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LEGALITY VERIFICATION BODY AND LICENCING AUTHORITY PT SUCOFINDO (PERSERO)

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Presentation on theme: "LEGALITY VERIFICATION BODY AND LICENCING AUTHORITY PT SUCOFINDO (PERSERO)"— Presentation transcript:

1 LEGALITY VERIFICATION BODY AND LICENCING AUTHORITY PT SUCOFINDO (PERSERO)

2 PT. Superintending Company of Indonesia (PT. SUCOFINDO) has been established since 1956, provides services in inspection, testing, certification and training. PT. SUCOFINDO is the first and the biggest National Inspection Company in Indonesia

3 LHOKSEUMAWE MEDAN DUMAI PADANG PAKANBARU BENGKULU JAMBI PALEMBANG BANDARLAMPUNG BANDA ACEH SAMPIT KETAPANG PONTIANAK CILEGON JAKARTA BANDUNG CILACAP CIREBON CIKAMPEK SEMARANG SURABAYA BANJARMASIN TARAKAN SAMARINDA BALIKPAPAN MANADO UJUNGPANDANG TERNATE AMBON SORONG JAYAPURA KUPANG CAKRANEGARA DENPASAR TIMIKA BATAM BONTANG BEKASI TJ. PRIOK PALU HEAD OFFICE AND BRANCHES 33 Branches 32 Service Points Laboratory service at PT SUCOFINDO branches and service points

4 ACCREDITATION:  NATA Australia, Accreditation of Testing Laboratories  FOSFA England, Inspections and Palm Oil Testing Analysis  IECEE (International Electrotechnical Commission for Electrical & Electronic) – Accreditation as National Certification Body and Certifiction Testing Laboratory)  RSPO, Rountable on Sustainable Palm Oil, Sustainable Forest Management and Chain of Custody  Indonesia Ecolabel Institute, Sustainable Forest Management and Chain of Custody, Quality, Environment, Forestry, and Food Cert.  National Acreditation Committee (KAN), Quality, Environment, Forestry, and Food Cert. RECOGNITION:  RWTUV Germany, Testing Laboratories and Quality System Certification Institution  NKKK Japan, Surveyor and Quality System Certification Institution  IFIA England, Inspection and Commodity Supervising  GAFTA England, Inspection of grain and fodder  SGS Geneva Swiss, Surveyor and Quality System Certification Institution PARTNERSHIP:  SISIR Singapore, Product Certification, Quality System Certification Institution and Testing LAboratory  SIRIM Malaysia, Product Certification, Quality System Certification Institution and Testing Laboratory  Lloyds England, Insurance Claim Settlement  CCIC RRC, Surveyor  INSPECTA Czech Surveyor and Consultant

5 TIMBER LEGALITY ASSURANCE PT SUCOFINDO (PERSERO) TIMBER LEGALITY ASSURANCE PT SUCOFINDO (PERSERO) PT SUCOFINDO (Persero) has issued Timber Legality Certificates for 169 “COMPLY” Companies. 5 Companies “NOT COMPLY”. “NOT COMPLY” status are resulted by administrative matters, not of Illegal timber raw material matters. JABODETABEK Comply: 7 Not Comply: 2 Process: 18 Auditors: 13 JABODETABEK Comply: 7 Not Comply: 2 Process: 18 Auditors: 13 NORTH SUMATRA Comply: 23 Not Comply: 0 Process: 3 Auditors: 6 NORTH SUMATRA Comply: 23 Not Comply: 0 Process: 3 Auditors: 6 EAST JAVA Comply: 73 Not Comply: 0 Process: 19 Auditors: 12 EAST JAVA Comply: 73 Not Comply: 0 Process: 19 Auditors: 12 EAST KALIMANTAN Comply: 7 Not Comply: 0 Process: 0 Auditors: 1 EAST KALIMANTAN Comply: 7 Not Comply: 0 Process: 0 Auditors: 1 LAMPUNG Comply: 1 Not Comply: 0 Process: 0 Auditors: 2 LAMPUNG Comply: 1 Not Comply: 0 Process: 0 Auditors: 2 WEST KALIMANTAN Comply: 4 Not Comply: 1 Process: 0 Auditors: 1 WEST KALIMANTAN Comply: 4 Not Comply: 1 Process: 0 Auditors: 1 SOUTH SUMATRA Comply: 1 Not Comply: 0 Process: 0 Auditors: 2 SOUTH SUMATRA Comply: 1 Not Comply: 0 Process: 0 Auditors: 2 CENTRAL KALIMANTAN Comply: 1 Not Comply: 0 Process: 1 Auditors: 2 CENTRAL KALIMANTAN Comply: 1 Not Comply: 0 Process: 1 Auditors: 2 CENTRAL JAVA Comply: 40 Not Comply: 1 Process: 21 Auditors: 10 CENTRAL JAVA Comply: 40 Not Comply: 1 Process: 21 Auditors: 10 MALUKU Comply: 1 Not Comply: 0 Process: 0 Auditors: 1 MALUKU Comply: 1 Not Comply: 0 Process: 0 Auditors: 1 SOUTH KALIMANTAN Comply: 2 Not Comply: 0 Process:1 Auditors: 2 SOUTH KALIMANTAN Comply: 2 Not Comply: 0 Process:1 Auditors: 2 SOUTH SULAWESI Comply: 6 Not Comply: 0 Process: 1 Auditors: 1 SOUTH SULAWESI Comply: 6 Not Comply: 0 Process: 1 Auditors: 1 NORTH EAST SULAWESI Comply: 2 Not Comply: 1 Process: 0 Auditors: 1 NORTH EAST SULAWESI Comply: 2 Not Comply: 1 Process: 0 Auditors: 1

