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应用文写作.

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Presentation on theme: "应用文写作."— Presentation transcript:

1 应用文写作

2 应用文种类 便条 Note 通知 Notice 简历表 Resume 信函: Letter 普通信函
感谢信 道歉信 Letter of thanks/apology 邀请函 Invitation letter 求职信 Letter of application 商务信函 Business communications Practice

3 便条 包括留言、请假条、收条、欠条等 1.题目可省 2.称呼语写在左边顶格
3.日期写在正文右上方,也可写在署名下一行,即右下角。可以写上年月日,或星期几(上午/下午)。 4.形式和内容简洁,语言通俗、简单、直接 5.署名写在正文的右下角。 注:一定要说清楚写给谁的、什么事、谁写的以及什么时候写的。

4 例1 (leave a message) NOTE May 5, 2004 Lucy,
You happened to be out when I called you. I have something important to discuss with you. Please call me when you are back. Susan (May 5, 2004)

5 例2 (ask for sick leave) March 5, 2004 Dear Mr. Lin,
I feel sorry that I shall be unable to attend this morning’s two periods of English class because of a bad cold and high fever. Enclosed is a certificate from the doctor who said I must stay in bed for a few days. I will go back to school as soon as I recover. Yours sincerely, Susan

6 例3 (receipt) A Receipt May 5, 2004
Received from Ms. Liu Huixin of the English Department the following items: One tape-recorder Ten cassette tapes Li Lei

7 例4 (I owe you form) An I.O.U. Form Sept.5, 2004
Borrowed from Mr. Wang Hao one hundred yuan. I promise to pay the sum of money within one month. Li Wei

8 常用语 With many thanks! Many thanks! I wish you success!
I’m very pleased to know that……

9 通知 1.上方居中写NOTICE或Notice 2.正文的右下角写出通知的单位或人名 3.日期放在左下角

10 例1 Notice All the students are requested to meet in the meeting hall on Friday(May,7) at 2:00p.m. to listen to a talk by the visiting professor, Mr. Adam Black. The Department Office May 4, 2005

11 注:time, place, subject, participant
例2 NOTICE Date: December 12th, 2005 To: All staff From: Head office Subject: Financial program of the company 注:time, place, subject, participant

12 简历 1.包括页眉、教育背景、工作经历和个人资料四个部分 2.页眉部分:Name, Address, and Tel number
3.教育背景:时间倒序,最近的学历放在最前。 4.个人资料:Certificates/Qualifications, Language Proficiency Hobbies/Personal Strong Points 5.工作经历:时间倒序,公司名称,地点, 职务,工作内容

13 Personal data Date of Birth: Mar. 9th,2006 Sex/gender: Male/Female
Nationality: Chinese Marital status: Single/Married/Divorced Health: Excellent/good/bad

14 Education 2004-2006: Beijing Jingbei Vocational College
Relevant courses: English, computer : No.55 High School : No.101 Middle School

15 Work Experience Language Proficiency
: New World Software Company, working as a salesman Language Proficiency English : fluent in speaking, reading and writing

16 Certificates Hobbies CET-4,CET-6,TEM-4,TEM-8,PRETCO-3,CPA
Computer games, swimming, football

17 Job Objective 1.Seeking a challenging position in the Sales Department which offers opportunities for growth and advancement 2.To work as a general manager in a joint venture enterprise in Qingdao 3.To serve as a Sales Manager at a Sino-foreign joint venture in Beijing

18 例 Mar.9th, 2006 Zhang Ling No.45 Renmin Road
Beijing Tel: Personal Data Date of Birth, Sex, Nationality, Health, etc. Work Experience :…………… Education : Job Objective to work as a ……..

19 常用词语 height, weight, position, creative,
excellent Party/League member, doctor, master, bachelor, graduate student, abroad student, foreign student, freshman, sophomore, junior, senior, blood type, ID card NO., capable, careful, cooperative, major, score, social practice, scholarship, “Three Goods” student, excellent leader, student council, intelligent, inventive

20 信函 1.信头指写信人的地址和写信日期,位于信的右上角。 顺序:第一行写门牌号码、路名; 第二行写市(县)、省(州、郡)名,寄往
国外的信要加国名; 第三行写寄信日期 2.收信人的地址位于左上角,略低于写信日期 3.称呼低于收信人地址,左边顶格写起 4.正文开头空几格,不用写“你好” 5.结束语位于正文的下一行右边 6.签名在结束语的下一行,除了对熟悉的人和亲密的人之外,签名必须要写全名。

