1. PRESENTATION ON MSBTE DOCUMENTATION & PROCEDURES By Prof. D. S
PRESENTATION ON MSBTE DOCUMENTATION & PROCEDURES By Prof.D.S.Jaggi Principal Guru Gobind Singh Polytechnic, Nashik

2. INDEX MSBTE web site MSBTE, Regional Offices Organization Chart
Academic calendar
On-line Affiliation
Eligibility
Students Enrollment
Exemption
Lab Manuals
Examination
Seating Chart
Distribution Center
RAC Center
Post Result Activities
Academic Monitoring
Staff Training
Student’s Competition

3. MSBTE WEB SITE ADDRESS

4. Welcome to MSBTE

5. REGIONAL OFFICES RBTE NASHIK / AMARAVATI FUTURE NETWORK RBTE NAGPUR
MUMBAI
MSBTE
RBTE
NAGPUR
PUNE
SUB-REGION
AURANGABAD
RBTE
AMARAVATI
RBTE
NASHIK
RBTE NASHIK / AMARAVATI FUTURE NETWORK

6. ORGANISATION CHART G. B. DHANOKAR DIRECTOR Ph. No. 022-264721255-
P. A. NAIK.
SECRETARY -
DY. SECRETARY
Ph. No -
AURANGABAD
Ph. No.:
PUNE
DY. SERETARY
Ph. No.:
MUMBAI
Ph. No.:
NAGPUR

7. Academic Calendar
Academic calendar is released by MSBTE in month of June every year indicating the dates for all academic activities for the year.
Available on MSBTE Website
Institutes should follow all the activities as per dates indicated in the Academic calendar

8. MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION
MAHARASHTRA STATE BOARD OF TECHNICAL EDUCATION ( ISO 9001 : 2008 ) ACADEMIC CALENDAR Sr No
Activities
OddSemester
(ExceptFirstsemester)
FirstSemester
Even
Semester
YearlyPattern
(ExceptFirstyear)
FirstYear
Period 1
FirstTerm
*June27toOctober24,
2011
**July26toNov12,2011
---
*June27toOct24,2011
*July26toOct24,2011 2
FirstClassTest
Aug25to30,2011
Oct1toOct3,2011
(Twopapersaday)
Oct15to21,2011 3
SecondClassTest
Oct17to21,2011
Nov8to9,2011
NIL 4
WinterBreak
October25toNov2,2011
NoWintervacation
October25,toNov
15,2011 5
SecondTerm
-----
*Dec12,2011to
Mar31,2012
Nov16,2011toMar31
2012
,2012 6
Feb13to17,
IITestforAH&PH
Feb13to18,2012 7
March26to
29,2012
March26to31,
(IncludingIIItestforAH
&PH)
Including III test forAH
&PH

9. (Except First semester) Even appearing for failure/backlog subjects)
Academic Monitoring Schedule
Even
Semester
NIL
Feb 2012, First
week
Feb 2012, Third
Feb 24, 2012
March 3, 2012
Yearly Pattern
(Except First year)
Sep 2011, First Week
Sep 2011, Third Week
Sep 23, 2011
Sep 30, 2011
Feb 2011, First week
Feb 2011, Third week
Feb 24, 2012
March 3, 2012 Sr No 1 2 3 4 5 6 7 8
Activities
First Internal
First External
Report Submission to
RBTE
MSBTE
Second Internal
Second External
Report Submission to
Odd Semester
(Except First semester)
Sep 2011, First Week
Sep 2011, Third Week
Sep 23, 2011
Sep 30, 2011
---
First Semester
Sep 2011, First Week
Sep 2011, Third Week
Sep 23, 2011
Sep 30, 2011
---
First Year
Sep 2011, First Week
Sep 2011, Third Week
Sep 23, 2011
Sep 30, 2011
Feb 2011, First week
Feb 2011, Third week
Feb 24, 2012
March 3, 2012
Winter 2011 Examination Schedule
Yearly Pattern Sr No
Activities
Odd and Even Semester
(Except First semester)
First Semester
Even
Semester
(All candidates
appearing for
failure/backlog subjects)
Examination forms shall be 1
Filling Exam
Forms(Normal Fee)
Up to August 5, 2011
filled in with admissions
Up to August 5, 2011
Up to August 30, 2011
Filling Exam Forms
(with regular fee plus
late fee of Rs.200)
Up to September 15,
2011 2
Aug 6, to 20, 2011
Aug 6, to 20, 2011

