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Recruiting Volunteers Getting the Right People on the Team David E. Satterfield Discipleship Ministries Agency Promotions Manager
How do you get people to volunteer for ministry in the local church?
Universal Recruiting Method Meet warm body in hallway of church Hand over age-level curriculum materials Show where the classroom is located And say – “our meeting today is a God thing! You’ll do a great job.”
Help Wanted! "The harvest is plentiful but the workers are few. Ask the Lord of the harvest, therefore, to send out workers into his harvest field." “He called his twelve disciples to him and gave them authority to drive out evil a spirits and to heal every disease and sickness.” Matt 9:35-10:1, NIV
“getting the right people on the bus (team), getting the wrong people off the bus (team), and the right people on the right bus (team), in the right seat…” Collins, Good to Great Getting the Right People on the Team
Just a Thought “People are your most important asset” (True or False)
Just a Thought “People are not your most important asset, the right people are your most important asset.”
Eight Axioms or Principles for Recruiting Volunteers
Axiom #1 Recruiting is the most important task of church leadership
The sooner church leadership recognizes this principle, the sooner they will be able to get on with the transformation process moving from “good-to-great” will be realized.
Axiom #2 Recruiting volunteers is a constant
The recruiting process never goes away
Axiom #2 Recruiting is Constant If recruiting is constant, why not prepare to make it the very best journey possible?
Axiom #2 Recruiting volunteers is a constant Recruiting volunteers is time consuming!
Axiom #3 Recruiting volunteers is hard work
Axiom #3 Recruiting volunteers is Hard Work “It was he who gave some to be apostles, some to be prophets, some to be evangelists, and some to be pastors and teachers, to prepare God's people for works of service, so that the body of Christ may be built up until we all reach unity in the faith and in the knowledge of the Son of God and become mature, attaining to the whole measure of the fullness of Christ.” Eph. 4:11-13, NIV
Recruiting Expectations Be a Christian with a good reputation They Must… Transitioning from Good to Great!
Recruiting Expectations Transitioning from Good to Great Active membership in the local church They Must…
Recruiting Expectations Transitioning from Good to Great Personally be involved in a small group Bible study or class of instruction They Must…
Recruiting Expectations Transitioning from Good to Great Show love and compassion for people they will work with They Must…
Recruiting Expectations Transitioning from Good to Great Be Teachable “I would rather have someone who doesn’t have all the talents and gifts wanted in an individual – in exchange - for a person who has a good attitude and teachable spirit and displays a willingness to learn”! …David Satterfield They Must…
Recruiting Expectations Transitioning from Good to Great Record of faithfulness and dependability They Must…
Axiom #4 Recruiting Volunteers Must Be Intentional
Getting the right people on your ministry team (on the right bus) serving in the right area of ministry; removing or re-assigning people in ministry areas who happen to be serving in the wrong area of ministry is hard work and requires intentionality on the part of church leadership.
Axiom #4 Recruiting Volunteers Must Be Intentional Recruiting the right volunteers doesn’t happen automatically (Haystead)
Axiom #4 Recruiting Volunteers Must Be Intentional “Pick the right person the first time and the headache you save will be your own” (Collins)
Recruiting Observation Consider the entire congregation Survey the people in your congregation Talk with other church leaders Meet with class leaders Plan a brief course for all adults who are interested in learning their spiritual gifts Get acquainted with those who show interest in leadership
Recruiting Presentation Recruiting is simply talking to one person at a time. Use one-on-one approach Approach on a positive note in obedience to the Great Commission Present the ministry as a challenge in obedience to the Great Commission (Matt. 28:19-20)
Recruiting Presentation Provide recruit with a copy of the job (ministry) description Let them know of the ‘screening process’ Provide opportunity for questions Give them time to think and pray
Axiom #5 Begin the Process Now!
