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The NHF Schedule of Rates in modern procurement practice David Miller Rand Associates.

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Presentation on theme: "The NHF Schedule of Rates in modern procurement practice David Miller Rand Associates."— Presentation transcript:

1 The NHF Schedule of Rates in modern procurement practice David Miller Rand Associates

2 Where We are and Where We Want to Be Where we are now with the NHF Schedule of Rates - Version 5.1 Where we are now with the NHF Schedule of Rates - Version 5.1 Background Background Existing Content Existing Content Inclusive Nature Inclusive Nature Rates and Adjustments Rates and Adjustments Does it cover all the Stock Does it cover all the Stock Use in Procurement Use in Procurement The Future - What do we want for Version 6 The Future - What do we want for Version 6

3 Background Developed from the requirements of 8 RSL members of the Hammer SW Group Developed from the requirements of 8 RSL members of the Hammer SW Group Now has: Now has: 328 Housing Associations 328 Housing Associations 53 Local Authorities 53 Local Authorities 347 in England, 21 in Wales, 6 In Scotland, 7 in Northern Ireland 347 in England, 21 in Wales, 6 In Scotland, 7 in Northern Ireland

4 Existing Format Three Levels of Description Three Levels of Description Property Record File Description (short) 1 line up to 50 characters Property Record File Description (short) 1 line up to 50 characters Works Order Description (medium) 4 lines up to 50 characters each line Works Order Description (medium) 4 lines up to 50 characters each line Tender Purposes Description (long) 12 lines up to 50 characters each line Tender Purposes Description (long) 12 lines up to 50 characters each line

5 Existing Content 1 ELEMENTS ELEMENTS Foundations Foundations External Works External Works Fencing & Gates Fencing & Gates Drainage Drainage Brickwork Brickwork Masonry Masonry Roofing Roofing Scaffolding Scaffolding Joinery Joinery

6 Existing Content 2 ELEMENTS ELEMENTS Plasterwork Plasterwork Floor and Wall Tiling and Sheet Flooring Floor and Wall Tiling and Sheet Flooring Painting Painting Cleaning & Clearance Cleaning & Clearance Glazing Glazing Plumbing Plumbing Heating & Gas Appliances Heating & Gas Appliances Electrical Electrical Disabled Works Disabled Works Special Treatments Special Treatments

7 Existing Content 3 FORMAT FORMAT Elements reflect Trade Preamble sections Elements reflect Trade Preamble sections Some Sections are repeated in more than one element Some Sections are repeated in more than one element Bath panels in Joinery and Plumbing Bath panels in Joinery and Plumbing Bathroom Ancillaries in Joinery and Plumbing Bathroom Ancillaries in Joinery and Plumbing Showers in Plumbing and Electrical Showers in Plumbing and Electrical Some solid fuel items both in Brickwork and Heating Some solid fuel items both in Brickwork and Heating Special Treatment Elements incorporates: Special Treatment Elements incorporates: Mould Treatment Mould Treatment Timber Treatment Timber Treatment Chemical DPC Treatment Chemical DPC Treatment Pest Control Pest Control Artex Removal Artex Removal

8 Existing Content 4 PRIORITIES : EEmergency Works EEmergency Works UUrgent Works UUrgent Works RRoutine Works RRoutine Works XUser Defined XUser Defined

9 Inclusive Nature Each item in SOR is intended to represent the entire work content of the particular repair and or maintenance item ordered and the Contractor’s percentage adjustment is deemed to include for all ancillary items not specifically referred to on the description of the SOR item but which are necessary to achieve the satisfactory repair or renewal. Each item in SOR is intended to represent the entire work content of the particular repair and or maintenance item ordered and the Contractor’s percentage adjustment is deemed to include for all ancillary items not specifically referred to on the description of the SOR item but which are necessary to achieve the satisfactory repair or renewal.