10. (Except First semester) Even appearing for
Yearly Pattern
Odd and Even Semester
(Except First semester) Sr No
First Semester
Even
Semester
(All candidates
appearing for
Activities
failure/backlog subjects) 3
September 16, to
October 24, 2011
Filling Exam Forms
with Penalty Rs.1500)
Aug 22, to October 24,
2011
Aug 22, to October 24,
2011
Practical Examination
Nov 4 to Nov 12, 2011
Nov 12 to Nov 15, 2011
(only external examination) 4
Nov 4 to Nov 12, 2011
Internal examinations shall
be conducted preferably in
extra hours from Nov 4.
Nov 15, to Dec 10, 2011
Last week of Jan 2012 5 6
Theory Examination
Declaration of Result
Nov 15 to Dec 10, 2011
Last week of Jan 2012
Nov 28 to Dec 10, 2011
---
Yearly Pattern
(Regular candidates)
Jan 2, 2012 to Jan 21,
Semester and Yearly
Pattern
(Failures)
Summer 2012 Examination Schedule
Jan 2, 2012 to
2012 for regular
candidates
Feb 1, to 15, 2012 7
Filling Exam
Forms(Normal Fee)
Jan 21, 2012
For Regular
---
---
( Including First Year)
candidates
Filling Exam forms
(with regular fee plus
Late fee of RS.200)
Jan 23, to Feb 8,
2012
For Regular
candidates
Jan 23, to Feb 8, 2012
For
Regular candidates
(Including First year) 8
---
---
Feb 16, to 27, 2012 9
FillingExamForms
withPenaltyRs.1500)
----
UptoMar26,2012 10
PracticalExamination
---
April02toApril
07,2012
April02,toApril07,
2012
April02,toApril07 11
TheoryExamination
April10,toMay
05,2012
April10,toMay05,2012
April10toMay05,2012 12
DeclarationofResult
June2012,Third
week
June2012,Thirdweek 13
StartofNextAcademicSession:June25,2012

11. All old Institutes running existing courses First Semester
AFFILIATION & ENROLLMENT SCHEDULE Sr No 1
Activities
Submission of
Affiliation
Odd Semester
June 15 to July 15, 2011
All old Institutes running
existing courses
First Semester
June 15 to July 15, 2011
All old & new institutes
after getting LOA/AICTE
Approval
Even
Semester
---
Yearly Pattern
(Except First year)
June 15 to July 15,
2011
All old Institutes
running existing
courses
First Year
June 15 to July 15, 2011
All old & new institutes after
getting LOA/AICTE
Approval 2
FillingEnrollment
Forms(NormalFee)
---
Enrollment forms shall
Be filled in with
Admissions only. Last
Date of submission of
Forms is Aug 16, 2011
Enrollment forms shall get
Filled in with admissions
only. Last date of
Submission of forms is Aug
16,2011 3
Forms(withLateFee)
Aug 17 to Sep 15, 2011
* * Institutes should ensure that, minimum 16 weeks duration is available for completion of curriculum, arranging extra classes. Academic
Monitoring Teams shall verify and report accordingly.
All tyipes of fees & penalties shall be necessarily deposited to Regional Office of the Board, within 3 working days next to the last date of concerned
activties.
The pament of penalty shall be deposited at ROBTE within next TWO working days in any case. Further the Institutes must ensure that they haveiven the requirement of Question Papers too.All Practicals and term works in all subjects must be completed as per curriculum till the end of term. Any deficiency reported after the end of term
shall lead to DISALLOWING the students for examination and for admission to next semester. No request on any ground shall be entertained for late
completion.
*Admissions to next higher semester shall remain provisional till declaration of results. Institutes shall accept tuition fees only while confirming
admissions after results.
In case of any exceptional situation occurring locally, the necessary amendment in the schedule of any activities shall be made by the concerned 1. 2. 3. 4. 5.
regional office, with intimation to Head Office.
(P.A. Naik)
Secretary
M.S. Board of Tech. Education, Mumbai
Copy to :
1. Hon. Director, M.S.B.T.E. Mumbai - for information please.
2. Deputy Secretary (Examination), he should prepare schedule of all activities of all sections together.
3. Dy. Secretary, CDC section, M.S.B.T.E. Mumbai – for information.
4. Dy. Secretary, M.S.B.T.E. Regional Offices, Pune/Aurangabad/Nagpur & Officer I/c, Mumbai Sub region, - for necessary action.
5. Desk Officer D-42/D-43/D-45- for necessary action.
6. Portal Manager, M.S.B.T.E., Mumbai - To display on the website.

