Presentation on theme: "Global Opportunity Centre Erasmus+ Pre-Departure Briefing"— Presentation transcript:
1 Global Opportunity Centre Erasmus+ Pre-Departure Briefing Wednesday 7 May 2014Paola Moruzzi –Study Abroad Advisor EU
2 Summary of presentation Documentation:Travel documentsInsuranceErasmus PaperworkFinances–including ErasmusgrantStudying at your host universityAccommodationSafetyLearning agreementQuestion and answer session
3 Travel Documents PASSPORT Applying for first time – interview as part of processCheck the expiry date – make suredoesn’t expire while abroadTake a photocopy of passport withyou and leave copy with family.Take another form photo IDISIC card – from STA Travelonline:
4 Travel and Health Insurance Cardiff University provides all UG studentsstudying overseas with InsuranceReceive Insurance Certificate and InsuranceSummary viaRead summary carefully – you may want totake out additional coverWork placement students – may not coveryou while at workMake sure you have an EHIC cardInternational students – need to check if hostinstitution require you to take out their ownpolicy
5 Travel Arrangements Check arrival date Book early and shop around Find out if airline allows youto cancel or alter departuredatesDon’t arrive on a publicholidayTravel with other students?
6 Doctors, Dentists and Opticians Dental care is not usually covered– get a check-up before you goIf you wear glasses make anappointment with your optician –make sure your prescription is upto dateIf you take prescription medicine,see your doctor about gettingenough for time abroadComplex medical conditions –take copies of records
7 Finances TUITION FEES Erasmus+ students going on placement for the full academic yearwill pay 15% of your full fee toCardiff UniversityIf you are studying for one semester only, you will be charged full fees to Cardiff UniversityNot required to pay to host university
8 Finances Letters for LEA / Student Loans STUDENT LOAN Entitled to same level of studentloanYou may qualify for a travel grantthrough Student Finance –reimbursement for travel expenses– contact them directlyLetters for LEA / Student Loans
9 Finances: Erasmus Grant Paid directly into bank accounts inpound sterlingGrant amount has been confirmed nby the British CouncilStudy placement grant and work placement grant are different amounts.Dependant on country75% paid in November25% paid in AprilNot a maintenance grant!
10 Finances: Erasmus Grant Erasmus+ Student Mobility: Study PlacementsFundingStudents receive a monthly grant paid in two lump sums during their placementGroup 1 countries (Denmark, Ireland, France, Italy, Austria, Finland, Sweden, Liechtenstein, Norway, Switzerland) - €400 per monthGroups 2 and 3 countries (Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, former Yugoslav Republic of Macedonia) - €350 per monthWidening ParticipationStudents from disadvantaged backgrounds (WP)- €100 per month supplementary grant
11 Finances: Erasmus Grant Erasmus+ Student Mobility: TraineeshipFundingStudents receive a monthly grant paid in two lump sums during their placementGroup 1 countries (Denmark, Ireland, France, Italy, Austria, Finland, Sweden, Liechtenstein, Norway, Switzerland) - €500 per month*Groups 2 and 3 countries (Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, former Yugoslav Republic of Macedonia) - €450 per month**includes a monthly top-up of €100
12 Erasmus Grant: Paperwork MUST return all documentation to receive grant!Student Mobility Agreement (for eachplacement)Certificate of Arrival (for each placement)Certificate of Attendance (for eachReport Form (online, for each placement)STUDY PLACEMENTS ONLY:Learning agreement for studiesWORK PLACEMENTS ONLY:Learning agreement for traineeships
13 Studying at Your Host University PRE-ARRIVALReceive information pack from hostuniversityEnsure take all relevant informationwith youContact them with any questionsARRIVALEnsure arrive in time forregistration/eventsThe first few weeks will be anexpensive timeRemember – you are anambassador for Cardiff University
14 Research your destination Read all information from HostUniversityGo on websites – university,town / regionContact other students going tothe same destinationContact students currentlyabroadContact students from your hostuniversity that are in Cardiff
15 Accommodation Many universities offer student accommodation in halls - Information pack from university- WebsiteEnsure you know where to collect keys onarrival and the opening times/days of theReception areaPrivate accommodation- Research in advance- Make use of University’s Housing Office- Ensure arrive in plenty of time- Arrange cheap temporaryaccommodation- Ensure fully understand any contractsyou sign- Make sure you receive a receipt for anypaymentsDon’t go alone
16 Safety Pay attention to advice from host University and discuss with localstudentsFirst few days – be over-cautiousEnsure you know country’s emergencynumbersCan seek consular advice –Range of services:- Contacting friends and family onyour behalf- Issuing replacement passport- Provide help if victim of crimeRisk assessment form
17 While you are away Stay in touch with the Erasmus+ Office and your academic schoolInform us if any changes to dates /placementWe will be in touch:- Write a summary sheet of citywhere you studied- Erasmus Student Society- Erasmus essay and photocompetitionChasing forms!!
18 The Global Opportunity Centre The Erasmus+ Programme 37 Park Place Contact us!!The Global Opportunity CentreThe Erasmus+ Programme37 Park PlaceCardiffCF10 3BBTel: /Paola MoruzziAnnika Axelsen