers like Microsoft and Google own and operate the infrastructure and offer access only via Internet (direct connectivity is not offered).
Private Cloud Dedicated system of servers, managed for a single enterprise. Servers can be either maintained on-premise or off-premise at a third party location. Private cloud provides greater control and performance, besides providing greater security for data and applications. Best suited for industries that are highly regulated (defense, healthcare, etc) and enterprises that run strategic applications that require high performance.
Hybrid Clouds Combine the best of private cloud (security, control) and public cloud (flexibility, cost) installations. In a hybrid cloud installation, the enterprise maintains a private cloud that takes care of the normal workloads and utilize the public cloud during peak workloads and dealing with less sensitive data. Best suited for organizations dealing with data of various sensitivity and with highly variable workloads.
Purchase options – Office 2013 (single payment) or Office 365 (subscription) Hybrid approach – Combines locally installed versions of software components like Outlook, Word and Excel with cloud-based features that enable users to sync their files and data across devices Multiple versions – Home, Small Business & Midsize Business
Home Premium Word, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access, Skype & Skydrive Install on up to five devices 20+ GB SkyDrive storage 60 min. of Skype calls per month $99/user/yr.
Small Business Exchange Online – 25GB/user, spam & malware protection, 99.9% uptime - $4/user/mo. Office 365 Small Business – Adds Office Web Apps, Web conferencing, public website - $6/user/mo. Office 365 Small Business Premium - adds desktop versions of Word, Excel, Outlook, OneNote, Access, Publisher & Lync. On up to (1-10 users) - $15/user/mo.
Business ProPlus - Word, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access, Skype & Skydrive - install on up to five devices - $144/user/yr. MidSize Business – adds Exchange Online, Lync Online, SharePoint Online and Active Directory integration (10-250 users) - $180/user/yr. Enterprise
On-line file storage and sharing across devices Supports Windows, iOS & Android today Integrated with Office 2010, 2013 and Windows 8 7GB – FREE!
Gmail email@example.com Offline support 25GB storage E-mail delegation Calendar Team scheduling Offline support Delegation Publish to web site Docs Spreadsheets Word Processing Presentations Import/export capabilities PDF creation Revision history Templates Drive
Files automatically sync across multiple computers, and the Web when files change Version history Share folders 2GB free / up to 100GB paid Windows, Mac & Linux Secure – Transmitted via SSL Stored with AES-256 encryption SAS 70 certified Mobile apps available & integrated Dropbox for Business
5GB free SSL transmission / 128-bit encrypted storage Multi platform – Windows, Mac, iOS Folder independent File versioning Outlook plugin Great user experience! Administrative control
Backup Mozy Pro Desktop Licenses: $3.95 per month + $0.50/GB per month Server Licenses: $6.95 per month + $0.50/GB per month Carbonite Unlimited # of computers / 250GB/yr. - $229 Intronis
Key Features of Your Cloud Backup 35 FunctionalityBenefit AES 256-Bit Encryption w/SSL 128-bit Transport AES 256-bit encryption provides one of the highest level of encryption available, ensuring your data is protected. Block-Level Backups only the changes to files are uploaded, instead of the entire file using less storage and allowing for more revisions. Open/Locked File Support Files that are in use are able to backed up, including Outlook.pst files and databases. Unlimited Revisions and Retention Period Users can store files according to multiple revision rules with an infinite retention period. Unless you specify your data will never be deleted. Email Archiving Backup and Restore individual emails and mailboxes whit MS Exchange Native MS-SQL and Exchange Support Backup live SQL and Exchange databases. Backups are configured using Microsoft best practices for backup and recovery. Redundancy / Mirrored Data Centers Your data is always available and redundantly stored in 2 separate facilities located thousands of miles apart in Boston, and Los Angeles What to look for?
Intacct Accountant Edition CPA focused content Red flag alerts for AP & AR Collaborate with clients in real time Built in workflow CPA firm branded solution Core modules include: General Ledger, Accounts Payable, Accounts Receivable, Cash Management, Order Entry, Purchasing, Employee Expenses, Standard Reporting, and Dashboards Intacct VAR Edition Sold thru reseller community All modules Customer branded
Integrated using Web Services Accounting and Financial Management Applications
Intacct adapts to your business now and into the future Easy to get started with best practice dashboards and reports Easy to adapt and scale your business with Intacct’s multi- everything architecture Easy to individualize, extend and integrate to match your precise needs and processes
David M. Cieslak, CPA.CITP, GSEC Principal at Arxis Technology, Inc. Frequent speaker for AICPA, Flagg Management, Sleeter Group, K2 & numerous state accounting societies Currently serves on the CalCPA Board of Directors & Sage Mid-Market ERP Partner Advisory Council Named one of Accounting Today’s 100 Most Influential People in Accounting ten times CPA Practice Advisor – 2011-13 Top 25 Thought Leader AKA “Inspector Gadget” Phone: 805-306-7800 firstname.lastname@example.org www.arxistechnology.com Twitter: dcieslak
Arxis Technology – Overview Established in 1994; merger of two CPA firms Locations: Simi Valley, Huntington Beach, Chicago, Phoenix 28 employees; 18 consultants Charter member: Information Technology Alliance Resellers of Sage, SAP, Intacct, Intuit & Microsoft software