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Presentation on theme: "Do not delete. To restore built-in colour schemes, open Title Master, double click these symbols and set as default. Exit Title Master and continue. Core."— Presentation transcript:

1 Do not delete. To restore built-in colour schemes, open Title Master, double click these symbols and set as default. Exit Title Master and continue. Core Network Field Operations Operating Model Business Improvement Interventions Presentation to CF 28 th February 2013

2 Telkom Proprietary and Confidential information – Limited distribution under NDA only2 Legal Notice This document, and the attachment/s thereto are intended strictly for the addressee(s), and should only be used for the purposes originally intended for. Any use of this document, or its attachments, by any one, and for any purpose other than for its original intent, is a violation of the confidentiality agreement stipulated by this statement. In such a case, Telkom reserves the right to claim direct, indirect, special or consequential damages, including, and without limitation, any loss of profits, loss of revenue, loss of income, business interruption, loss of programs or data to the value as determined by Telkom. Telkom shall also not be liable to any third party for damages of whatever nature suffered, as a result of the usage of this document for any purpose or reason other than that intended for

3 National InitiativesRegional Initiatives 1) Consolidate and Reorganise the Regional Administration and Support Consolidate support functions within the regions CNFO to validate all the functions being performed and map it accordingly Support functions to be centralised per region / nationally Standardise dispatchable vs. non dispatchable functions 4) Review and realignment of the Shift operations in line with changing business circumstances (NER / GCR) Review and / or re-align the shift in line with changes in technology and business Review the shifts at JDF and PPR and Satellite operations 2) Mast and Tower Address the issue of climbing to ensure long term sustainability of the operations 5) Patch rebalancing in terms of workload / geographic / span of control (Western Region) Rebalance workload Review the patches in terms of geographical area Improved Span of control and distribution of staff 3) Satellite Operations Review The Satellite environment is evolving from voice and data into a NGN IP solution with the new network equipment and therefore the need to review the current operations to understand and align the new functions with respect to Operating Model. 6) Wall-to Wall Implementation (Southern Region (PE)) Implementation of the wall to wall concept Implement training plan to support wall to wall concept Address current and future network changes that will impact on WFM dispatching 7) Workload / Patch rebalancing of workload (Eastern Region) Optimise patches due the reduction in ops managers Rebalance workload Review the patches in terms of geographical area Improved Span of control and distribution of staff

4 Intervention: Consolidation of Regional Administration and Support Region/s: National ( All CNFO Regions ) Area: All Regions Telkom Proprietary and Confidential information – Limited distribution under NDA only4

5 Why the need for change Strategic Intent / Rationale ? Non-standard regional support Non-standard dispatch functionality Inconsistent implementation of MLO Critical functions not catered in regions Functions performed not supported by appropriate JD (due to one size fits all) Telkom Proprietary and Confidential information – Limited distribution under NDA only5 What are details of FMO / Change ? Re-focusing and consolidation of regional support Mapping of staff to appropriate JD Standardized dispatch methodology Implement a standardized urban / rural enhanced MLO functionality Re-focus legacy regional surveillance Create focus on Service Delivery performance, improvement plans & KPI Who is Impacted by the Change ? Current Maintenance Liaison Officers (MLO’s) Business Support Administrator's (BSA’s) Regional Spares Co-ordinator’s (RSA’s) Regional Legacy Surveillance How is this going to be implemented ? Mapping of staff to functional model Define dispatchable vs non-dispatchable Finalise functional list for RAS Create and validate appropriate JD’s Follow due process to moved identified staff to RAS When is Change to be Implemented ? Targeted implementation commencing 1 st April 2013

