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Intuit and QuickBooks Payroll Services QuickBooks is a registered trademark of Intuit, Inc.

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Presentation on theme: "Intuit and QuickBooks Payroll Services QuickBooks is a registered trademark of Intuit, Inc."— Presentation transcript:

1 Intuit and QuickBooks Payroll Services QuickBooks is a registered trademark of Intuit, Inc.

2 qbResource, Inc. Objective Present, explain, and demonstrate Intuit and QuickBooks Payroll Services

3 qbResource, Inc. Agenda QuickBooks Do-It-Yourself Payroll QuickBooks Assisted Payroll Intuit Complete Payroll

4 qbResource, Inc. QuickBooks Do-It-Yourself Payroll Standard Payroll Processing Services: Employee paychecks are printed through QuickBooks Print paychecks from your desktop Payroll entry through QuickBooks Generate customized reports through QuickBooks Payroll data downloads to QuickBooks Compliance with payroll tax regulations Federal and state tax table updates Federal payroll tax forms (W-2s) printed with current version of QuickBooks Print 1099 MISC for contractors and vendors using QuickBooks

5 qbResource, Inc. QuickBooks Do-It-Yourself Payroll Service options, for an additional fee: Federal electronic payroll tax filing and payment within QuickBooks Direct Deposit of employee paychecks QuickBooks Employee Organizer—tools to help comply with employment laws

6 qbResource, Inc. QuickBooks Assisted Payroll Standard Payroll Processing Services: Employee paychecks are printed through QuickBooks Print paychecks from your desktop Payroll entry through QuickBooks Generate customized reports through QuickBooks Payroll data downloads to QuickBooks Compliance with payroll tax regulations Federal and state tax table updates No Penalties guarantee Print 1099 MISC for contractors and vendors using QuickBooks

7 qbResource, Inc. QuickBooks Assisted Payroll Service options, for an additional fee: Federal, state and local electronic payroll tax deposit and filing Direct Deposit of employee paychecks QuickBooks Employee Organizer—tools to help comply with employment laws

8 qbResource, Inc. Intuit Complete Payroll Standard Payroll Processing Services: Employee paychecks are printed for you Print paychecks from your desktop Payroll data downloads to QuickBooks Compliance with payroll tax regulations Federal and state tax table updates “No Penalties” Guarantee Enter payroll by Web, PC, fax or phone 40 standard reports in addition to those in QuickBooks Benefit accrual and tracking, i.e. vacation or sick time Import data from timekeeping systems and export to accounting applications

9 qbResource, Inc. Intuit Complete Payroll Service options, for a nominal additional fee: Forms 1099 MISC for contractors and vendors processed for you Federal, state and local electronic payroll tax deposit and filing Direct Deposit of employee paychecks QuickBooks Employee Organizer—tools to help comply with employment laws Laser check signing PayCard—payroll debit card, electronic payment

10 qbResource, Inc. Intuit Complete Payroll – Continued Service options, for a nominal additional fee: Processed payroll delivered to your business next business day Preparation and filing of state new hire reports Custom reports to meet your company’s unique needs Calculation & preparation 3rd party checks, i.e. garnishments Value-added employee benefits, timekeeping services and more

11 qbResource, Inc. Do-It-Yourself Payroll Pricing Standard Annual Payroll Price: $169 (billed annually)

12 qbResource, Inc. Do-It-Yourself Payroll Pricing Service Option Prices: Direct Deposit – $1.50 per paycheck with a $74 one-time set-up fee E-File & PayFile – Starting at $99 a year Employee Organizer – $299 first-year activation, $59 a year for subscription to employment regulations update service.