21 例 Beijing, China March 20, 2004 035 Monkey Road Los Angles, America
No.236 Xuefu Road Beijing, China March 20, 2004 035 Monkey Road Los Angles, America Dear Sir, I got my plane ticket this morning. I will fly to New York next Monday. I’m very excited! I can hardly wait to see you. Yours, Han Meimei

22 注: 1.如果不知道收信人的名字,可以写上 Dear Sir/Dear Madam/To whomever it may concern 2.结束语 商业信函:Sincerely yours, Yours truly, Yours sincerely 私人信函:Yours, Sincerely, With love, Sincerely yours, Yours truly,

23 感谢信 要求: 对对方给与的款待、礼物或帮助等表示由衷的感谢。
用简洁的语言赞赏对方提供的帮助所起到的作用,或所收到的礼物的可爱之处及其用途。 再次表示衷心的感谢,希望有朝一日能够回报。

24 例1 February 16, 2006 Dear Lucy, I’m writing this letter to thank you for your warm hospitality during my visit to your country. I enjoyed and appreciated all your kindness to me. I hope that you will pay a short visit to China and I may have the pleasure of seeing you in my home. Thank you again for your friendly warmth. Sincerely yours, Sally

25 例2 Aug.12, 2005 Dear Ted, Thank you from the core of my heart for the nice birthday present you have sent me. I have been looking forward to an English-English dictionary for a long time. It will surely be very helpful to my study. It was very kind of you to remember my birthday. The gift will always remind me of our friendship. Thanks again. I’m looking forward to meeting you soon. Yours truly, John

26 常用语 1.I want to express my appreciate to you for your help.
2.I’m thankful to you for your beautiful gift. 3.Thank you so much for your warm wishes/greetings. 4.The beautiful… you gave me is just what I want/need. 5.I really appreciate your hospitality. 6.I will remember your kindness with gratitude.

27 道歉信 格式与感谢信相同,下面是一些常用语: 1.I really apologize for that.
2.You must forgive me. 3.It’s all my fault. 4.I do apologize for all that I’ve done. 5.How careless/forgetful of me! 6.I can’t tell you how sorry I am. 7.I really didn’t mean that.

28 例 April 4, 2005 Dear Mary, I am very sorry that we won’t
attend your birthday party on Saturday because my wife is ill. I am sorry that I must disappoint you, but I am confident that you will fully understand us. Yours sincerely Michael

29 邀请函 邀请函中通常包括下面几项内容: 1.邀请函发出的单位、组织或个人 2.活动的时间、地点 3.活动内容和日程安排 4.要求被邀请人回复

30 例1 May 18, 2005 Dear Prof. Wang, The English Department of Dalian University of Technology would like to invite you to be our guest speaker at our monthly discussion to be held at the Multi-functioning Hall at 8 o’clock, Friday morning, May 23rd,2005. We would be glad if you could attend. We look forward to hearing from you soon. Yours sincerely Zhang Hui

31 例2 Aug.5, 2005 Dear Alice, It is with great pleasure that I inform you that I am getting married this Sunday, Aug.8 at Beijing Hotel at 11:20 a.m.. I request you to kindly come to the occasion. You know how important your presence is. Be sure to let me know if you can come. My whole family is eagerly waiting for your arrival. Yours truly Jessie

32 常用语 1.It is with great pleasure that I inform you…
2.Are you free for dinner on Monday, Sept.19,2005? 3.Do let me know if you can come. 4.We will be expecting you at 6 o’clock. Don’t disappoint us.

33 接受邀请 Dear Jessie, Thank you for your kind invitation to the dinner you are giving this Sunday for your wedding. I shall be very happy indeed to come, and look forward with pleasure to meeting you. Yours truly, Alice

34 常用语 1.We are delighted to accept your kind invitation to…
2.We look forward with pleasure to… 3.Nothing would give me greater pleasure than accepting your invitation.

35 拒绝邀请 Dear Jessie, I am so sorry that I can’t come to the dinner you are giving this Sunday for your wedding because of a previous engagement that day. I do appreciate your asking me and hope that I will have the opportunity to meet you in the near future. Yours truly, Alice

36 常用语 1.I shall have to say no to your kind invitation.
2.I regret I cannot accept… 3.Please accept my sincere regrets for not being able to join… 4.I am sincerely sorry that I cannot …

37 求职信 求职信的目的是得到某份工作。信中可交待 应聘理由、个人特长及希望对方予以考虑或 提供面试机会。写求职信就是要使对方相信
你是值得考虑的人选,最有效的方法就是强 调你如何可以成为他的可用之材。

38 写作格式 (your address) Date (The adviser’s address) Dear Sir,
……………(Beginning of the letter) ……………(Introducing yourself) ……………(About your personal ability) ……………(About the enclosure and other) ……………(Ending) Yours faithfully Lucy

39 Introducing oneself: about age and experience
1.I will graduate this July from Beijing Commercial College, having completed the four-year commercial courses. During my summer vacation I was employed in the accounting department of a chemical company. 2.I have been in the business for the last ten years, and worked as the general manager in the personnel department.