6 Telkom Proprietary and Confidential information – Limited distribution under NDA only6 Action StepWho?When? 1. Communication with Organised labour regarding the Operating Model and CNFO initiatives Executive Senior Managers 06/02/2013 (Completed) 2. Clarification session - Follow-up session to further expand on the Operation Model and initiatives Executive Senior Managers 27/ Provide feedback to Company Forum regarding CNFO initiativesExecutive28/01/ Mapping staff based on current status in the regionsLucas van Aardt01/03/ Consolidation of functions to align with Operating ModelSenior managers01/03/ Agreement and alignment of regional structureExecutive Senior Managers 31/03/ Finalise JD and investigate additional JD’s based on the consolidated functionsHR31/03/ HR provide a process for staff linked to the RAS to be identified and then populate structures HR31/03/ Draft a standard presentation to communicate to the regionsSenior Managers31/03/ Consult with staff regarding the RAS functions and obtain feedbackSenior Managers31/03/ Implement the RAS functions in accordance with the CNFO Operating ModelManagerQ1 2013/14 Implementation Plan and Process Steps

7 Intervention: Mast and Tower Climbing Region/s: National ( All CNFO Regions ) Area: All Regions Telkom Proprietary and Confidential information – Limited distribution under NDA only7

8 What are the Operational challenges? Faults or maintenance on towers require double dispatch of 2 certified and competent climbers. Legal requirement for Fall Arrest Higher Volume of climbing in certain areas High number of exits due to job offers by our competitors Unable to climb due to ill-health Climbers not motivated to climb due to lack of differentiation Who is Impacted by the Change ? All Wall-2-Wall Field staff All certified climbers What are the special skills of this job? Climbing re-certification every three years Training provided by vendor cost of R1.2m Compulsory medical every year They have to keep trim and fit ! Technocrat and a value add of being a “bunging jumper” Why the need for focusing on “ Mast & Towers Climbing “ Skills ? Skill is essential for maintenance of the core network and servicing our customers. Increasing relevance in mobile domain History of wall-2-wall implementation – combined Transmission, Switching, Telematics and Microwave skills into one JD ( only microwave teams climbed ) No differentiation on the wall-2-wall JD Effective management and skills retention Ageing workforce Loss of staff to competitors

9 What are the risk profile and hazards of this work environment ?

10 Consultation and Approval Consult with Line, Corporate HR & OL CF Obtain approval from ME/MD, Group HR to continue with Investigation Target Date – by 31 st March 2013 Jay Naidoo Data Mining and Scenario Compilation Source Manual Data on Climbing Build Scenarios Based on Sourced Information Target Date – 22 March 2013 Lucas van Aardt, Senior Management Final Approval and Implementation Present Findings Final Approval/ Way Forward Target Date – June 2013 Jay Naidoo, Lucas van Aardt What are the next steps and implementation plan ?

11 Intervention: Satellite Operations Review Region/s: NER Telkom Proprietary and Confidential information – Limited distribution under NDA only11

12 Why the need for change Strategic Intent / Rationale ? The Satellite environment is evolving from voice and data into a NGN IP solution with the new network equipment(SSH Hub) Investigate the current operations to understand and align the new functions with respect to the NCO Operating Model. Telkom Proprietary and Confidential information – Limited distribution under NDA only12 What are the next steps? NCO Executives to align the Satellite assurance and fulfilment functions currently performed by Hartebeeshoek with the NCO Operational Model. A Senior Management task team to investigate the impact to Satellite operations in the assurance and fulfilment value chain as per Executive decision taken. Task team to present findings to NCO Executives. How is this going to be implemented ? Consult with OL and present findings at CF on new operational model for Telkom SA Satellite. Follow due HR processes if any staff will be impacted. Who is Impacted by the Change in CNFO? Satellite Staff When is Change to be Implemented ? Pending investigation in Q1

13 Intervention: Review and realignment of the Shift operations in line with changing business circumstances Region/s: NER / GCR Telkom Proprietary and Confidential information – Limited distribution under NDA only13

