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1 Breaking the Law! How to be a rebel cataloger (and get away with it) Eric S. Riley :

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Presentation on theme: "1 Breaking the Law! How to be a rebel cataloger (and get away with it) Eric S. Riley :"— Presentation transcript:

1 1 Breaking the Law! How to be a rebel cataloger (and get away with it) Eric S. Riley : eriley@u.washington.edu

2 2 Why do we use these rules?  To create consistency among records  Consistency facilitates cooperation  Cooperation eases the workload for all of us!

3 3 Why would you break the rules?  When following the rules creates confusion  When the status quo is not enough  When your catalog won’t let you obey  When your catalog perverts the rules

4 4 How should you break the rules?  Analyze the situation  Understand all the rules in play  Consider external factors (co-ops, time, $)  Understand the ramifications of breaking out  Draft a defense outlining your logic for changing the practice

5 5 Previous methods  Seek a Vendor side solution  Use a different set of rules  Expand existing system  Blur MARC field distinctions  Establish a unique local practice

6 6 Remember There are no true “right” or “wrong” answers to these questions. Provided you give enough of a good explanation, your answer is just as right (or wrong) as another Let’s look at some examples.

7 7 When following creates confusion Case Study 1: Annual Reports at IUPUI Problems:  Annual reports of 1800 different foundations  Titles change and Foundation names change  AACR2: 21.2C1 and 21.3B1

8 8 When following creates confusion Case Study 1: Annual Reports at IUPUI Solutions: Use a different set of rules: APPM  AACR2: 21.2C1 and 21.3B1 are optional  Turn to Archival standards for different rules  Bracketed title in 245 field  Latest name used and previous names are AEs

9 9 When following creates confusion Case Study 1: Annual Reports at IUPUI Ramifications:  Cooperative cataloging is out  Call numbers depend upon main entry  Mergers of foundations creates confusion  Bibliographic citations are difficult to find

10 10 When status quo is not enough Case Study 2: Viticulture and Enology UC Davis Problems:  Special collection in a narrow topic  RLG Collection level 5: everything possible  LCC & LCSH are not specific enough

11 11 When status quo is not enough Case Study 2: Viticulture and Enology UC Davis Solutions: Expand existing systems  Create a plan for additional call numbers  Create a list of additional terms  Allow the catalogers room to add more terms if necessary

12 12 When status quo is not enough Case Study 2: Viticulture and Enology UC Davis Ramifications:  What if LC decides to add these numbers?  Local classes and terms require extra manuals  More original cataloging of materials

13 13 When your catalog won’t let you… Case Study 3: Librarycom.com http://www.librarycom.com http://www.librarycom.com Problems:  Librarycom only allows 600 ‡a ‡d (Subject Name access) 650 ‡a ‡x (LCSH Topic Access) 651 ‡a ‡x (Geographic topic Access)  You want genre/form access (655 or ‡v)  Distinction between is-ness and about-ness

14 14 When your catalog won’t let you… Case Study 3: Librarycom.com Solutions: Blur the field distinction  Ditch the is-ness about-ness distinction  Add genre/form to 650 field as a topic  Add genre/form as ‡x to other topics

15 15 When your catalog won’t let you… Case Study 3: Librarycom.com Ramifications:  Is-ness vs. About-ness: i.e. Mystery Fiction  Leads to larger result sets in simple searches  Future for cooperative cataloging is rough

16 16 When the catalog perverts the rules Case Study 4: Voyager Catalog http://library.sccd.ctc.edu/ http://library.sccd.ctc.edu/ Problems:  SCCD acquires play anthologies to save $  AACR2: 2.7B18, 21.30M1, 21.7B1 (rule of 3)  Individual play titles are relegated to contents notes  Contents are suppressed on main page (TOC) Example: Miles Gloriosus

17 17 When the catalog perverts the rules Case Study 4: Voyager Catalog Solutions: Establish unique local practice  Follow AACR2 13.1A: apply according to local policy, and use option 13.2A  Change local policy to insert Name-Title Added Entries for plays in anthologies.

18 18 When the catalog perverts the rules Case Study 4: Voyager Catalog Ramifications:  Creates multiple title entries under individual author (possibly misleading)  Records are shared for the whole district (mislead is magnified)  Define the level of granularity

19 19 Recap When do you break the rules?  When following the rules creates confusion  When the status quo is not enough  When your catalog won’t let you obey  When your catalog perverts the rules

20 20 Recap How do you break the rules?  Analyze the situation  Understand all the rules in play  Consider external factors (co-ops, time, $)  Understand the ramifications of breaking out  Draft a defense outlining your logic for changing the practice

21 21 Thanks a bunch! Thank you all for coming. Please take a moment to fill out an evaluation.


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