Presentation on theme: "The NHF Schedule of Rates in modern procurement practice"— Presentation transcript:
1 The NHF Schedule of Rates in modern procurement practice David MillerRand Associates
2 Where We are and Where We Want to Be Where we are now with the NHF Schedule of Rates - Version 5.1BackgroundExisting ContentInclusive NatureRates and AdjustmentsDoes it cover all the StockUse in ProcurementThe Future - What do we want for Version 6
3 BackgroundDeveloped from the requirements of 8 RSL members of the Hammer SW GroupNow has:328 Housing Associations53 Local Authorities347 in England, 21 in Wales, 6 In Scotland, 7 in Northern Ireland
4 Existing Format Three Levels of Description Property Record File Description (short) 1 line up to 50 charactersWorks Order Description (medium) 4 lines up to 50 characters each lineTender Purposes Description (long) 12 lines up to 50 characters each line
5 Existing Content 1 ELEMENTS Foundations External Works Fencing & Gates DrainageBrickworkMasonryRoofingScaffoldingJoinery
6 Existing Content 2 ELEMENTS Plasterwork Floor and Wall Tiling and Sheet FlooringPaintingCleaning & ClearanceGlazingPlumbingHeating & Gas AppliancesElectricalDisabled WorksSpecial Treatments
7 Existing Content 3 FORMAT Elements reflect Trade Preamble sections Some Sections are repeated in more than one elementBath panels in Joinery and PlumbingBathroom Ancillaries in Joinery and PlumbingShowers in Plumbing and ElectricalSome solid fuel items both in Brickwork and HeatingSpecial Treatment Elements incorporates:Mould TreatmentTimber TreatmentChemical DPC TreatmentPest ControlArtex Removal
8 Existing Content 4 PRIORITIES: E Emergency Works U Urgent Works R Routine WorksX User Defined
9 Inclusive NatureEach item in SOR is intended to represent the entire work content of the particular repair and or maintenance item ordered and the Contractor’s percentage adjustment is deemed to include for all ancillary items not specifically referred to on the description of the SOR item but which are necessary to achieve the satisfactory repair or renewal.
10 Rates and AdjustmentsAll Labour, Materials, Plant And Transport. Overheads and ProfitRemoval of Contractor’s DebrisMeans of Access up to Two Storey ridgelineFirst Time Fix- adequate van stocks etcEmpowerment of operatives on variations
11 Does it cover all the Stock? -1 General NeedsShelteredSupported HousingStudent/NHS Staff AccommodationMarket Rent SchemesLeasehold/Shared Owner LiabilitiesEstate worksCare and Repair Schemes
12 Does it cover all the Stock? - 2 The need to cover all stock types, the components of 400+ subscribers and cater for:Responsive Day to DayVoid property/change of tenancyPackage/minor planned worksDecent Homes worksEmergency worksResults in a current library of 2900 items
13 Use in Procurement – Primary Means of Payment Traditional format with % adjustmentPartnering traditional identifying profit/head office overheads and % adjustmentPartnering identifying profit/head office overheads, preliminary costs and % adjustment
14 Use in Procurement – Secondary Means of Payment Payment on basis of fixed rate per order, reconciled on a periodic basis back to SORPayment on basis of fixed value per dwelling with SOR being used to reimburse works to Voids, High Value works orders, communal clearance, Tenant recharge works etc
15 Use in Procurement – As a Monitoring tool Open book accounting reconciled back to SOR to establish whether best value is being achievedRecord of what work has been undertaken
16 Use in Procurement – Other Uses? Before we move on to looking at what the format and content of version 6 should be, have any of you had experience of using the NHF SOR in other methods of procurement?
17 Version 6 - 1 Should we separate Responsive Day to Day and Voids Should we separate the most frequently incurring items from those less used but still required.Should we separate repairs from renewals.Trade or Elemental format e.g all works associated with bathrooms or solid fuel appliances in their own section regardless of trade involvement.
18 Version 6 - 2 How much rationalisation: Any Others ?? have all windows measured in sq metres regardless of numbers of opening and fixed lights, size etchave all glazing msd in sq metres regardless of pane sizehave a standard cost for redecorating rooms with variances in specification applied by % addassume that all ‘old’ components like metal windows, cast iron gutters etc have been renewed with modern productsOne standard void item covering all the prime basic works done on void eg lock change, gas and electric tests, pre-occupation check, condition inspection, change wc seat, overhaul taps, cistern etc.Any Others ??
19 It’s over to you now Version 6 - 3 What else would you like to see in Version 6It’s over to you now
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