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1 THE LEAGUE OF WOMEN VOTERS of Elmhurst School District 205 Issues School District 205 Issues Expanded Observer Coverage October 22, 2009.

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Presentation on theme: "1 THE LEAGUE OF WOMEN VOTERS of Elmhurst School District 205 Issues School District 205 Issues Expanded Observer Coverage October 22, 2009."— Presentation transcript:

1 1 THE LEAGUE OF WOMEN VOTERS of Elmhurst School District 205 Issues School District 205 Issues Expanded Observer Coverage October 22, 2009

2 2 Transparency in Government

3 3 Citizens must be able to know exactly what goes on when public officials transact public business; allows public oversight of decision making Citizens must be able to know exactly what goes on when public officials transact public business; allows public oversight of decision making Open meeting Law: mandates that government business, with some exceptions, be conducted in open meetings to which the public has access Open meeting Law: mandates that government business, with some exceptions, be conducted in open meetings to which the public has access FOIA: public access to government documents and records FOIA: public access to government documents and records *Nadler J and Schulman M. Open meetings, open records, and transparency in government. Markula Center for Applied Ethics; Santa Clara University, CA. 2008 www.scu.edu/ethics/practicing/focusareas/government_ethics/introduction/open- meetings *Nadler J and Schulman M. Open meetings, open records, and transparency in government. Markula Center for Applied Ethics; Santa Clara University, CA. 2008 www.scu.edu/ethics/practicing/focusareas/government_ethics/introduction/open- meetings www.scu.edu/ethics/practicing/focusareas/government_ethics/introduction/open- meetings www.scu.edu/ethics/practicing/focusareas/government_ethics/introduction/open- meetings

4 4 Transparency in Government School Districts Government school districts are public bodies whose inner workings should be visible to all residents, taxpayers, & education consumers Government school districts are public bodies whose inner workings should be visible to all residents, taxpayers, & education consumers FOIA and Open Meetings Act are a start FOIA and Open Meetings Act are a start Making government information available in proactive fashion on an easy-access, searchable, & intuitive website for citizen to view without having to make a request for records Making government information available in proactive fashion on an easy-access, searchable, & intuitive website for citizen to view without having to make a request for records *Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html. *Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html.www.illinoisloop.org/candorchart.html

5 5 FOIA Downloadable form for requesting documents Downloadable form for requesting documents Directions on how to file the FOIA request Directions on how to file the FOIA request Documents supplied in response to FOIA requests within 2 business days Documents supplied in response to FOIA requests within 2 business days Procedure for appeals to FOIA request denials Procedure for appeals to FOIA request denials Summary reports to Board of Education of recent FOIA requests & their status & on website for citizens Summary reports to Board of Education of recent FOIA requests & their status & on website for citizens Searchable archives of submitted FOIA requests & associated response documents Searchable archives of submitted FOIA requests & associated response documents *Guides from IL Attorney General’s Office regarding citizens’ rights under FOIA & the Open Meetings Act, The District 300 Freedom of Information Act Online Program. 2009. http://old.d300.org/web/freedomofinfomationactrequests.html, LWV of Elmhurst recommendation http://old.d300.org/web/freedomofinfomationactrequests.html

6 6 Transparency Website for Taxpayers Opening of the books online in easily searchable database with all government expenditures & details of every tax dollar Opening of the books online in easily searchable database with all government expenditures & details of every tax dollar The amount, date, authorizer, payer, and payee of all expenditures The amount, date, authorizer, payer, and payee of all expenditures Details and purpose of payments, including check numbers Details and purpose of payments, including check numbers All contract agreements and grants All contract agreements and grants All vendors used and the contracts pertaining to those vendors All vendors used and the contracts pertaining to those vendors A listing of expenditures by: A listing of expenditures by: Object of expense with links to the warrant or check register level Object of expense with links to the warrant or check register level In a reportable format, class, and item levels In a reportable format, class, and item levels At a minimum, the site must allow users to: At a minimum, the site must allow users to: Search and aggregate funding by any element of the information Search and aggregate funding by any element of the information Ascertain through a single search the total amount of funding awarded to a person, group, or organization Ascertain through a single search the total amount of funding awarded to a person, group, or organization Download information yielded by a search of the database Download information yielded by a search of the database *Illinois Policy Institute. How to achieve government transparency. 2009 www.illinoispolicyinstitute.org *Illinois Policy Institute. How to achieve government transparency. 2009 www.illinoispolicyinstitute.org www.illinoispolicyinstitute.org