12. AFFILIATION (ONLINE)
Affiliation fees Rs.10,000/- per course per year of duration 2 years or more.
Affiliation fees Rs.5,000/- per course per year of duration less than 2 years.
Affiliation fees should be submitted in Prescribed format along with necessary documents as per the date in Academic calendar. Affiliation Data should be Uploaded on Website
Affiliation fees should be submitted before submitting the enrollment forms.
Affiliated Institutes should follow Academic Calendar for various Academic Activities as per MSBTE norms.

14. ELIGIBILITY
Eligibility should be taken before submitting the enrollment forms.
Types of Eligibility –
OMS. Other than Maharashtra State students including CBSE & ICSE.
Direct Admission to 2nd Year for HSC Science passed (Vocational) students/ITI/MCVC/ATS.
Course Change / Institute Change.
Double Diploma in Engineering & Technology.
Class Improvement , Reappearing.
Readmission.

15. DOCUMENTS FOR ELIGIBILITY
All the Documents should be attested by the Principal of the Institute.
Eligibility application form stating which eligibility is requested for.
SSC / HSC / ITI / MCVC marks memo duly attested.
Students securing less than 50% and belonging to reserved categories should submit the caste certificate Xerox copy duly attested.
Joint Director, Regional Office DTE, permission letter for Institute Change, Course Change or Readmission.

16. ELIGIBILITY FORM
APPLICATION FOR ELIGIBILITY CERTIFICATE To be submitted by candidate to the Principal To, The Secretary, Maharashtra State Board of Technical Education 49, Kherwadi, Bandra (E) Mumbai – 51. Sub : To issue the Eligibility Certificate. Sir, I undersigned kindly request you to issue me the Eligibility Certificate for the admission Details are as given below. Eligibility Requested for :- Direct 2nd Year (Mechanical) 1.Name in full :- JADHAV NILESH AMIT 2.Qualification :- SSC, ITI 3.Documents attached :- a) SSC Mark sheet Xerox b) ITI Mark sheet Xerox I solemnly submit that my admission is subject to the grant of eligibility. Date: Yours Faithfully (Name & Signature) Certified that the documents attached herewith are verified from the original documents. The above candidate is provisionally admitted in this Institution. This admission will not be confirmed till the issue of eligibility certificate. Seal of the Institute Principal

17. Enrollment (ONLINE)
Please Note that before Enrollment, Merit list must be approved by Jt. Director Regional Office DTE.
It is a data card of the student to get himself enrolled at MSBTE for the admitted course.
Information should be correctly filled in ONLINE ENROLLMENT with photo uploading
Cost of enrollment form Rs.10/-
Enrollment fees Rs.200/- per student.
Enrollment forms & fees should be submitted along with the approved merit list by competent authority as per the Academic Calendar & schedule given by RBTE.
On line Enrollment started from
Branch change Student should fill Enrollment (In Third Sem.) for New Branch with old Enrollment No.