40 About personal ability
I am a good accountant and have a thorough knowledge of the English language. I worked as an assistant editor on a trade journal in the food field, where my tasks included a great deal of interviewing and contact with members of the industry.

41 About enclosure You will find enclosed as outline of my education and business training and copies of two letters of recommendation. Enclosed please find a resume and a photo. Enclosed are two copies of my diplomas and a copy of my resume for your reference.

42 About salary The salary I should require would be HK$6,500 per month as a start. I should require a salary of 3000 yuan a month to begin with. As regards salary, I leave it to you to decide after examination of my capacity.

43 Ending: request for interview
I should be glad to have a personal interview. I shall be obliged if you will give me a personal interview at your convenience.

44 例1 365 Zhongshan Road Shenyang, China 110011 March 15, 2006
Microsoft China, Co. 260 Huanghe Street Shenyang, China Dear manager, ………………… Yours truly, Li Ping

45 正文 I learned from the newspaper that your company wanted to hire an English translator. I’m interested in this job very much. I’d like to get this job. Now I’d like to introduce myself. My name is Li Ping. I am 26 years old. i like swimming and singing in my spare time. I graduated from Liaoning University in Then I began to work in Shenyang Middle School and I have worked there until now. I worked hard and get along well with others. I’m good at English and have translated many Chinese books into English. I can also speak Japanese. I will work hard and try to be a good translator. Enclosed is my resume and a photo. I will be very glad if you give me an interview. Thank you very much.

46 商务信函 商务信函包括信件、电子邮件、传真等,内容包括订单、询价、报价等等。
较为正式的传真有固定的格式,格式中应包括发件人、收件人、单位名称、传真号、日期、页数、主题等,发件人在传真上签字也被看作是国际惯例。 电子邮件不要求特别正式,但为了便于联系,通常应在邮件的最后提供联系方式,如发件人的姓名、职务、所在单位、电话号码、电子邮件地址、传真号码等。

47 询价函 (1) Dear Sir/Madam, We are a large chain retail store specializing in sports wears for men and women. We are deeply impressed by the pure cotton trunks displayed on your stand at Guangzhou Trade Fire held last April and would like to know more about them. Could you provide such details about them as prices, discounts, delivery dates, and terms of payment? Your early reply would be appreciated. Yours faithfully, Jerry Liang

48 询价函 (2) Dear Sir, We would like to send from Guangzhou to Beijing a consignment of flowers. It contains 12 boxes, each weighing 20 kilos and measuring 1 cubic meter. The consignment is to be delivered with two days. Could you please quote charges for shipment and insurance? Yours faithfully, Nick Joy

49 报价 June 4, 2005 Dear Sir, Thank you for your inquiry of June 1st
concerning the Deer Mountain Bike. It gives us great pleasure to send along the technical information on the model together with the catalog and price list. After studying the prices and terms of trade, you will understand why we are working to capacity to meet the demand. We look forward to the opportunity of being of service of you. Yours faithfully, R. Smith

50 讨价还价 Dear Sir, We have received your price lists and have studied it carefully. However, the price level in your quotation is too high for this market, If you are prepared to grant us a discount of 10% for a quantity of 200, we would agree to your offer. We hope to hear from you soon.  Yours truly, John Chen

51 正式提出订单 Dear Sir, We have discussed your offer of 5% and accept it on the terms quoted. We are prepared to give your product a trial, provided you can guarantee delivery on or before the 20th of September. The enclosed order is given strictly on this condition. We reserve the right of refusal of delivery and/or cancellation of the order after this date. Yours faithfully, R. Smith

52 确认订单 Dear Sir, Thank you very much for your order of June 15 for 200 Deer Mountain Bikes. We will make every possible effort to speed up delivery. We will advise you of the date of dispatch. We are at your service at all times. Yours faithfully, R. Smith

53 通知函 Dear Robert, We wish to inform that your order PD00986 has been shipped board the vessel Singapore which was due to depart Paris on July 26, ETA (estimated time of arrival) Shanghai July 30. I’m sending to you by fax a copy of our invoice, and packing list. As soon as we receive the original shipping documents I will send them to you. Meanwhile we’ll keep you well informed of the latest development about the goods. Yours faithfully, Mike Green