7 7 School District Website Checklist of Public Information Operations Operations Board Policies: The collected “board policies” of the school district, including administrative procedures, should be readily available in print and searchable online. (in plain English)1 Board Policies: The collected “board policies” of the school district, including administrative procedures, should be readily available in print and searchable online. (in plain English)1 Ethics Ethics Statement on prohibition on district business with contributors to election or referendum campaigns (pay-for-play)1 Statement on prohibition on district business with contributors to election or referendum campaigns (pay-for-play)1 Searchable/downloadable campaign finance reports2 Searchable/downloadable campaign finance reports2 Report of lobbying activities2 Report of lobbying activities2 * 1Illinois Loop.org. Checklist of Public Information. 2009.www.illinoisloop.org/candorchart.html. * 1Illinois Loop.org. Checklist of Public Information. 2009.www.illinoisloop.org/candorchart.html.www.illinoisloop.org/candorchart.html *2Campbell, Joel: A Web Site Review: Ratings on Transparency Best Practices. Preliminary Report on Salt Lake City’s Greater Transparency for Collaborative Government Initiative. May 26, 2009 foiguy@gmail.com *2Campbell, Joel: A Web Site Review: Ratings on Transparency Best Practices. Preliminary Report on Salt Lake City’s Greater Transparency for Collaborative Government Initiative. May 26, 2009 foiguy@gmail.comfoiguy@gmail.com

8 8 Checklist of Public Information Budget & Spending Detailed budget (not merely the very brief outline required by the state) Detailed budget (not merely the very brief outline required by the state) The district check register, showing all payments The district check register, showing all payments Narrative detailing how the budget was created* Narrative detailing how the budget was created* Item by item comparisons with projected & actual revenue & spending figures from the previous year & the percentage of change wherever it occurs.* Item by item comparisons with projected & actual revenue & spending figures from the previous year & the percentage of change wherever it occurs.* Succinct explanations for every change from the previous year.* Succinct explanations for every change from the previous year.* Full explanations for the substantial administration staffing increases budgeted for the coming year, including the exact nature of each position to be added, salaries, & specific reasons for doing so.* Full explanations for the substantial administration staffing increases budgeted for the coming year, including the exact nature of each position to be added, salaries, & specific reasons for doing so.* Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html. Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html.www.illinoisloop.org/candorchart.html *League of Women Voter of Elmhurst request 2009 *League of Women Voter of Elmhurst request 2009

9 9 Checklist of Public Information Staffing Complete CV for key administrators (superintendent, assistant superintendents, curriculum directors, & school principals) Complete CV for key administrators (superintendent, assistant superintendents, curriculum directors, & school principals) Contracts with key administrators & their salaries and bonuses Contracts with key administrators & their salaries and bonuses Negotiated union contracts Negotiated union contracts Teacher salary schedule Teacher salary schedule District’s Master Schedule District’s Master Schedule Breakout of degrees earned by teachers, categorized by degree subject and awarding departments Breakout of degrees earned by teachers, categorized by degree subject and awarding departments Degrees awarded by Ed. Schools should be reported separately from degrees awarded by other college departments Degrees awarded by Ed. Schools should be reported separately from degrees awarded by other college departments Ed. School Ed.D. degrees should be reported separately from Ph.D.s Ed. School Ed.D. degrees should be reported separately from Ph.D.s Identification of hired/retained educational consultants, facilitators, workshop presenters & contractors, including names, website addresses, salaries & expenses Identification of hired/retained educational consultants, facilitators, workshop presenters & contractors, including names, website addresses, salaries & expenses * Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html. www.illinoisloop.org/candorchart.html

