1 Wrap up session & project-planning Project planning meeting and training visit, Ljubljana, Slovenia, 30 June-5 July 2007 Moderator: Thomas Farnell, Educational Programmes Coordinator, Institute for the Development of Education
2 CONTENT OF THE SESSION SESSION 1 1.LJUBLJANA TRAINING VISIT WRAP UP AND CONCLUSIONS 2.SWEDEN TRAINING VISIT PLANNING 3.PROJECT SURVEY PLANNING SESSION 2 1.EXPERT TEAM: nomination of members 2.EC LETTER/ADVISORY BOARD: enhancement of MOBIL project 3.SEMINAR IN RIJEKA 4.OTHER MATTERS: FILLING IN ANNEX V
3 1. TRAINING VISITS Training of Croatian ERASMUS stakeholders from universities and relevant public bodies on the implementation and management of ERASMUS programme from the administrative, financial and academic perspective. Special focus of visits are on universities: how universities should plan for ERASMUS and how they cooperate with National Agencies Locations: University of Ljubljana, Slovenia (International Relations Office, ERASMUS office) International Programme Office for Education and Training, Sweden (Swedish National Agency for LLP)
4 1. TRAINING VISITS A.Evaluation of Ljubljana training visit A.General success of visit (achieved outcome?) B.Highlights of visit C.Low-points of visit (?!) B.Planning of Sweden training visit A.Confirm dates – Weds 5 September – Sat 8 September B.Tentatively confirm attendance? C.Proposed content and focus of visit based on UNILJ visit
5 3. PROJECT SURVEY Implementation of survey Desk research (Zagreb). Site visits of 2 EU partner institutions (IPO; UNILJ), during training visits. Site visits of Croatian partner institutions. Survey will also cover remaining 3 universities in Croatia (Zadar, Split, Zagreb). Target group of survey interviews (TBC): Administrative units of universities which will be responsible for implementation of ERAMUS and other relevant academic and administrative staff. Decision-makers in universities and public bodies (vice-rectors/heads of international relations; state secretary for HE/assistant ministers) Students and student representatives
6 1. EXPERT GROUP NOMINATION OF MEMBERS! 2 EU representatives – IPO, UNILJ 4 Croatian representatives - MSES, ISR-CERD, IDE and 1 university representative Input for survey framework and content Draft recommendations for seminar Lead group sessions at seminar to define action plan Write project handbook texts
7 2. EC LETTER 1. INVOLVEMENT OF DECISION MAKERS “Regularly inform and involve university management and decision makers from all COnsorium partenrs as well as the Ministry of Science and Education from the very start of the project in order to develop a sense of ownership and responsibility at the local level” “Close cooperation, strong commitment and adequate support of authorities will have a central role in the dissemination process and future sustainalbility of the project.” 2. ENHANCEMENT PROJECT MANAGEMENT: “We recommend to set up a project management and advisory board... To esnure an effective decision-making process”
8 2. EC LETTER MEASURES: “MOBIL ADVISORY BOARD” Each partner institution to nominate decision maker to become Advisory board member Create list-serv of Advisory board: regularly inform decision makers from all relevant instittions on all project activities Involve advisory board in decison making process: preparation and implementation of project survey; participation at project seminar; Invite advisory board to make input relevant to project management and implementation throughout the duration of project
9 3. SEMINAR Aim Seminar to draft action plan for Croatia’s entry into ERASMUS. Structure: Presentation of survey results on EU best-practice in implementing and managing ERASMUS and on Croatian capacity to implement ERASMUS. Presentation of Expert Group’s draft recommendations for Croatia’s entry into ERASMUS Group sessions to draft an action plan to enter ERASMUS. Target audience: Decision-makers (vice-rectors/heads of international relations offices; state secretary for HE/assistant ministers) and administrators from Croatian partner institutions.
10 4. OTHER MATTERS: ANNEX V Please complete the form!