54 催款 Dear Mr. Bellon, We are writing concerning the October account for $645 which was due and should have been cleared last month. As you usually clear your account promptly, we wondered why the account was not paid. If you are experiencing any difficulties, please let me know as we may be able to help you. We look forward to hearing from you soon. Attached please fine a copy of the account. Yours sincerely, T. Lane

55 介绍信 Dear Mr. Deksen, The bearer of this letter is Mr. Ross Lake, our overseas sales manager, who is visiting Oslo on our behalf to investigate our export possibilities to Norway. Thank you for your letter of April 10 in which you offered to help him. I will appreciate any assistance you can give, or suggestion you make. Yours faithfully, Zhang Meng

56 传真 To: Mr. Conrad Green Fax: 1-403-5961998 Tel: 1-403-5961999
From: Zheng xi Fax: Tel: Date: May 18th, Pages: 1 Subject: Invitation We would like to invite Mr. Conrad Green to attend the research conference on English study which will be held in Beijing on May 28th,2006. Yours sincerely, Zheng xi

57 常用语 human resources, sales & marketing, the board, PR, finance, after-sales service, C&F (cost and freight), B/L (bill of lading), commission, wholesaler, retailer, supplier, manufacturer, agent, customer, importer, exporter, enquiry letter, request for payment, quotation, delivery date, terms of payment, purchase order, market investigation, customer complaint

58 常用句 We would appreciate it if you could send us the information requested. Could you please send us your current catalogue and price list? Thank you very much for your order and we look forward to your next orders. Payment should be made within 7 days. Could you please quote your most competitive prices? We have always cleared our accounts promptly ever since we began trading 3 years ago. We were deeply impressed by the wide selection of your clothes.

59 常用句 As our annual requirement in …is considerable, perhaps you would send us your catalogue and details of your sample. Please give us detailed information of CIF/FOB prices, discounts and terms of payment. Please let us know their prices including packing and delivery to our warehouse. We would like to mention that if your price is attractive and delivery date acceptable, we shall place a large order with you.

60 Practice A 1.嘉欣刚刚从国外回来。在她出国期间,好友刘博雅给她年迈的母亲以无微不至的照顾。为了表示谢意,周日送来了礼物——一架小摄像机。但此刻好友不在家,请写张留言条。 2.曲敏收到贺春雨小姐三本书、一台电脑,时间是2005年9月12日,请写一张收条。 3.请假条:周航告诉布莱克先生因为头疼需请假2天,附上医生证明,时间是12月22日周一。 4.于磊今日从阅览室借了三本杂志,答应一周之内还回来,请写张借条。

61 Practice B 1.校长办公室通知:明天是植树节,天气暖和,学生去公园植树。早上七点整在公园门口集合,中午在那里吃饭,请带好水和食物。
2.我校学生要为来访的美国朋友举办一个晚会,欢迎大家参加。组织者:学生会;时间:4月25日晚7:30;地点:主楼会议厅;内容:音乐、舞蹈、唱歌、交换小礼品。

62 Practice C 假如你叫张明,24岁,毕业于湖北大学英语系,口语好,曾当过两年英语导游,想找一份英文秘书的工作,爱好音乐和旅游,家庭地址是北京市东城区128号,电话: 。请写一份个人简历和求职信。

63 Practice D 1.假定你叫李敏,王教授上周一到你们公司为新员工传授经验及提出建议,请给他写封感谢信。
2.因为有个亲戚要从北京来看你,所以你无法参加Susan举办的晚会,请给她写封道歉信。 3.张教授是外国文学方面的专家。请你以学校学生会的名义给她写一封邀请函,请她到你们学校在关于外国文学影响的学术研讨会(academic seminar)上发言。 (1)时间地点:2006年4月5日上午9点,图书馆5楼 (2)希望得到他的尽快回复。 4.求职信

64 Practice E 2.李先生: 我们很荣幸能为贵方提供我方产品并随函附上贵方所需要的产品的价格和详细信息。
1.贵方从悉尼运往大连的空运货物已发出,航班号是JL772。预计到达时间是06年3月1日。提单号是NEA85904,货重46.5公斤。我将传真给你发票和提单。望查收。 2.李先生: 我们很荣幸能为贵方提供我方产品并随函附上贵方所需要的产品的价格和详细信息。 真丝衬衫是我厂最畅销的产品之一,采用真丝面料,质量上乘。每打价格215美元,最低订购量是200打。由于这是我们初次合作,订购400打以上,可享受5%的折扣。另以航空函寄一件样品给贵公司。 小红服装公司 2006年3月18日

65 3.将下面的传真翻译成英文 致:新元公司 收件人:程先生 发件人:夏威先生 日期:2006年3月20日 传真号: 页数:1页 事由:提供资料 亲爱的程先生: 很高兴这星期与您会面,并得悉阁下对我们的推广计划有兴趣。现附上四月份推广计划的详细资料。 敬候回复 祝好!