13 qbResource, Inc. Assisted Payroll Pricing Standard Monthly Payroll Prices: 10 Employees paid bi-weekly$ Employees paid bi-weekly$ Employees paid bi-weekly$187

14 qbResource, Inc. Complete Payroll Pricing Standard Monthly Payroll Prices: 5 Employees paid by-weekly$ Employees paid by-weekly$ Employees paid by-weekly$ Employees paid by-weekly$193

15 qbResource, Inc. Price Comparison at 10 Employees Annual Standard Payroll Price: Do-It-Yourself Payroll$ 169 Assisted Payroll$ 948 Complete Payroll$1020

16 qbResource, Inc. Price Comparison at 20 Employees Annual Standard Payroll Price: Do-It-Yourself Payroll$ 169 Assisted Payroll$1272 Complete Payroll$1584

17 qbResource, Inc. Which Payroll Service is Right? 1. Which statement best describes your preferred involvement in payroll activities? 2. Which statement best describes your comfort with payroll tax law compliance? 3. Which statement best describes the complexity of your payroll? 4. How do you prefer to manage your payroll data? 5. How do you want payroll checks to be handled?

18 qbResource, Inc. Which Payroll Service is Right? (Continued) 6. How do you want to manage contract labor? 7. How do you want to manage local payroll taxes (city and county)? 8. How do you want to manage the payment of wage garnishments and other 3rd party payments? 9. How do you want to enter and transmit your payroll data (salaries, hours worked, bonuses, vacation time, etc.)?

19 qbResource, Inc. Which Statement Best Describes Your Preferred Involvement in Payroll Activities? 1. You want to outsource all payroll tasks 2. You want some aspect of control, but would be willing to outsource some areas to a payroll service 3. You have the time and interest to process payroll

20 qbResource, Inc. Which Statement Best Describes Your Comfort With Payroll Tax Law Compliance? 1. You want to outsource payroll and not have to deal with payroll tax law compliance 2. You want some control over payroll, but want a payroll service to deal with payroll tax law compliance 3. You want the level of control that the do-it- yourself method offers and are comfortable with payroll tax law compliance

21 qbResource, Inc. Which Statement Best Describes the Complexity of Your Payroll? 1. Very complex; you would feel more comfortable outsourcing all payroll tasks 2. Complex enough to outsource some aspects of payroll, but still open to keeping easier tasks like printing paychecks in-house 3. Not very complex and straight-forward

22 qbResource, Inc. How Do You Prefer to Manage Your Payroll Data? 1. The payroll service handles the complete payroll process 2. The payroll service manages the payroll process, and you can download payroll data into QuickBooks 3. You manage your payroll data in QuickBooks, and transmit it to the payroll service for payroll tax payment and filing

23 qbResource, Inc. How Do You Want Payroll Checks to Be Handled? 1. The payroll service prints and delivers your payroll checks 2. You have no preference: you could print checks on-site, or have them delivered 3. You print the payroll checks

24 qbResource, Inc. How Do You Want to Manage Contract Labor? 1. The payroll service handles the 1099 form preparation and filing 2. You handle the 1099 form preparation and filing 3. Not applicable, you don't use contract labor

25 qbResource, Inc. How Do You Want to Manage Local Payroll Taxes (City and County)? 1. The payroll service manages local payroll taxes 2. You pay and file forms for local payroll taxes 3. Not applicable, you don’t withhold or pay local payroll taxes

26 qbResource, Inc. How Do You Want to Manage the Payment of Wage Garnishments and Other 3rd Party Payments? 1. The payroll service manages both the calculation and payment of wage garnishments and other 3rd party payments 2. The payroll service calculates withholdings, but you make the payments 3. Not applicable; you don’t pay wage garnishments and other 3rd party payments

27 qbResource, Inc. How Do You Want to Enter and Transmit Your Payroll Data (Salaries, Hours Worked, Bonuses, Vacation Time, Etc.)? 1. You want to use the telephone, fax, or the Internet to transmit payroll data 2. You want to use QuickBooks, but you need the added flexibility to enter and transmit payroll when you are not at the computer(s) that has QuickBooks installed 3. QuickBooks is the easiest way for you to enter and transmit payroll data

28 qbResource, Inc. Using Do-It-Yourself Payroll 1. Set up your payroll information 2. Run payroll and issue paychecks 3. Get tax table and form updates 4. File and pay federal payroll taxes

29 qbResource, Inc. Set Up Your Payroll Information Your QuickBooks software helps you set up your payroll information step by step, including information about your company, your employees' wages or salaries, their bank account information, and your company's year-to-date payroll amounts. You only need to enter this information once — QuickBooks remembers it each time you run payroll. (You can update, add, or delete information any time.)