6 PreparationImplementationReporting Scope of verification, License Holder Profile Industry has comply to minimum requirements collect public (multi parties) inputs or recommendations Inform the certification result Application Document review Audit Plan Publication at : Certification Body Website Ministry of Forestry Website Village / Sub District Mass media Check Scheduling and Team Arrangement Public Consultation Field Audit ( Max 21 days ) Documents Verification Field Observation Report of Field Verification Decision Review Certification Decision COMPLY Issue Legality Timber Certificate Sub License Contract Yes NoNo NoNo Decision Report APPEAL New Evidence Yes Publication NoNo Certificate Issuance Publication Information to IM Recapitulation of Certificates Issuance Raw Material Sources Tracing Interview Assurance of Legal Source The Use of V-Legal Logo

7 SVLK assessment consists of 5 principles: Company legality Raw material legality Production legality Local and export marketing legality Fullfilment of employee’s safety and welfare based on regulation applied The principles arranged into 48 verifiers, each of verifier has to be COMPLIED

8 PreparationImplementationV-Legal Document Application by Listed Exporters Producer /Non Producer Verification of Application Comply Scheduling for Inspection Inspection of Export Product Raw Material Legality Yes NoNo Conformity and Sufficiency Analysis of Raw Materials Having Timber Legality Certificate? Non-Certified Applicants Certified Applicants Data Entry & Verification Raw Material Input Production Marketing Non-Conformity Report Conform Database Update of Material Balance NoNo Issue V – Legal Document Issue V – Legal Document Yes Conform Non-Conformity Report LIU NoNo Issue V – Legal Document Issue V – Legal Document LIU Yes NoNo

9 THANK YOU Strategic Business Unit Sucofindo International Certification Services Graha Sucofindo Jl. Pasar Minggu Kav. 34 Jakarta Selatan Telp : Strategic Business Unit Sucofindo International Certification Services Graha Sucofindo Jl. Pasar Minggu Kav. 34 Jakarta Selatan Telp :

10 SVLK INDUSTRY STANDARD

11 I.Company Legality, verify: a.Company License Document b.Company Registration Document c.Trade License Document d.Public Hazard Disturbance License e.Company Tax Registration Number Card f.Environmental Impact Analysis Document g.Industrial Registration License h.Raw Material Fulfillment Plan i.Listed Exporter of Forest Product Industry II.Company Legality (for home industry and group production), verify: a.Group Establishment Statement b.Company Tax Registration Number Card III.Company Legality (for Non Producer Exporters which have member of non listed home industry exporters) verify: a.Listed Exporter of Forest Product Industry b.Having agreement or contract with SLK Certified Company

12 III.Raw Material Legality, verify: a.Raw material supply contract document b.Log Receipt c.Timber Import Document (for timber import only) d.Log/ Timber Delivery/ Transportation Document. e.Certificate of Timber Transportation Document f.Mutation report of raw material LMKB/LMKBK/LMHHOK g.Completion documents of Log Raw Material Report (SK RKT) IV. Production Legality, verify: a.Tally sheet of raw material usage and production b.Production report of processed material c.Production not exceed the allowance of production capacity V.Production Legality for production through cooperation with other parties (industrial or household/industrial craftsmen), verify: a.Contract document or cooperation contract of production process b.Legality document of cooperate company c.Segregation of timber products which is proceed by cooperate company d.Availability of raw material documentation, process and production export budget if exportation done by other party