10 10 Checklist of Public Information School Board & Meetings Board member information & contacts Board member information & contacts Calendar of meetings Calendar of meetings Notice and agenda of upcoming board meetings Notice and agenda of upcoming board meetings Complete copies of board packets (documents provided to board members at each meeting) Complete copies of board packets (documents provided to board members at each meeting) Minutes, taken in sufficient detail to understand each issue in question, the nature of various positions, & resolution Minutes, taken in sufficient detail to understand each issue in question, the nature of various positions, & resolution Searchable archives of minutes by date & subject Searchable archives of minutes by date & subject Posting of minutes of closed sessions as soon as available* Posting of minutes of closed sessions as soon as available* Video/audio records & searchable transcripts of meetings* Video/audio records & searchable transcripts of meetings* Searchable archives of resolutions and votes Searchable archives of resolutions and votes Disabled accessibility (e.g., easy way to increase size of text) Disabled accessibility (e.g., easy way to increase size of text) Multiple languages Multiple languages Remote access to participate in meetings or other means to submit public comment Remote access to participate in meetings or other means to submit public comment Opportunity for public comments & questions with respectful reciprocity and exchange of ideas & concerns and with on-point, meaningful answers supplied to citizens questions and concerns * Opportunity for public comments & questions with respectful reciprocity and exchange of ideas & concerns and with on-point, meaningful answers supplied to citizens questions and concerns * Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html. www.illinoisloop.org/candorchart.html Campbell, Joel: A Web Site Review: Ratings on Transparency Best Practices. Preliminary Report on Salt Lake City’s Greater Transparency for Collaborative Government Initiative. May 26, 2009 foiguy@gmail.com foiguy@gmail.com *LWV of Elmhurst recommendation

11 11 Checklist of Public Information Committees: committees or task forces created by and responsible to a primarily public body, e.g., a school district, is also considered a public body & subject to the Open Meetings Act committees or task forces created by and responsible to a primarily public body, e.g., a school district, is also considered a public body & subject to the Open Meetings Act Notice and agenda of upcoming committee meetings Notice and agenda of upcoming committee meetings Names and email addresses of participants, including board members, district employees, & local citizens Names and email addresses of participants, including board members, district employees, & local citizens Identification of leader or facilitator(s) Identification of leader or facilitator(s) Detailed minutes of meetings Detailed minutes of meetings All documents distributed at meetings All documents distributed at meetings Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html www.illinoisloop.org/candorchart.html

12 12 Checklist of Public Information Communications Email addresses for all board members Email addresses for all board members Public surveys: If any public surveys are conducted or commissioned by the district, the complete results, rather than carefully excerpted tidbits, should be available in print & online Public surveys: If any public surveys are conducted or commissioned by the district, the complete results, rather than carefully excerpted tidbits, should be available in print & online Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html www.illinoisloop.org/candorchart.html

13 13 Checklist of Public Information Teacher workshops and in- service programs Full descriptions of content, facilitators, speakers Full descriptions of content, facilitators, speakers Dates and time allotted Dates and time allotted All materials distributed All materials distributed Budget information on related expenditures, outside speakers, & suppliers Budget information on related expenditures, outside speakers, & suppliers Video or audio tape should be available for viewing by board members, parents & citizens Video or audio tape should be available for viewing by board members, parents & citizens Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html www.illinoisloop.org/candorchart.html

14 14 Checklist of Public Information Curriculum Detailed curriculum Detailed curriculum Syllabus for each course Syllabus for each course Identification of specific textbooks & other major curriculum and instructional materials, by grade and subject Identification of specific textbooks & other major curriculum and instructional materials, by grade and subject A list of textbooks & instructional materials used in the district, revised annually by administrators under the Superintendent’s direction A list of textbooks & instructional materials used in the district, revised annually by administrators under the Superintendent’s direction A list of additional study aids available for textbooks or instructional materials, e.g., online study guides, quizzes, etc. A list of additional study aids available for textbooks or instructional materials, e.g., online study guides, quizzes, etc. Anyone may inspect any textbook or instructional material in person, with reasonable rules established for dates and times of access Anyone may inspect any textbook or instructional material in person, with reasonable rules established for dates and times of access Statement of commitment to intellectual diversity in hiring Statement of commitment to intellectual diversity in hiring Statement of commitment to balance in treatment of controversial issues Statement of commitment to balance in treatment of controversial issues Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html www.illinoisloop.org/candorchart.html