14 Why the need for change Strategic Intent / Rationale ? Maximizing operational efficiencies Rebalancing of resources in Pretoria due to overload areas. Transformation of Transmission Network to NGN resulted in less than 10% legacy equipment left in equipment rooms. Less critical failures due to NGN equipment and customer redundancy configuration. Telkom Proprietary and Confidential information – Limited distribution under NDA only14 What are details of FMO / Change ? Investigation on financial and wellness impact on affected staff. Investigation into workload and work management of shift environment. Investigation into functions performed not dispatched via Advantex in shift environment. Investigation on the impact for CNOM (NNOC) wrt service delivery on FCON failures. Who is Impacted by the Change ? 1 OPS Manager 11 x OP1 staff – 3 staff working normal day and 8 staff working shift. How is this going to be implemented ? Design new resource model for PPR transmission patch based on workload during normal work hours. Follow due HR process to moved staff as per options available for staff after agreement between all parties. When is Change to be Implemented ? Management to set date after due consultation process

15 Telkom Proprietary and Confidential information – Limited distribution under NDA only15 Action StepWho?When? 1. Communication with Organised labour regarding the Operating Model and CNFO initiatives Executive Senior Managers 06/02/2013 (Completed) 2. Clarification session - Follow-up session to further expand on the Operation Model and initiatives Executive Senior Managers 27/ Provide feedback to Company Forum regarding CNFO initiatives Executive28/01/ Investigation Results, Shift Proposal, and Change management options meeting between Management, Organized Labour and Human Resources. Antoinette Stopford14/03/ Brief all CNFO briefing on the Operating ModelAntoinette Stopford08/03/ Staff Briefing on the Shift investigation results and implementation process (as agreed HR/Unions/ER/Line Management) Antoinette Stopford18/03/ HR to chair meeting to address Staff /Union concerns after Staff Briefing. Louis Fouche25/03/ Management to set date after due consultation process Antoinette StopfordQ1 2013/14 Implementation Plan and Process Steps

16 Intervention: Review of Shift and Re-alignment with changes in the technology and business Region: Gauteng Central Area: JDF Exchange Transmission Room 7 th Floor and IMC Room 11 th Floor Telkom Proprietary and Confidential information – Limited distribution under NDA only16

17 Background on Shift  The transmission shift environment in JDF was introduced approximately twenty years ago.  There is transmission shift environment on the 7 th Floor and the IMC (International Maintenance Centre) on the 11 th floor  Shift work was implemented mainly to deal with high priority faults in relation with the then risks associated catastrophic failures  Shifts were required in the past as the legacy equipment was not managed from a central point and staff was needed on site to do surveillance and maintenance.  All technologies except for the Transmission technology on the 7 th floor and IMC on the 11 th floor are manned during the normal week day and faults at night are attended to by a staff on standby  JDF building houses Switching, Transmission, Non Voice, IP, Converged Network and Mobile equipment on the various floors.  IMC was manned by RTS only and therefore do not provide support the OP1s Telkom Proprietary and Confidential information – Limited distribution under NDA only17

18 Telkom Proprietary and Confidential information – Limited distribution under NDA only18 Current Mode of Operation 11 th Floor :  JDF IMC (International Maintenance Centre) presently has one OP1 technical officer and five S6 specialists performing a 24 x 7 shift.  They are stationed on the 11 th floor and from there are dispatched to 11 th floor and JS in Hillbrow exchange.  A six week shift cycle is in operation with one staff per shift.  The shift consists of a day shift, afternoon shift, and night shift with rest days between shifts. Current Mode of Operation 7 th Floor :  JDF Transmission presently has seven OP1 technical officers performing a 24 x 7 shift.  They are stationed on the 7 th floor and from there are dispatched to 7 th and 6 th floor in JDF as well as MMJ, KSD & HRI being part of the section.  A five week cycle shift is in operation with one or two staff working per shift on a rotation basis.  The shift consists of a day shift, afternoon shift, and night shift with rest days between shifts. 