66 A Note for Presenting a gift
1. A Note for Presenting a gift Sunday Dear Boya, I came to see you, but you were out. Please accept this little present, a camera and thank you very much for the kind services you gave to my old mother when I was not at home. I hope you will be pleased with it. All my best wishes. Yours, Susan

67 2. A Receipt Sept.12, 2005 Received from Miss He Chunyu the following items: Three books One computer Qu Min

68 3. Dec.22nd,Monday Mr. Black, I am terribly sorry that I will be unable to go to work because of my toothache. I want to ask for a 2 days’ sick leave. Encl.: Doctor’s certificate Zhou Hang

69 4. An I.O.U. Form Mar.9, 2006 Borrowed from library three magazines, I promise to return the books within one week. Yu Lei

70 1. Notice Tomorrow is Tree Planting Day. It is warm. The students will plant trees in the park. We will meet at the park gate at 7:00 in the morning. We will have lunch there. Please bring some water and food with you. Headmaster Office May 4, 2005

71 2. Notice The Students Union is going to hold a party on Saturday evening, April 25th, to welcome our friends from the United States. The party will be held in the Meeting Hall of the Main Building. It will begin at 7:30p.m.. There will be music, dancing, singing and exchanging of gifts. The Students Union

72 Resume Zhang Ming No.128 Dongcheng District Beijing Tel: 010-87264577
Work Experience Working as a guide in English for two years Education :English Department, Hubei University Hobbies Music, traveling Language Proficiency Fluent in oral English Job Objective to work as a English secretary

73 1. Dear Prof. Wang, Thank you for attending our meeting last Monday and for sharing your suggestion and experience with our new employees. Our group found your suggestion and recommendation extremely helpful. We hope we can return the favor sometime in the future. Thank you again. Sincerely yours, Li Min

74 2. Dear Susan, I am very sorry that I won’t be able to attend your evening party because a relative of mine from Beijing will visit me. Please accept my apologies, and I am confident that you will fully understand me. Sincerely yours, Kate

75 3. Dear Prof. Zhang, As an expert on foreign literature, you are very well-known among our students. On behalf of our school, I am inviting you to give a talk at the academic seminar about the influence of the foreign literature. The seminar will be held at 9:00 a.m., April 5,2006, on the fifth floor of the library. We could be most grateful if you would accept our invitation. Hope to hear from you soon. Sincerely yours, The Student Union

76 4. P.O BOX 108 Beijing April 8, 2006 P.O BOX 2208 Dear manager, I have learnt from China Daily that a secretary of English language is wanted in your company. I’d like to take this job. My name is Zhang Ming, a girl of 24. I have been working as a guide in English since I graduated from the English Department, Hubei University two years ago. I think I will take more pleasure in the job of secretary. I can speak English as well as Chinese. I want very much to be accepted by your company. I will work hard for your company. Thank you. ………….

77 Practice E 1 Dear Sir, I wish to inform that your goods have been shipped on board the Jl772 flight from Sydney to Dalian on the estimated arrival time of March 1, B/L number: NEA 85904, 46.5kg. I will send you by fax a copy of our invoice and B/L. Your truly, xxx

78 2. March 18th, 2006 Dear Sir, We are honored to give you a general idea of our products and enclose the price and further information of the goods you’re interested in. The silk shirt is one of the best-sellers of our factory. It’s made of silk and the quality is perfect. The price is $215 a dozen and the minimum order is 200 dozen. As this is the first time for us to cooperate, you will be allowed a 5% discount for an order of 400 dozen or more. A sample is coming to you by airmail. We hope you will kindly examine the sample and give us your order soon. Yours faithfully, Xiaohong Clothes Co.Ltd.

79 3. To: Xinyuan Company Attn: Mr. Cheng
From: Mr. Xia Wei Date:2006/3/20 Fax No: Page: 1 Subject: Providing Information Dear Mr. Cheng, It was a pleasure meeting you this week and learning of your interest in our promoting project. Please find enclosed detailed information of our special promotion plan for April. Thank you for your kind attention and I look forward to your prompt reply. Best regards, Xia Wei


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