15 15 Checklist of Public Information Assessment Results on state tests Results on state tests All group and summary tabulations of any standardized tests taken that go beyond the required state tests, e, g., ISAT, PSAE All group and summary tabulations of any standardized tests taken that go beyond the required state tests, e, g., ISAT, PSAE Percent distribution of teacher-assigned letter grades Percent distribution of teacher-assigned letter grades Illinois Loop.org. Checklist of Public Information. 2009. www.illinoisloop.org/candorchart.html www.illinoisloop.org/candorchart.html

16 16 Checklist of Public Information Student-Specific Information for Parents (password protected) A general description of what is happening in each class: current unit or topic A general description of what is happening in each class: current unit or topic Current long-term assignments, plus goal & description of any major project Current long-term assignments, plus goal & description of any major project Student status: grades, homework completion Student status: grades, homework completion

17 17

18 18 Open Meeting Act Public Comments Freedom of Speech

19 19 The Illinois Open Meetings Act The Illinois Open Meetings Act was designed to ensure that the actions of public bodies be taken openly and that their deliberations be conducted openly. The Act promotes public participation in local government. It requires: Meetings be open to the public Meeting times adequately publicized Keeping records of public meetings Keeping records of public meetings

20 20 The Illinois Open Meetings Act The Illinois Open Meetings Act requires the Elmhurst School Board to provide an opportunity for Public Comment at each of its open meetings. A meeting is defined as any gathering for 3 or more school board members for the purpose of discussing public business. This Public Comment has full protection of the First Amendment’s right to speech. The Illinois Open Meetings Act requires the Elmhurst School Board to provide an opportunity for Public Comment at each of its open meetings. A meeting is defined as any gathering for 3 or more school board members for the purpose of discussing public business. This Public Comment has full protection of the First Amendment’s right to speech.

21 21 What You Can’t Say… Some speech is not protected 1. Obscene language 2. Fighting words 3. Defamatory statements 4. Causing panic 5. Incitement to crime 6. Sedition Regulations The school district can impose time, place, and manner regulations. This can be done by limiting the amount of time given to all speakers, limiting the location public comments can be made, and the way in which public comments can be expressed.

22 22 What you Can Say Most speech is protected under the First Amendment. This is one of the basic constitutional rights guaranteed to Americans in the First Amendment of the Bill of Rights. The Founding Fathers believed that a free society must allow its citizens to freely express themselves without government interference. Most speech is protected under the First Amendment. This is one of the basic constitutional rights guaranteed to Americans in the First Amendment of the Bill of Rights. The Founding Fathers believed that a free society must allow its citizens to freely express themselves without government interference. The values associated with free speech include: The values associated with free speech include: ~The Discovery of Truth ~ Facilitating Participation by Citizens in Political DecisionMaking ~ Creating a More Adaptable and Stable Community ~ Checking Abuse of Governmental Power ~ Creating a More Robust and Interesting Community ~The Discovery of Truth ~ Facilitating Participation by Citizens in Political DecisionMaking ~ Creating a More Adaptable and Stable Community ~ Checking Abuse of Governmental Power ~ Creating a More Robust and Interesting Community The school district (or any governmental agency) cannot prohibit a speaker because of the viewpoint that person wishes to expresses or because they do not want that particular person to speak. The school district (or any governmental agency) cannot prohibit a speaker because of the viewpoint that person wishes to expresses or because they do not want that particular person to speak.

23 23 205’s Policy The District’s policy impeded people’s freedom of speech. The policy stated that Public Comment, “should not include discussion of personnel matters,” This Policy was posted on the District’s website, on an audio visual screen during board meetings, printed in pamphlets and orally recited at meetings. The District’s policy impeded people’s freedom of speech. The policy stated that Public Comment, “should not include discussion of personnel matters,” This Policy was posted on the District’s website, on an audio visual screen during board meetings, printed in pamphlets and orally recited at meetings.

24 24 District Policy Regarding Public Comments Prior to August 11, 2009 “The Board will receive public comments for up to three minutes concerning items on this agenda, as well as communication, petitions, reports from citizens or representatives of other public agencies. Such comments should not include discussion of personnel matters, which should be directed to the Administration.” “The Board will receive public comments for up to three minutes concerning items on this agenda, as well as communication, petitions, reports from citizens or representatives of other public agencies. Such comments should not include discussion of personnel matters, which should be directed to the Administration.”