19 Telkom Proprietary and Confidential information – Limited distribution under NDA only19 Why the need for change Strategic Intent / Rationale ? With the present NGN, the surveillance and restoration capabilities, configurations and patching of traffic can be done remotely by the NNOC via the management platforms.. Following the recent resignations on JDF 7 th Floor ( 2 and 1 demise) Shift – positions could not be motivated for back fill due to reduction of workload numbers. Rebalancing of resources due to the reduction in work load as per Advantex data during office hours and after hours. Staff experience is only limited to the transmission equipment more experience is needed on all the equipment in the NGN toolbox. Staff working for long periods(years) shift and this is not conducive for our staff health Align with the CNFO Operating model How is this going to be implemented ? Design new resource model for JDF transmission/ IMC based on workload during normal work hours. Follow due HR process to moved staff as per options available for staff after agreement between all parties.

20 Telkom Proprietary and Confidential information – Limited distribution under NDA only20 Action StepWho?When? 1. Communication with Organised labour regarding the Operating Model and CNFO initiatives Executive Senior Managers 06/02/2013 (Completed) 2. Clarification session - Follow-up session to further expand on the Operation Model and initiatives Executive Senior Managers 27/ Provide feedback to Company Forum regarding CNFO initiatives Executive28/01/ Investigation Results, Shift Proposal, and Change management options meeting between Management, Organized Labour and Human Resources. Gabriel Ramosolo14/03/ Brief all CNFO staff on Operating ModelGabriel Ramosolo08/03/ Staff Briefing on the Shift investigation results and implementation process (as agreed HR/Unions/ER/Line Management) Gabriel Ramosolo18/03/ HR to chair meeting to address Staff /Union concerns after Staff Briefing. Louis Fouche25/03/ Management to set date after due consultation process Gabriel RamosoloQ1 2013/14 Implementation Plan and Process Steps

21 Intervention: Patch rebalancing in terms of workload / geographic / span of control Region/s: Western Region Area: South Peninsula

22 Why the need for change Strategic Intent / Rationale ? Review the patches in terms of geographical area Improved Span of control Review distribution of staff between the current ops manager Review workload Telkom Proprietary and Confidential information – Limited distribution under NDA only22 What are details of FMO / Change ? Relocation of staff Change in reporting lines i.e. reporting to different ops managers Continuous up-skilling of staff to meet the NG NEC changes to ensure that the staff remain relevant in the changing environment No change to JD MDF staff impacted by reporting lines Who is Impacted by the Change ? Technical Officer (OP1) MDF staff (OP2) Operations manager (M6) How is this going to be implemented ? Review the proposed patches vs. WFM areas Consult with Regional OL / operational staff and deal with queries Facilitate the staff movement process Redistribution of resources i.e. test equipment Ensure and track the up-skilling of staff Review to process quarterly When is Change to be Implemented ? Targeted implementation commencing 1 st April 2013

23 Leeusig Patch 11 x Technical Officers Barrack Patch 12 x Technical Officers Wynberg Patch 18 x Technical Officers Mitchell’s Plain Patch 17 x Technical Officers

24 Barrack Patch 18 x Technical Officers Wynberg Patch 12 x Technical Officers Rondebosch Patch 15 x Technical Officers Mitchell’s Plain Patch 12 x Technical Officers

25 Telkom Proprietary and Confidential information – Limited distribution under NDA only25 Action StepWho?When? 1. Review the proposed patches vs. WFM areasRSA28/02/ Validation of force to load per OVPLine Management13/03/ Identify impact of staff changesLine Management15/03/ Consult with Regional OL / operational staffJohn Thomas19/03/ Consultation period for staff HR related queriesOperational staff22/03/ HR to facilitate to process with respect to staff movement between new patches HR28/03/ Redistribution of resources i.e. test equipmentManager Ops Manager 29/03/ Implement training plan to ensure the skilling of staff for technology changes Manager / Ops Manager Ongoing 9. Implement changes – movement of staff into patchLine management01/04/ Review to process quarterlyManager Ops Manager On-going Implementation Plan and Process Steps