10 Rates and Adjustments All Labour, Materials, Plant And Transport. Overheads and Profit All Labour, Materials, Plant And Transport. Overheads and Profit Removal of Contractor’s Debris Removal of Contractor’s Debris Means of Access up to Two Storey ridgeline Means of Access up to Two Storey ridgeline First Time Fix- adequate van stocks etc First Time Fix- adequate van stocks etc Empowerment of operatives on variations Empowerment of operatives on variations

11 Does it cover all the Stock? -1 General Needs General Needs Sheltered Sheltered Supported Housing Supported Housing Student/NHS Staff Accommodation Student/NHS Staff Accommodation Market Rent Schemes Market Rent Schemes Leasehold/Shared Owner Liabilities Leasehold/Shared Owner Liabilities Estate works Estate works Care and Repair Schemes Care and Repair Schemes

12 Does it cover all the Stock? - 2 The need to cover all stock types, the components of 400+ subscribers and cater for: Responsive Day to Day Responsive Day to Day Void property/change of tenancy Void property/change of tenancy Package/minor planned works Package/minor planned works Decent Homes works Decent Homes works Emergency works Emergency works Results in a current library of 2900 items

13 Use in Procurement – Primary Means of Payment Traditional format with % adjustment Traditional format with % adjustment Partnering traditional identifying profit/head office overheads and % adjustment Partnering traditional identifying profit/head office overheads and % adjustment Partnering identifying profit/head office overheads, preliminary costs and % adjustment Partnering identifying profit/head office overheads, preliminary costs and % adjustment

14 Use in Procurement – Secondary Means of Payment Payment on basis of fixed rate per order, reconciled on a periodic basis back to SOR Payment on basis of fixed rate per order, reconciled on a periodic basis back to SOR Payment on basis of fixed value per dwelling with SOR being used to reimburse works to Voids, High Value works orders, communal clearance, Tenant recharge works etc Payment on basis of fixed value per dwelling with SOR being used to reimburse works to Voids, High Value works orders, communal clearance, Tenant recharge works etc

15 Use in Procurement – As a Monitoring tool Open book accounting reconciled back to SOR to establish whether best value is being achieved Open book accounting reconciled back to SOR to establish whether best value is being achieved Record of what work has been undertaken Record of what work has been undertaken

16 Use in Procurement – Other Uses? Before we move on to looking at what the format and content of version 6 should be, have any of you had experience of using the NHF SOR in other methods of procurement? Before we move on to looking at what the format and content of version 6 should be, have any of you had experience of using the NHF SOR in other methods of procurement?

17 Version Should we separate Responsive Day to Day and Voids Should we separate Responsive Day to Day and Voids Should we separate the most frequently incurring items from those less used but still required. Should we separate the most frequently incurring items from those less used but still required. Should we separate repairs from renewals. Should we separate repairs from renewals. Trade or Elemental format e.g all works associated with bathrooms or solid fuel appliances in their own section regardless of trade involvement. Trade or Elemental format e.g all works associated with bathrooms or solid fuel appliances in their own section regardless of trade involvement.

18 Version How much rationalisation: have all windows measured in sq metres regardless of numbers of opening and fixed lights, size etc have all windows measured in sq metres regardless of numbers of opening and fixed lights, size etc have all glazing msd in sq metres regardless of pane size have all glazing msd in sq metres regardless of pane size have a standard cost for redecorating rooms with variances in specification applied by % add have a standard cost for redecorating rooms with variances in specification applied by % add assume that all ‘old’ components like metal windows, cast iron gutters etc have been renewed with modern products assume that all ‘old’ components like metal windows, cast iron gutters etc have been renewed with modern products One standard void item covering all the prime basic works done on void eg lock change, gas and electric tests, pre-occupation check, condition inspection, change wc seat, overhaul taps, cistern etc. One standard void item covering all the prime basic works done on void eg lock change, gas and electric tests, pre-occupation check, condition inspection, change wc seat, overhaul taps, cistern etc. Any Others ?? Any Others ??

19 Version What else would you like to see in Version 6 What else would you like to see in Version 6 It’s over to you now It’s over to you now


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