25 25 District’s Defense of Its Policy 1. “Robert Rules of Order” Only obligatory for the school board not the community 2. Board Policy: “governance portion of our policy manual,” Only obligatory for the school board not the community 3. District Procedures: “agenda of each meeting under public comments, the guidelines are stated” Violation of the Open Meetings Act. When called upon to explain their rational for attempting to limit discussion involving the superintendent’s performance on recent community events the school board president defended its restrictive stance by citing:

26 26 Citizen Advocacy Center CONCERNS July 8, 2009 A letter from the Citizen Advocacy Center stated, “Both the Illinois and United States Constitutions provide for broad protections for the freedom of speech within open forums. Any content-based prohibition is impermissible unless it is necessary to serve a compelling state interest and is narrowly drawn.” A letter from the Citizen Advocacy Center stated, “Both the Illinois and United States Constitutions provide for broad protections for the freedom of speech within open forums. Any content-based prohibition is impermissible unless it is necessary to serve a compelling state interest and is narrowly drawn.”

27 27 Citizen Advocacy Center FINDINGS July 8, 2009 “In analyzing the circumstances under which the District’s policy is being implemented, the Citizen Advocacy Center found no compelling state interest which would permit the District to direct what issues members of the public may comment on. According to the Citizen Advocacy Center, the fact that the Board has a general policy that mandates that personnel issues be communicated to the Superintendent rather than the Board, is irrelevant to the public’s capacity and legal right to comment on personnel issues directly to the Board. Such comments are political in nature and lie at the heart of protected speech. Accordingly, the District’s policy is a content based restriction that violates the free speech protections afforded by the Illinois and United States Constitutions.”

28 28 Citizen Advocacy Center Request July 8, 2009 The Citizen Advocacy Center requested that the District immediately remove the public comment policy that asks members of the public to refrain from commenting on personnel matters, cease reading the policy prior to public comment opportunities, and no longer post the The Citizen Advocacy Center requested that the District immediately remove the public comment policy that asks members of the public to refrain from commenting on personnel matters, cease reading the policy prior to public comment opportunities, and no longer post the policy before or during public comment. policy before or during public comment.

29 29 District Policy Regarding Public Comments After to August 11, 2009 “The Board will receive public comments for up to three minutes concerning items on this agenda, as well as communication, petitions, reports from citizens or representatives of other public agencies.” “The Board will receive public comments for up to three minutes concerning items on this agenda, as well as communication, petitions, reports from citizens or representatives of other public agencies.”

30 30 Communicating Concerns written on the 205 website October 20, 2009 “At every open meeting or hearing, the Board allows any member of the public to provide comments. Citizens who wish to speak must sign the speaker’s roster prior to the start of the public comments portion of the agenda. Speakers are allowed three minutes to address the Board and must begin by stating their name and local address. Comments shall be respectful. Many issues are often best served by addressing a teacher or principal directly. If an issue pertains to a specific student and/or class, it is advised that the citizen contact the teacher directly. If the issue pertains to a specific school, it is advised that the citizen contact the principal of that school directly. If the issue pertains to the district as a whole, or is global in nature, the citizen may wish to contact the Superintendent or the Board of Education.”

31 31 Administration

32 32 Administration Within the last 5 years, the administration has grown from 5 (2006-2007) central office administrators to 12 (2009-2010) Within the last 5 years, the administration has grown from 5 (2006-2007) central office administrators to 12 (2009-2010) Movement of positions has occurred Movement of positions has occurred Support staff to administrator Support staff to administrator Additional Staff Additional Staff

33 33 Curriculum coordinators For several years previous to the 2007-2008 school year there had been several curriculum coordinator positions that were filled by “Teachers on Special Assignment,” (TOSA) which were paid from the teachers salary line item. For several years previous to the 2007-2008 school year there had been several curriculum coordinator positions that were filled by “Teachers on Special Assignment,” (TOSA) which were paid from the teachers salary line item. “Curriculum coordinators in the content areas consistently work with administration, teams of teachers and committees to review and improve learning experiences for students and assessment. District 205 provides services not only in the content areas but in additional programs for student support: English Language Learners (ELL), Instructional Support (Reading Recovery and Plus), Reach (Gifted Talented)” “Curriculum coordinators in the content areas consistently work with administration, teams of teachers and committees to review and improve learning experiences for students and assessment. District 205 provides services not only in the content areas but in additional programs for student support: English Language Learners (ELL), Instructional Support (Reading Recovery and Plus), Reach (Gifted Talented)” ---District 205 website. ---District 205 website.