19. EXEMPTION
Exemption is granted to Physics & Mathematics of 1st & 2nd semester for those students who take admission in first year on the basis of SSC and secure at least 40% marks in above subjects in HSC Science examination.
Those students who have passed MSCIT examination before admission to III semester Diploma will get exemption in Computer Fundamentals – PR & TW.
Exemption application form should be submitted with attested HSC marks memo at the time of submitting enrollment forms.
Any shortcomings in the exemption application will not be entertained and exemption will not be granted.

20. APPLICATION FOR THE CLAIMING OF EXEMPTION UNDER O.G.16 /O.G17
To, The Secretary Board of Technical Exams. MUMBAI . Subject: - To grant the exemption according to O.G.16 O.G 17. I the undersigned, kindly request you to grant me the exemption according to O.G16./O.G 17. My details are as given below. Name :- _________________________________________________________ Admitted in____________________________ Course & Year___________________________ Qualification___________________________________________________________ 1 solemnly submits that I will attend all the lectures and practical's till the approval of exemption. Yours faithfully, (Signature & Name)
Sr. No.
Sub passed at Qualifying exam
Marks Obtained
Name of the subject for which exemption is claimed.

21. Lab manuals
Lab Manuals are available for all semesters at the regional offices of MSBTE (List is available on MSBTE website)
Cost of Lab manual is Rs. 32/- per Lab manual
Institute should collect the manuals from Regional Offices at the start of each semester.
D.D. of the total amount should be sent to Regional Office after receiving of manuals.

23. EXAMINATION Semester Pattern – Rs.300/-
Cost of Examination form Rs.10/-.
Online Examination form should be correctly filled and report should be signed by the Institute Head Institute along with seal.
Examination fees schedule is published on web site which indicates the Dates /period for Regular fees , fees with fine & fees with Penalty
EXAMINATION FEES
REGULAR
Semester Pattern – Rs.300/-
Semester Pattern( Last 2 Semesters) – Rs.350/-
Yearly (Pre Final) – Rs.350/-
Yearly (Final) – Rs.400/-
P.G Diploma – Rs.600/-
FINE = Regular fees + Rs 200/-
Penalty* = Regular fees + Rs.1500/-
(*Accepted only on medical grounds or specific reason with recommendations from Institute Head &
acceptable to Dy. Secretary, RBTE)

24. EXAMINATION
Demand Draft of Examination Fees should be submitted to RBTE office in favor of,
“Dy. Secretary, RBTE”
payable at Regional Office as per the schedule given in the Academic Calendar.

25. Seating Chart On line Seating Chart started from 2009-10
Seating Chart is the Pre-exam Document.
Institutes are expected to study & correct the seating chart if required.
One copy should be submitted to RBTE after checking by institute with Principal Signature & stamp of Institute. Generally in one week time after receiving at Institute for Every Examination
Attach proper proof document
1) Name correction :- Attached SSC Mark sheet Xerox Or Merit List Xerox
2) Enrollment No. :- Attached Enrollment List Xerox
3) Subject correction :- Previous Mark sheet Xerox Or Eligibility Xerox Or
Exemption Xerox
Consult Head of Dept. for correct information
Put signature for correction
Write complete information with Red Ball Pen only
This will help in reducing RHR ( Results Held in Reserve )cases.

