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The ABCs of TOCs: Enhancing the OPAC with Tables of Contents Session G4 AALL Annual Meeting, 2005.

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Presentation on theme: "The ABCs of TOCs: Enhancing the OPAC with Tables of Contents Session G4 AALL Annual Meeting, 2005."— Presentation transcript:

1 The ABCs of TOCs: Enhancing the OPAC with Tables of Contents Session G4 AALL Annual Meeting, 2005

2 Survey Results: TOC Priorities Collections (multiple authors) Conference proceedings Multi-volume works -- indiv. titles Single-author monographs Collections/selected works (single author)

3 Panel Loading Vendor TOC Data: Balancing Transcription and Access – Mary Strouse Creating Enhanced 505 Fields: Issues to Consider – Karen Selden Scanning Tables-of-Contents for Your Library Catalog – Jack Bissett

4 Loading Vendor TOC Data: Balancing Transcription and Access Mary Strouse, Head of Tech. Services DuFour Law Library, CUA

5 Priorities for TOC Inclusion Edited collections on broad themes Diverse geographic treatments Conferences, symposia, anthologies Local interest (our faculty, etc.) Unifying themes are multiple authorship and/or unpredictable content

6 Vendor TOC Format (97x) Displays as a Table of ContentsTable of Contents Includes page numbers Indexing flexibility: Keyword, Title and Author Space for transcribed and authorized forms Can exclude generic titles (“Introduction” “Preface”, etc.)

7 97x TOC Format 970 field - Chapter or Section Heading Indicator 1 – controls title indexing Indicator 2 – controls indenting, display |l – Chapter or Section numbering |t – Title (transcribed) |c – Personal author (transcribed) |d – “Non-personal” author (transcribed) |f - Personal author (inverted/authorized) |p – Page number

8 Title: |t Transcribed from TOC, rather than fullest form available No space for authorized analytic titles -- we add 7xx Inconsistent coding of 1 st indicator (index-worthiness) Is “Appendix” part of title (|t) or number (|l)?titlenumber

9 Personal Authors: |c and |f Links transcribed entry for display & inverted entry for indexing Subfield c transcribed from TOC, not from fullest form availablefullest form Subfield f can carry fully-authorized form

10 “Non-personal” Authors: |d Used for corporate author stmt. of responsibility (keyword only) : |l9 |tRedefining Discrimination: 'Disparate Impact' and the Institutionalization of Affirmative Action |d United States Department of Justice Office of Legal Policy |p121 No place for indexed, authorized form |l7|tPrinciples to Measure the Endangered Species Act Reauthorization Debate |d Policy Board of the Institute for Environment and Natural Resources |p138

11 “Non-personal” Authors: |d Also used for personal authors in direct order: |tExcerpts from Antigone |d Sophocles |p |tReith Lecture 2000 |d The Prince of Wales |p |l12|tJubilee of the Agricultural World |d John Paul II |p111 No place for author stmt. transcribed as part of title

12 “Non-personal” Authors: |d Also used for other transcribed phrases and “et al.” |tWorkshop Discussion: Civil Litigation Against Terrorism |d Workshop Participants |p |tPublic Support for Access to Government Records: A National Survey |cPaul D. Driscoll| fDriscoll, Paul D. |cSigman L. Splichal |fSplichal, Sigman L. |cMichael B. Salwen|fSalwen, Michael B. |d [et al.] |p23

13 Workflow Issues Vendor-dependent format Staff burden Co-mingling of vendor and library data False positives (multiple ISBN)

14 User Issues Screen space, added printing Multiple forms of author entry (split files) Can’t distinguish between chapter and book-length treatment (increased noise) License limitations on data use

15 Wish List Additional subfields: Indexed/authorized corporate author Data source and ownership Authority control history Better coding conventions, transparency

16 Wish List Indicate book or chapter in record browse Allow limited data export for legitimate fair use

17 Creating Enhanced 505 Fields: Issues to Consider Karen Selden, Catalog Librarian University of Colorado Law Library

18 Issues to Consider Indexing & Authority Control Format & Display Workflow & Policy Considerations

19 Enhanced 505 Fields Coded with 2 nd indicator of Zero Use subfields: g (Miscellaneous Information) t (Title) r (Statement of Responsibility)

20 Subfield g: Miscellaneous Information Contains any information other than the statement of responsibility or title Examples: Volume, part, or page numbering; dates

21 Subfield t: Title Transcription field However, can provide fuller form of titles from other sources within the item (for example, chapter title pages, running titles) (per AACR2R 1.7A2 & 2.7B18)

22 Subfield r: Statement of Responsibility Transcription field, so do not invert names However, can fill in initials and provide fuller form of author names from other sources within the item (for example, chapter title pages) (per AACR2R 1.7A2)

23 Indexing Decisions Author Title Keyword

24 Indexing Decisions: Subfield g Do not want to index miscellaneous Information Use to “mask” words or phrases one wishes to exclude from author, title, or keyword indexes?

