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E VIP : Faster. Cheaper. Better. Electronic Vendor Invoicing Program (eVIP): Faster. Cheaper. Better. SAC eVIP Update July 23, 2014.

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Presentation on theme: "E VIP : Faster. Cheaper. Better. Electronic Vendor Invoicing Program (eVIP): Faster. Cheaper. Better. SAC eVIP Update July 23, 2014."— Presentation transcript:

1 e VIP : Faster. Cheaper. Better. Electronic Vendor Invoicing Program (eVIP): Faster. Cheaper. Better. SAC eVIP Update July 23, 2014

2 e VIP : Faster. Cheaper. Better. Agenda What’s New With eVIP Phase 3? Who Are The Final Phase 3 Vendors? New eVIP Contract Strategy 2

3 e VIP : Faster. Cheaper. Better. What’s New With eVIP Phase 3 Registration closed on June 30 th and 20 vendors are now registered in Phase 3. Reviewing full lessons learned with each COAC, eVIP Working Group, and OFM Commercial Accounts to determine if the list is complete or if additional items should be considered –Meetings will conclude this week and we will review COAC findings with Ms. Diane Frasier –If you have received any feedback from your ICs and/or would like to provide feedback, please Marijke Smith at by July 18 Additional communications will be forthcoming on the new eVIP vendors and new contract strategy on July 15 th. –We will be targeting affected COs, OFM Commercial Accounts, and vendors primarily, but general communications will also be sent. Vendors will receive invoice entry access on July 28 th. A full list of eVIP vendors is available in the back up slides. 3

4 e VIP : Faster. Cheaper. Better. Final Phase 3 Vendors These are the final eVIP vendors registered during Phase 3.1 –Right now, vendors can only view invoices in iSupplier Invoice entry will be granted to 15 vendors on July 28 th and they will begin invoicing electronically using iSupplier Phase 3 Vendors Net eSolutions CorporationBlue Tech Edwards, Wildman, Palmer, LLP*Steven Berkowitz Cetech, Inc.Louviere, Stratton, Yokel Thermo Fisher Scientific (Ashville), Inc.Information Management Services Sheridan Ross*Cantor Colburn* Leydig, Voit, & Mayer*270 Net SRA InternationalSobran Inc. Ripple Effect CommunicationsPolsinelli Shughart* Washington Gas Energy Systems*NOVA Research Company DLT SolutionsIllumina Foley & Lardner, LLP*BioCryst Pharmaceuticals *Will not have invoice entry access in Phase 3.2 4

5 e VIP : Faster. Cheaper. Better. New eVIP Contract Strategy Nieshia Blocker 5

6 e VIP : Faster. Cheaper. Better. Contract Strategy OALM will release an eVIP Letter to Acquisition community on July 15, 2014 –Contracting Officers associated with Phase 3.2 will receive targeted communications on July 16 th discussing CO Actions required (adding letter and instructions to contracts, data clean-up and iSupplier provisioning) eVIP Letter and Invoice Instructions (Clause and Instructions) –For all new awards to Phase 3.1 Vendors, Contracting Officers/Buyers should ensure the eVIP contract clause and appropriate eVIP invoice instructions are included in the vendors’ contracts. –For existing awards, include the letter and invoice instructions in contract files (it is not necessary to modify an existing contract with the eVIP language). Note that vendors have the option to contact the Contracting Officer and request that a unilateral modification be made to an existing contract to include the specific eVIP clause and invoice instructions if they so desire. A mod to an existing award, though, is NOT required. OALM will release eVIP Letter to Phase 3.2 Vendor community on July 21,

7 e VIP : Faster. Cheaper. Better. Contract Letter/Strategy Enforcement Duplicate Invoices –Vendors participating in eVIP are not allowed to submit paper invoices unless there are extenuating circumstances –Vendor will receive job aids and training on submitting electronic invoices properly –Vendors are instructed to contact their Contracting Officer if they need to submit paper invoices due to an extenuating circumstance OFM and OALM are working to finalize the workflow process which would allow COs to approve or deny paper invoices submitted to Commercial Accounts by an eVIP Vendor Transitional period (July – November 2014) –OFM will allow paper invoices until November 1 st OFM will work with Vendors to ensure they are submitting invoices electronically Contracting Officers should continue to make sure Vendors are submitting invoices electronically –After November 1 st OFM will cancel paper invoices and require the vendor to submit electronically 7

8 e VIP : Faster. Cheaper. Better. John Ogle, OFM Deputy Director: Marijke Smith, eVIP Change Management: 8

9 e VIP : Faster. Cheaper. Better. Back Up Slides 9

10 e VIP : Faster. Cheaper. Better. Phase 1, 2, & 3 eVIP Vendors Current eVIP Vendors Capital Technology Information Services, Inc.RemedyBiz, Inc. Deloitte Consulting and Deloitte & TouchéRoberts Oxygen Co, Inc. Enterprise Resource Performance, Inc.Sapient Corporation IntelliPoint Consulting, Inc.Sapient Government Services Johns HopkinsTechnical Resources International John D. Mahoney Phase 3 Vendors Net eSolutions CorporationBlue Tech Edwards, Wildman, Palmer, LLP* (View Only)Steven Berkowitz Cetech, Inc.Louviere, Stratton, Yokel Thermo Fisher Scientific (Ashville), Inc.Information Management Services Sheridan Ross* (View Only)Cantor Colburn* (View Only) Leydig, Voit, & Mayer* (View Only)270 Net SRA InternationalSobran Inc. Ripple Effect CommunicationsPolsinelli Shughart* (View Only) Washington Gas Energy Systems* (View Only)NOVA Research Company DLT SolutionsIllumina Foley & Lardner, LLP* (View Only)BioCryst Pharmaceuticals 10


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