13 VI.Legality of Domestic Trade, verify: a.PKAPT document b.Report document of PKAPT c.Sailing License document (SIB) d.Document declaring the ship’s identity. SKSKB and/or FAKB and/or FAKO and/or SKAU and/or SKSKB cap KR or Nota e.Log permanent identity (for Log) VII.Marketing Legality, verify : a.Export Notification b.Packing List c.Invoice d.B/L e.V-Legal Document f.Surveyor Report g.Export Duty Payment Receipt h.CITES Document

14 VIII.Occupational Health and Safety (OHS)Regulation Legality, verify : a.OHS Implementation b.Availability of OHS equipment, as APAR, APD and Evacuation route c.Documentation of work accidents IX.Employment Legality, verify: a. Availability of company policy or permit for employee to form or engage in activities of employee union (Serikat pekerja) b. Joint Working Agreement Document (KKB) or company regulations (PP) c. No child employee

15 PUBLIC CONSULTATION

16 Purpose of Public Consultation: To collect aspiration, input, and recommendation related to operational activities in forest management unit and forest industry due to criteria and indicator verified

17 Benefit of Public Consultation: 1.Input to audit team on Sustainable Forest Management Certification and Timber Legality Verification 2.Input to auditee / company in regard with situation and condition of related parties impacting to the company’s operational activities. 3.Provide opportunities for stakeholders to share aspiration, information, and input on forest management.

18 Stakeholders in Public Consultation: 1.Local Government and Local Representative of Forestry Ministry Unit 2.NGO 3.Local People around Forestry Management Unit 4.Community Leaders 5.Religion Leaders 6.Subcontractor Company 7.Other Parties

19 Stakeholders Input in Public Consultation: 1.Industry and Forest Management Unit Performance 2.Regulation Nonconformity, such as in environmental management 3.Unfavorable condition impacting to the communities

20 V-LEGAL INSPECTION -Company Legality, Company License Document, Industrial Registration License, Tax Registration Number Card, Listed Exporter License, Raw Material Fulfillment Plan, Raw Material Supply Contract Document, Supplier Timber Legality Certificate −Raw Material, SKSKB/FAKB/FAKO/SKAU/SKSKB/Nota, LMK and/or documentation of stock and raw material usage and CITES documents - Inspection of Production Process, Including : Timber Mutation Report (LMK) or Product stock report -Inspection of exportation Including: PEB documents

21 PreparationImplementationReporting Application Document Review Audit Plan Publication at: Certification Body Website Ministry of Forestry Website Village / Sub District Mass Media Inform to IM Check Scheduling &Team Arrangement On-site Verification ( Max 21 days ) Document Verfication Field Observation Field Verification Report Decision Review Certification Decision Comply ? Yes No Decision Report tdk Certificate Issuance and/ or Publication Coordination with Local Forestry Goverment Data Completed Submission Appeal in 14 days max. after reporting date Accept Not Accept Appeal Verification in 20 days max. since received Note : Activities 1,2,3 and 4 have to be accomplished in 14 days Public Consultation Stage 1 Audit SurveillanceRecertification © yuki

22 Application (1 day) Document review (2 days) Audit Stage 1 (3 days) Preparation of Site Verification (2 days) Request for publication on Ministry of Forestry Website 10 days before publishing Publication (14 days before site verification) Asessment Plan Coordination with UPT Public Consultation Site Verification (max. 21 days) Asessment Submission documents of Auditee, compiling report, decision making, submission of certification result (max 14 days after closing meeting) Appeal can be proceed in max 14 days after submission of certification result If no appeal, certification result publish maximum 49 days since site verification If there is appeal, the completion of the appellate decision Max 20 days from the receipt of the appeal and the results of the verification decision announced Max 69 days since the commencement of the verification. Post Asessment IN NORMAL CONDITION, CERTIFICATION CARRIED OUT IN 81 DAYS © yuki