25 Indexing Decisions: Subfield t Can be indexed in both title and keyword indexes However, check if catalog can exclude stop words from the beginning of subfield t

26 Indexing Decisions: Subfield r Transcribed information, so headings are uncontrolled and non-inverted Creates searching, browsing, and authority control problems If index, place in Keyword Index

27 Format & Display Issues _ -- _ between each title _ / _ before the statement of responsibility Displays in paragraph format

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31 Workflow & Policy Considerations: Staffing Do you have the time & labor resources Who performs this work (Clerical; Professional; Volunteers; Combination)? Voice recognition software to alleviate physical strains

32 Workflow & Policy Considerations: Sources of TOCs Manual input from books LC BEAT program Copying & pasting from other sources Scanning TOC information

33 Workflow & Policy Considerations: Which Items Receive TOCs What information is most useful and important to your patrons? Books with chapters by faculty Local CLEs Adds value since no index in the item Acts as a “people finder” [no text] local input convention

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35 Scanning Tables-of-Contents for Your Library Catalog Jack Bissett, Cataloging Librarian Washington and Lee University, School of Law

36 Why Scan and Import? In 2004 Blackwell’s did _______ We added ________ Blackwell’s eventually replaced ______ ?

37 What’s Involved? a. Photocopy the pages b. Trim the sheets to eliminate “noise” on the pages c. Scan the sheets (Scanning software is OmniPage Pro)

38 What’s Involved? a. Photocopy the pages b. Trim the sheets to eliminate “noise” on the pages c. Scan the sheets (Scanning software is OmniPage Pro)

39 Photocopied and trimmed TOC page

40 What’s Involved? a. Photocopy the pages b. Trim the sheets to eliminate “noise” on the pages c. Scan the sheets (Scanning software is OmniPage Pro)

41 Scanned, not yet edited

42 What’s Involved? d. Edit the resulting text e. Process the document through software to format and insert delimiters John Doyle’s software, available at sofcontents/ sofcontents/ Process produces & s files

43 Edited text

44 What’s Involved? d. Edit the resulting text e. Process the document through software to format and insert delimiters John Doyle’s software, available at sofcontents/ sofcontents/ Process produces & s files

45 John Doyle’s software

46 What’s Involved? f. Cataloger receives batches of files (one file per TOC ) by from JD g. Copy and paste into enhanced 505 fields in bib records

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48 What’s Involved? f. Cataloger receives batches of files (one file per TOC ) by from JD g. Copy and paste into enhanced 505 fields in bib records

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51 What staff commitment? Heavy - Part-timer copies, scans and edits. (10-15 hours per week) Cataloger copies and pastes

52 What do we get for it ? More immediate availability of TOC - How long until or if Blackwell covers it? High inclusion rate of TOCs in monograph catalog records

53 Is it worth it? Time, time and time When do you say “Not this one”? How much is enough; how much is too much? Summaries and abbreviating.

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55 Some policy decisions would be helpful here!

56 Issues Wasted time, if Blackwell eventually covers it - how many does that happen with? Name authority: Names as names; names as keywords

57 More issues Format: readability, searchability, indexed or not (plain 505 v. enhanced 505) Noise words and the |g question - “Chapter,” “Part”

58 Aspirations Create 970s ourselves for improved display format Retrospective scanning – older edited works in our collection

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60 Aspirations Create 970s ourselves for improved display format Retrospective scanning – older edited works in our collection

61 Wish List Vendors to cover more titles, more quickly Better authority control -- cooperatively or by vendors

62 Wish List Open LC BEAT database for searching and copying Cooperative database of TOCs (hosted by AALL?)

63 Thank You! Jack Bissett Karen Selden Mary Strouse Slides available:


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