34 34 Teachers on Special Assignment, 2007- 2008 some of the TOSA coordinators were moved from the teacher’s salary line item to administration 2007- 2008 some of the TOSA coordinators were moved from the teacher’s salary line item to administration Some TOSA coordinators went from part time to full time positions Some TOSA coordinators went from part time to full time positions 2008 -2009 remainder of TOSA positions became administrators 2008 -2009 remainder of TOSA positions became administrators

35 35 Actual new positions added Director of Technology (2007-2008) Director of Technology (2007-2008) Instructional Technology Coordinator (2007–2008) Instructional Technology Coordinator (2007–2008) Director of Research, Assessment and Quality Assurance (2009 -2010 and as yet unfilled) Director of Research, Assessment and Quality Assurance (2009 -2010 and as yet unfilled)

36 36 Specific job titles and individual salaries for each? The actual counts that were supplied in an answer to a question from the LWV of Elmhurst to D205 Administration is different than amount of positions listed. The actual counts that were supplied in an answer to a question from the LWV of Elmhurst to D205 Administration is different than amount of positions listed. We asked for specific job titles and individual salaries for each. We asked for specific job titles and individual salaries for each. The District’s response was that “ We will need to do some significant additional work to give the financial trends over the past 5 years in this area” The District’s response was that “ We will need to do some significant additional work to give the financial trends over the past 5 years in this area”

37 37 Comparison of positions for the Years 2006-2007 /2009-2010 D205 Count = 5 D205 Count = 12 2006-2007 2009-2010 ~Superintendent ~ Superintendent ~ Asst. Supt.. For Personnel ~ Asst. Supt. For Personnel ~ Asst. Supt. For Curr. and Instr. ~ Asst. Supt. For Curr. and Instr. ~ Asst. Supt. For Finance ~ Asst. Supt. For Finance ~ Asst. Supt. For Student Services ~ Asst. Supt For Student Services ~ Dir. For Comm. Relations ~ Dir. For Comm. Relations ~ Dir. Of Technology ~ Dir. Of Technology Coded as Support staff ~ 1.0 Literacy/Reach Coordinator ~ Dir. For Comm. Relations ~ 1.0 Math/Science Coordinator ~ Instructional Tech. Coordinator ~ Instructional Tech. Coordinator Paid out of Teacher’s Salaries- TOSA ~ ELL/Social Studies Coordinator ~.5 Literacy/Reach;.5 Math ~ Dir. of Research, Assess Quality Assurance ~.5 Social Studies;.5 ELL ~ 1.0 Tech and Science

38 38 Total Salaries 2006 –2007 Central Office administrators and directors - $667,800 2006 –2007 Central Office administrators and directors - $667,800 2009-2010 Central Office administrators and directors - $981,992 2009-2010 Central Office administrators and directors - $981,992 This is less than a 50% increase and yet actual positions have increased from 5 to 12 This is less than a 50% increase and yet actual positions have increased from 5 to 12 and coordinators are no longer being paid from the teacher’s salary line item. and coordinators are no longer being paid from the teacher’s salary line item.