23 Assessment of Sustainable Forest Managements Indicators Assessment of IUPHHK is harder © yuki

24 IndicatorDefinitionAssessment Tools Verifier Score Norm/Value of Indicator ≤ 5 Years> 5 Years DCDD 1 (Bad)2 (Moderate)3 (Good) (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) The determination of the indicators : Good, If the total value of the verifier is between 76% until 100% of the total value of the maximum possibilities that can be achieved, without any bad score for dominant verifier. Moderate, if the total value of the verifier is between 60% until 75% of the total value of the maximum possibilities that can be achieved, without any bad score for dominant verifier. Buruk, If the total value of the verifier is 59% of the total possible maximum value that can be achieved, and/or contained bad score for verifier. Assessment of Sustainable Forest Managements Indicators Based on Decree of Permit © yuki

25 Assessment of Sustainable Forest Managements Indicators IndicatorDefinitionAssessment Tools Verifier Score Norm/Value of Indicators ≤ 5 Years> 5 Years DCDD 1 (Bad)2 (Moderate)3 (Good) (1)(2)(3)(4)(5)(6)(7)(8)(9)(10) CriteriaIndicatorVerifierVerifier Score Verifier Actual Score Weighted Average Verifier Maximum Score of Verifier 1. Prerequsite CD (1) CD (1) D (2) CD (1) CD (1)333 Jumlah /18 X 100 % = 88,89% GOOD © yuki

26 Indicator Performance Indicators Score Weighted Average Verifier Maximum Score of Indicator 1.1Good33 1.2Moderate23 1.3Good33 1.4Good33 1.5Good33 2.1Good33 2.2Good33 2.3Good33 2.4Bad13 2.5Good33 2.6Moderate23 3.1Good33 3.2Moderate23 3.3Moderate23 3.4Good33 3.5Good33 3.6Good33 4.1Good33 4.2Moderate23 4.3Good33 4.4Good33 4.5Moderate23 Total5866 Total score : 58 or 58/66 x 100 % = 89 % Final Score: Good, If the total value of the verifier is between 76% until 100% of the total value of the maximum possibilities that can be achieved, without any bad score for dominant verifier. Moderate, if the total value of the verifier is between 60% until 75% of the total value of the maximum possibilities that can be achieved, without any bad score for dominant verifier. Buruk, If the total value of the verifier is 59% of the total possible maximum value that can be achieved, and/or contained bad score for verifier. Performance Value of Sustainable Forest Managements Indicators © yuki

27 1.1 Certainty of license holder forest area and right holder of forest management 1.2License Holder Commitment 1.3 The number and the adequacy of Forestry Professionals on All levels to support the implementation of Research, Education, and Training 1.4 Capacity and mechanisms for Implementation Planning of Periodic Monitoring, evaluation and presentation of feedback regarding the achievement of Progress (of activity) of IUPHHK – HA/RE/HT/ Rights Holder of management 1.5 Approval on the basis of preliminary information without compulsion 2.1. The arrangement long-term work plan in sustainable forest management 2.2. Harvesting levels for each type of forest products and non forest product on each type of ecosystem 2.3. The implementation of the application of silviculture system to ensure the regeneration of a forest 2.4. Availability and application of eco-friendly technology for forest utilization 2.5. The realization of the harvesting in accordance to work plan of logging/harvesting/harnessing on acreage it works 2.6. The level of investment and a adequate and meet the needs in forest management, administration, research and development, as well as improvement and ability of human resources Prerequsite Criteria

28 3.1. The level of investment and a adequate needs in forest management, administration, research and development, as well as improvement of human resources capacity 3.2. Protection and security of Forest 3.3. The management and monitoring of the impact on land and water as a result of Forest Utilization 3.4. Identification of Protected flora and fauna and/or endangered (Endangered), Jarang (Rare), Terancam Punah (Threatened) dan Endemik (endemic) 3.5. Flora Management for: 1. An area of Forest Production from Un-disturb area and un-damage area 2.Protection of Protected flora 3.6. Flora Management for: 1. An area of Forest Production from Un-disturb area and un-damage area 2.Protection of Protected fauna 4.1. Kejelasan deliniasi kawasan operasional perusahaan/ pemegang izin dengan kawasan masyarakat hukum adat dan/atau masyarakat setempat 4.2. Implementation of company social responsibility in accordance to the regulationI 4.3. Availability of mechanisme and implementation of fair benefit distribution for stakeholders 4.4. Availability of conflict resolution mechanisme 4.5. Protection, development, and improvement of labor Welfare


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