27. EXAMINATION ACTIVITIES
Examination should be conducted at the centers according to the rules and regulations of MSBTE.
Exam must be conducted in a fair manner.
Internal Vigilance Squad should be appointed.
Distribution Center : - The institute selected for storage of question papers during the period of examination & for distributing the question papers to the examination center by the procedure laid down by the MSBTE is defined as Distribution Center

28. EXAMINATION ACTIVITIES
Examination Center : -
The examination center may be the own institute of the students or
Any other institute selected by the MSBTE or RBTE.
Connected Center : -
In case Examination Center & the connected are different institutes then the theory examinations of the students of connected institute shall be held at Examination Center.
However, the examinations other than theory shall be conducted at connected center unless otherwise specified by the MSBTE or RBTE.

29. DISTRIBUTION CENTER MSBTE appoints Distribution Centers
MSBTE appoints Head of Institution as Chief Officer- In-Charge
Chief Officer-In-Charge has to appoint
1) Officer-In-Charge
2) Supervisor
3) Peon

30. PROCEDURE FOR APPOINTMENT OF AN INSTITUTE AS DISTRIBUTION CENTER
The Regional Offices shall recommend the Institutes in their respective regions, to be designated as Distribution Centers
Board shall issue region wise orders appointing the Principals of the Institutes designated as distribution centers, as Chief Officer-In-Charge and further, authorize him to make appointments of Office-In-Charge & other supporting staff.

31. RAC CENTER MSBTE appoints RAC (Regional Assessment Centre)
MSBTE appoints Head of Institution as Chief Officer-In-Charge
The Chief Officer-In-Charge appoint necessary officer-in-Charge, Additional Officer-in-Charge, Supervisors, Additional Supervisors and supporting staff as per the prevailing norms of the Board.

32. Post Result Activities
Please Read Post Result activities circular on web site after every result.
Follow Procedure mentioned in Circular for Result correction, verification (Ordinary & Urgent/ photocopy /Reassessment in time).
Use RHR formats for Result corrections.
Read Examination regulation book to understand the rules of Examination.

33. CPS ( Copy Case Students)
Students found with copy during Examination by Squad & found guilty are given punishment
Refer RG-10, Page 23 for details.

34. Marks Verification There are following types of Verification
1. Ordinary Verification (Rs 50 Per Subject)
2. Urgent Verification ( For Final year students) Rs 100 per subject
3. Photocopy of Answer books Rs 520 per subject (Max 2 )
4. Reassessment of Answer Book Rs 520 per subject (Max 2 )
Schedule is published on Web site for Every Examination
Students can not apply for the verification & Photocopy of Answer book of the same
subject.

35. ACADEMIC MONITORING
Objective of Academic Monitoring is to ensure & help Institutes in the academic improvements.
Standard Procedure is designed for academic monitoring called as Assessment norms.
Follow all the procedures as per the book.
Internal Academic Committee should be formed for Internal Academic Monitoring.
External Academic Monitoring (Generally 1st in October & 2nd in February) by Expert committee

36. COMMUNICATION Student Section Officer should be trained.
The institute should always send the concerned person for the required work at RBTE.
Correspondence should be prompt and error free.
All types of fees is accepted in the form of DD above Rs 500/- Demand Draft should be in favor of, “Deputy Secretary, RBTE” at Regional Office

37. STAFF TRAININGS
MSBTE sponsors various training programmes for the Staff Members,
Content Updating Programs (CUP)
Short Term Training Programs (STTP)
Industrial Training Programs
Paper presentation
* Recently MSBTE has Started the financial assistance to individual staff for paper
presentation.

38. STUDENTS COMPETITION MSBTE sponsors various Competition for Students,
Quiz Competition
Project Exhibition
Paper Presentation

39. IMPORTANT
Refer ‘Examination Regulations’ Manual & ‘Manual for Conduct of Examination & Regional Assessment Center’ for exam related queries. (Available with free of cost at RBTE & MSBTE office.)
Follow the Academic Calendar.
Visit regularly MSBTE website & Aurangabad news section for latest information.
No Separate communication is done with individual Institutes for common notices/circulars as those are published on Web site.
In case of difficulties contact MSBTE for further details / information.

42. THANK YOU !