30 qbResource, Inc. Run Payroll and Issue Paychecks Enter your employees' hours or payroll amounts and your paychecks are ready to print. You can also sign up for the Direct Deposit option to have employees' pay transferred straight to their bank accounts. Your QuickBooks software automatically calculates employee earnings, deductions, and federal and state payroll taxes and it automatically applies the amounts to the correct accounts in your QuickBooks register.

31 qbResource, Inc. Get Tax Table and Form Updates Connect to the Internet straight from QuickBooks to check for and download updated tax tables and federal forms. QuickBooks reminds you to check for updates every 45 days.

32 qbResource, Inc. File and Pay Federal Payroll Taxes Your QuickBooks software includes federal payroll tax forms. Fill them in using the information you've already entered in QuickBooks - then just print and mail them. You can also sign up for E-File & Pay option.

33 qbResource, Inc. Do-It-Yourself Payroll Taxes and Forms Federal income tax withholding rates State income tax withholding (all 50 states plus Washington, D.C., and Puerto Rico) Social security rates and limits Medicare rates Federal unemployment tax (FUTA) State unemployment insurance (SUI) wage limits State disability insurance (SDI) rates and wage limits

34 qbResource, Inc. Do-It-Yourself Payroll Federal Payroll Tax Forms Do-It-Yourself Payroll includes the following Federal payroll tax forms: W-2, W-3, 940, 941, and 941 Schedule B. The federal forms included with your subscription consist of printing formats. Printing formats let you fill in the forms automatically using the information you've already entered in QuickBooks, then print onto preprinted blank forms. If you use QuickBooks 2003 or later software, you can print W-2 forms onto plain paper.

35 qbResource, Inc. Accountant Payroll Review After your QuickBooks software calculates your payroll checks, you can send your company file to Solution Resources to review your payroll reports and make any needed adjustments.

36 qbResource, Inc. Accountants Once your clients subscribe to Do-It-Yourself Payroll themselves, they can send you their QuickBooks files for you to review and adjust using your QuickBooks software. Without your own Do-It- Yourself Payroll subscription, you can run payroll reports, review (but not edit) paychecks, make payroll liability adjustments, and make general journal entries in your clients' QuickBooks 2002 or later files. To prepare payroll or print forms using your clients' QuickBooks files, you must use your own subscription to Do-It-Yourself Payroll with QuickBooks 2002 or later.

37 qbResource, Inc. Multiple Users or Companies As long as you're a registered owner of QuickBooks software — either a single-user version of QuickBooks or the 5-User Value Pack for QuickBooks Pro or QuickBooks Premier — you can use a single subscription to QuickBooks Do-It-Yourself Payroll to run payroll for two or more companies at no extra charge. However, if you also use the optional add-on Direct Deposit or E-File & Pay services, you must have a separate paid subscription to each add-on AND to QuickBooks Do-It- Yourself Payroll for each company for which you run payroll (You don't need separate copies of QuickBooks software). Each add-on service requires a separate employer identification number (EIN) for each company.

38 qbResource, Inc. Internet Access QuickBooks Do-It-Yourself Payroll requires Internet access so that you can download the payroll tax table updates and optional add-on services. Your QuickBooks software provides a protected connection to the Internet, preventing other people from viewing your payroll information. When you use QuickBooks Do-It-Yourself Payroll, your QuickBooks software connects you to the Internet only to download tax table updates onto your computer from a secure system. It does not send any of your payroll data over the Internet. If you don't have Internet access from the computer on which you have QuickBooks installed, choose the CD delivery option ($30 additional fee) when you sign up for QuickBooks Do-It- Yourself Payroll.

39 qbResource, Inc. Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

40 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

41 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

42 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

43 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

44 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

45 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.

46 Employee Identification Number The federal government requires every person or company paying wages or salaries to have an EIN. Employers must include it on all federal forms, returns, and tax deposit coupons.


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