39 39 TIMELINE PURCHASE OF 162 S. YORK

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64 64 December 15, 2008 Board of Education Meeting

65 65 Spending and Projects Approved In One Day Classroom additions at Emerson$4,331,532 Classroom additions at Emerson$4,331,532 York Stadium project$2,330,000 York Stadium project$2,330,000 York fencing for track and baseball field $ 661,802 York fencing for track and baseball field $ 661,802 Bryan parking lot repaving$ 664,388 Bryan parking lot repaving$ 664,388 Purchase of 162 N. York Rd.$4,500,000 Purchase of 162 N. York Rd.$4,500,000 Total Dollars spent on the evening of December 15th Total Dollars spent on the evening of December 15th$12,437,722

66 66 Available resources for Emerson Dr. Krizic identified existing sources of potential funding were identified and include: Earned interest from the 2006 referendum ($3.7 million) Earned interest from the 2006 referendum ($3.7 million) Capital Project funds from the working cash bond sale in 2007 ($1.4 million) Capital Project funds from the working cash bond sale in 2007 ($1.4 million) Life Safety Funds ($900,000) Life Safety Funds ($900,000) Total resources currently available($6,000,000) Total resources currently available($6,000,000) The board approved costs not to exceed $4,331,532, from the funding source listed above. The board approved costs not to exceed $4,331,532, from the funding source listed above.

67 67 Available Resources for Project Project Funding Source Dollars Allotted Bryan parking lot Fire Life Safety Fund $664,388 York track/ Baseball field fencing Capital Projects Fund $661,802 Stadium Project Debt Certificates $2.25 million 162 York Property Acquisition & renovation of property Debt Certificates $4.5 million Renovation of Madison Debt Certificates *We are unsure of the source of these monies

68 68 Subsequent Meeting The “remodeling” of Madison will be done in-house, with costs estimated to be a total of $111,800 which includes: The “remodeling” of Madison will be done in-house, with costs estimated to be a total of $111,800 which includes: Floor Tile Abatement ($47,000) Floor Tile Abatement ($47,000) New PA System (entire building) (26,800) New PA System (entire building) (26,800) In-House Building Materials ($25,000) In-House Building Materials ($25,000) Fire Alarms/Low Voltage ($10,000) Fire Alarms/Low Voltage ($10,000) Whiteboards/Corkboards ($3,000). Whiteboards/Corkboards ($3,000). It appears that 6 classrooms would be reclaimed and the office would be relocated. It appears that 6 classrooms would be reclaimed and the office would be relocated. Both Mrs. Ostojic and Mrs. Conroy asked about phase 2 of the Early Childhood remodel and were answered that it would be dependent on funding that was as yet undetermined. Mrs. Ostojic stated that she would have preferred to remodel Madison for early childhood student learning rather than do the York Stadium if she had known this. Both Mrs. Ostojic and Mrs. Conroy asked about phase 2 of the Early Childhood remodel and were answered that it would be dependent on funding that was as yet undetermined. Mrs. Ostojic stated that she would have preferred to remodel Madison for early childhood student learning rather than do the York Stadium if she had known this.

69 69 Discussion in Open Meetings York Stadium discussions continued for 1 years time York Stadium discussions continued for 1 years time Emerson Projected discussed openly and with many community participants Emerson Projected discussed openly and with many community participants Early Childhood project convened a task force prior to remodeling Early Childhood project convened a task force prior to remodeling 162 York building purchase showed little discussion in open meetings 162 York building purchase showed little discussion in open meetings

70 70 Debt Certificates

71 71 Debt Certificates In Illinois, debt certificates may be issued by a governmental unit to evidence the payment obligations of the governmental unit under a lease or installment contract. In Illinois, debt certificates may be issued by a governmental unit to evidence the payment obligations of the governmental unit under a lease or installment contract. - Chapman and Cutler, LLP website

72 72 Debt Certificates Debt Certificates, according to District 205, cannot increase tax rate and must be from alternate revenue sources. Debt Certificates, according to District 205, cannot increase tax rate and must be from alternate revenue sources.

73 73 Alternate Revenue Sources Were Identified As: TIF II release of funds TIF II release of funds Interest earned from other funds and Interest earned from other funds and Private Donations. (The private pledges/donations amount of $800,000 is to be paid over a three-year time period.)

74 74 The Resolution the D205 School Board Approved Was … T hat the Board of Education approve the Parameters Resolution as presented for the purpose of issuing both 20 year and 5 year debt certificates in an aggregate amount not to exceed $6,750,000. The motion was amended to “not to exceed $7,000,000” due to issuance costs. T hat the Board of Education approve the Parameters Resolution as presented for the purpose of issuing both 20 year and 5 year debt certificates in an aggregate amount not to exceed $6,750,000. The motion was amended to “not to exceed $7,000,000” due to issuance costs. - According to Board Docs from the 12/15/2008 School Board meeting - According to Board Docs from the 12/15/2008 School Board meeting

75 75 This Is For: $2.25 million for the stadium project, which will be paid back in 5 years $2.25 million for the stadium project, which will be paid back in 5 years $4.5 million for the 162 property acquisition and renovation of this property which will be paid back in 20 years. $4.5 million for the 162 property acquisition and renovation of this property which will be paid back in 20 years.