If you continue to do the things you’ve always done, you will continue to get the same results
Axiom #5 Begin the Process Now! Recruiting methods that don’t work: Whining from the bulletin or pulpit rarely bring results Crawling on your knees Trying to make people feel guilty for their lack of commitment Getting the pastor to whine, crawl, or condemn
Recruiting Maxims to Follow Ask God to supply the right people Focus on the needs of people’s lives, not the needs of your program Help the present leaders to succeed (Matt. 10 & Luke 10)
“Administrators need to guard against letting a staff shortage get in the way of developing those who have already enlisted. The best way to draw new people into ministry is to equip those already serving so that they succeed in their ministries.” …Wes Haystead Consider this…
Axiom #6 Don’t give up! Planting-Watering-Increase
“An administrator who wished recruiting could be eliminated from his job is like a doctor who wished to avoid treating sick people. He is like an evangelist who hopes no sinners will show up at a crusade.” …Wes Haystead
“Every leader in a church’s educational ministry must recognize that the process of encouraging people to get involved in ministry is a major part of the job. Recruiting is at the very heart of what an administrator’s mission involves.” …Wes Haystead
3 Things to Watch For Three things to watch for in the recruiting process: Watch for those who show interest Watch for those who show interest Watch through the eyes of the Holy Spirit Watch through the eyes of the Holy Spirit Watch for a person who demonstrates interest and a passion for ministry Watch for a person who demonstrates interest and a passion for ministry
Some “Givens" Concerning Recruiting 1. Recruiting is an acquired skill 2. It is an “on-going” task 3. At times you will be misled and disappointed 4. On occasion you will recruit the wrong person
Just A Thought Sometimes you will recruit the wrong person and have to find a way to remove them without doing more damage than they have already done
The Recruiting Process Observation Presentation Culmination
The Recruiting Process Accept their decision, don't coerce Culmination
The Recruiting Process If they refuse, assure them there will always be another opportunity Culmination
If they accept, begin the process of induction which should include: — the screening process — scheduling training The Recruiting Process Culmination
Axiom #7 Training and Education Equipping volunteers with initial and on-going training opportunities for success:
Axiom #7 Training and Education Equipping volunteers with initial and on-going training opportunities for success: Assist people to become skilled in areas of responsibility
Axiom #7 Training and Education Equipping volunteers with initial and on-going training opportunities for success: Place leaders in a mentoring/coaching situation before full delegating a place of ministry
Axiom #7 Training and Education Equipping volunteers with initial and on-going training opportunities for success: Allow people to observe and be observed in the process
Axiom #7 Training and Education Equipping volunteers with initial and on-going training opportunities for success: Give orientation of facilities, policies and procedures, programs and resources
Axiom #7 Training and Education Equipping volunteers with initial and on-going training opportunities for success: Provide direction and demonstrate resources
“All workers and volunteers are part of a ministry team guided by ministry designated leaders. Everyone involved in various programs must comply with these policies to ensure a safe and secure environment for all concerned.” Wes Haystead Wes Haystead
“All of this is to create an intentional process by which we can obtain the best people and build a future reserve from which to draw leaders, teachers, and staff members.
“A church that will have a quality educational ministry in the twenty-first century must have a strong commitment to developing and supporting people who will carry out its teaching ministry. No one else will equip the leaders and teachers a church needs.”
Regular On-going Training Conduct leadership team meetings held on a regular scheduled basis Offer special training seminars, conferences and conventions Provide leaders with training DVD’s, video’s, books and materials Give opportunity for leaders to make an on-site visit to successful churches
Axiom #8 Recognition and Appreciation Recruiting volunteers and keeping them are not the same thing. Begin with an installation service before the congregation – make it a priority Annual appreciation banquet or activity Publicize the names of leaders in bulletin Give small gifts at special times of the year
Transitioning from Good to Great comes by planning a strategy and intentionally working the plan – all of which takes time Good to Great
“Let’s take the time to make A+ selections right up front. If we get it right, we’ll do everything we can to keep them on board for a long time. If we make a mistake, then we’ll confront that fact so that we can get on with the work at hand”
Good to Great “Putting square pegs in square holes and round pegs in round holes” is our goal It is called “gifts.” With the help of the Holy Spirit, administrators link the spiritual and natural giftedness of people equal to the ministry opportunity This will transition your ministry team from good to GREAT!
Recruiting Volunteers Pray the Lord of harvest to send workers Recruiting is constant and an acquired skill Learn to observe, present the opportunity and you will receive the right workers for the task Begin a strategy that is intentional Resource the workers you already have on your team Train all workers regularly You will build a team from good to Great!
Recruiting Volunteers Now, go do the right thing!
Our next live web training event will be held on: December 6, Time: 1:00 p.m. (CST) Topic: Making Sunday School a Family Affair Speaker: Wes Bartel