26 Intervention: Wall-to Wall Implementation Region/s: Southern Region Area: Port Elizabeth

27 Why the need for change Strategic Intent / Rationale ? Impact on WFM dispatching Changes in the technology (NG NEC) Up-skilling staff to ensure relevance during network transformation Effective utilisation of current workforce Alignment to CNFO Operating Model Telkom Proprietary and Confidential information – Limited distribution under NDA only27 What are details of FMO / Change ? Relocation of staff Change in reporting lines i.e. reporting to different ops managers Continuous up-skilling of staff to meet the NG NEC changes to ensure that the staff remain relevant in the changing environment No change to JD as all staff on current 220 JD No re-location / job changes for MDF staff except for reporting lines changes Who is Impacted by the Change ? Technical Officer ( 41 x OP1’s ) MDF staff ( 9 x OP2 ) Operations manager ( 3 x M6 ) How is this going to be implemented ? Reviewing the proposed patches vs. WFM areas Consult with regional OL / operational staff and deal with queries Facilitate the staff movement process Redistribution of resources i.e. test equipment Ensure and tracking the up skilling of staff to meet wall-to-wall requirements Split the PE area into two patches Review to process quarterly When is Change to be Implemented ? Targeted implementation commencing 1 st April 2013 with a phased approach taking into account upskilling

28 Telkom Proprietary and Confidential information – Limited distribution under NDA only28 Action StepWho?When? Review the proposed patches vs. WFM areasRSA / BOSA28/02/2013 Validation of Force to load per OVPLine Management13/03/2013 Consult with ops managers and operational staff regarding splitting of the PE urban area into patches with involvement of regional OL / HR John Thomas19/03/2015 Consultation period for staff HR related queriesOperational staff22/03/2013 Finalise selection and staff movement process between ops managersHR28/03/2103 Redistribution of resources i.e. test equipment etcManager Ops Manager 29/03/2013 Draft to training plan for wall-to-wall and track progress monthlyManager Ops Manager On-going Implement staff changes into patchLine management01/04/2013 Review to process monthly / quarterlyManager Ops Manager On-going Review the integration of microwave staff into the patches and review the ops manager requirements Managers01/04/2014 Implementation Plan and Process Steps

29 Intervention: Consolidation of Patches to cater for reduction of Ops Manager due to resignation Region: Eastern Region Area: Durban North, Phoenix, Mount Edgecombe, Tongaat, and Stanger DSSU areas Telkom Proprietary and Confidential information – Limited distribution under NDA only29

30 Why the need for change Strategic Intent / Rationale ? Reduction of Ops Manager due to resignation Business decision not to backfill Patch consolidation and reduction by one Alignment to span of control Force to workload balancing Telkom Proprietary and Confidential information – Limited distribution under NDA only30 What are details of FMO / Change ? Investigate current patch workloads Consolidation and create 3 patches Change in reporting lines of Operational staff with some rebalancing and office relocation No change in JD KWM & DC Power ( 15 x OP1’s & 1 x OP2 ) not impacted Who is Impacted by the Change ? 2 x Ops Managers in respective patches MEC/PHX ( 10 x OP1’s & 1 x OP2 ) Patch rebalancing of 4 x OP1’s TO & SNG ( 11 x OP1’s ) DNN ( 8 x OP1’s & 2 x OP2 ) How is this going to be implemented ? Mapping of operational staff Consult and present proposals with OM & Operational Staff with involvement of Regional OL & HR Brief all impacted staff Facilitate staff movement with HR Review impact of change When is Change to be Implemented ? Targeted implementation commencing 1 st April 2013

31 Telkom Proprietary and Confidential information – Limited distribution under NDA only31 Action StepWho?When? Review the proposed patches vs. WFM areasRSA / BOSA28/02/2013 Validation of Force to load per OVPLine Management13/03/2013 Consult with ops managers and operational staff regarding the patch consolidation and resource plan with involvement of regional OL / HR Jay Ramlal19/03/2015 Consultation period for staff HR related queriesOperational staff22/03/2013 Finalise selection and staff movement process between ops managersHR28/03/2103 Implement staff changes into patchLine management01/04/2013 Implementation Plan and Process Steps

32 Q & A End


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