76 76 At the 8/11/09 School Board meeting: $350,000 was removed from the “revenue” part of the budget because D205 was told by the City of Elmhurst there would probably not be any TIF II revenue received by D205 this year $350,000 was removed from the “revenue” part of the budget because D205 was told by the City of Elmhurst there would probably not be any TIF II revenue received by D205 this year Interest rates have fallen significantly The $800,000 in donations is over a three- year period

77 77 Payback Payback of these debt certificates will be coming from cuts to the Operations and Maintenance fund, at least for this budget year ('09-'10). Payback of these debt certificates will be coming from cuts to the Operations and Maintenance fund, at least for this budget year ('09-'10).

78 78 Elmhurst School District 205 The Budget

79 79 When Does It Need To Be Posted? A school budget needs to be posted for community input in its official form for 30 days prior to approval of the budget by the local school board. A school budget needs to be posted for community input in its official form for 30 days prior to approval of the budget by the local school board.

80 80 When Does It Need To Be Approved? The budget must be approved by September 30th of the year of the budget. The budget must be approved by September 30th of the year of the budget.

81 81 Timeline Perspective For in excess of ten years, the District 205 administration has presented the D205 school board with a comparison budget document in June that was used for discussion over the summer before the budget was to be approved. For the 2009-2010 budget, the administration first posted the legal budget document for the July 14, 2009 school board meeting. For the 2009-2010 budget, the administration first posted the legal budget document for the July 14, 2009 school board meeting. For the August 11, 2009 school board meeting, some additional budget information was available, but not the comparison to the previous year.

82 82 On August 20, 2009, LWV Elmhurst President, Laura Kratz, sent a letter to D205 Superintendent THE LEAGUE OF WOMEN VOTERS of Elmhurst

83 83 THE LEAGUE OF WOMEN VOTERS of Elmhurst… strongly urges School District 205 to produce an annotated version of its 2009 2010 tentative budget for immediate public review. It is imperative that the public has complete budget information with sufficient time to thoroughly analyze and understand the details before the Board of Education final budget vote on September 22, 2009. Specifically, we urge the District to supply: strongly urges School District 205 to produce an annotated version of its 2009 2010 tentative budget for immediate public review. It is imperative that the public has complete budget information with sufficient time to thoroughly analyze and understand the details before the Board of Education final budget vote on September 22, 2009. Specifically, we urge the District to supply: An introductory narrative detailing how the budget was created including all the priorities that were set, assumptions that were made. The District needs to explain where revenue shortfalls and spending increases are anticipated, and what, if any, other factors were considered. An introductory narrative detailing how the budget was created including all the priorities that were set, assumptions that were made. The District needs to explain where revenue shortfalls and spending increases are anticipated, and what, if any, other factors were considered. Item by item comparisons with projected and actual revenue and spending figures from the previous year and the percentage of change wherever it occurs. Item by item comparisons with projected and actual revenue and spending figures from the previous year and the percentage of change wherever it occurs. Succinct explanations for every change from the previous year. Full explanations for the substantial administration staffing increases budgeted for the coming year, including the exact nature of each position to be added, salaries, and the specific reasons for doing so.

84 84 District’s Response to LWV Some of this requested information became available on the D205 website (Finance Department section) around September 4, 2009 Some of this requested information became available on the D205 website (Finance Department section) around September 4, 2009 Over 20 questions were directed at the administration from the LWV Elmhurst and all were "answered." Over 20 questions were directed at the administration from the LWV Elmhurst and all were "answered."

85 85 APPROVAL The D205 School Board voted to approve the budget as it was posted on September 22, 2009. The D205 School Board voted to approve the budget as it was posted on September 22, 2009.

86 86 www.lwvelmhurst.org


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