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Office of Development & Partnerships Doris M. De Los Santos Director Presented to the Providence Public School Board May 26, 2014 Providence Public Schools.

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Presentation on theme: "Office of Development & Partnerships Doris M. De Los Santos Director Presented to the Providence Public School Board May 26, 2014 Providence Public Schools."— Presentation transcript:

1 Office of Development & Partnerships Doris M. De Los Santos Director Presented to the Providence Public School Board May 26, 2014 Providence Public Schools

2 Development & Partnerships Grants Special Projects Strategic Looking Ahead Providence Public Schools

3 “Our schools can and must make an enormous difference in our students’ lives, but they cannot do it alone. The entire community—schools, district, families, partners, business—is collectively responsible for the success of our students. Our schools must serve our community, and our community must support our schools. School support for community and community support for schools increases our social capital and ultimately the success of our students.”* *FOUNDATIONS AND BASIC COMMITMENTS POLICY BELIEFS AND COMMITMENTS OF THE PROVIDENCE SCHOOL BOARD Providence Public Schools

4 How we will do our Work? >The practice of Cultural Competency >The practice of Collaboration with our employees >The practice of partnering with our families and multiple individuals and organizations in our communities *Opening Doors to Our Children’s Future Providence Public Schools

5 Development & Partnerships Grants Partnerships Special Events Looking Ahead Development & Partnerships Providence Public Schools

6 Expand and diversify financial resources, secure additional local, state, federal, corporate, and private resources to meet a wide range of diverse needs; Establish, maintain and enhance collaborative and effective relationships with partner agencies. DEVELOPMENT & PARTNERSHIPS Providence Public Schools

7 Develop/strengthen our relationships with different stakeholders: colleges and universities; foundations (local, regional and national); business community; chamber of commerce; council; schools; parents; and the general public. Alumni relationships. DEVELOPMENT & PARTNERSHIPS Providence Public Schools

8 Support strategic planning implementation. Brand - build and codify brand awareness. Foster a “Culture of Excellence” (Internal and External). DEVELOPMENT & PARTNERSHIPS Providence Public Schools

9 Align partnerships and grants with the District Strategic Plan, the School Improvement Plan, and the District Technology Plan -review by relevant administrators and SIT members (accordingly) AND include SMART Goals. Constantly assess all partnerships for effectiveness against performance measures Development & Partnerships -Goals Providence Public Schools

10 Grants- competitive, fundable, realistic, achievable. Clearinghouse for all development, giving, partnerships activities, grant programs, reports, and fiscal management. Increase quality & number of communications/PR outputs Development & Partnerships-Goals Providence Public Schools

11 Development & Partnerships Grants Partnerships Special Projects Looking Ahead Grant Making Providence Public Schools

12 PPSD Grant Making Process-Partners Providence Public Schools Pre-Approval Pre-Approval Form Government Grants -60 days Others- 40 days Review Pre-Approval 10 business days Coordinated with appropriate staff, including Finance review Proposal Review & Approval 5 business days Coordinated with appropriate staff, including Finance review Submission & Initial Coordination (if grant is approved) ODP Notify the proper PPSD Departments and ensure internal communication of the award. All grant proposals (awarded or otherwise) are tracked by the Department, so it is important to communicate this information to ODP regardless of funding status Reporting to Funder Grant deliverables and outcomes. Copies of all submitted grant reports to the Office of Development and Partnerships, within 5 business days of submitting reports. For grants submitted by PPSD, ODP will be filling any appropriate reports with the funding entity. Letters of Support MOA/MOU 10 business days 20 business days (City Solicitor Review and approval)

13 PPSD Grant Making Process -PPSD Providence Public Schools Pre-Approval Director/Principal must sign pre-approval form Government 60 days Others 20 days Review Pre-Approval 10 business days Coordinated with appropriate staff, including Finance review Grant Writing Grant writer provides support in determining responsibilities for program design. Grant writer will be the lead for writing, editing, budgeting, data. School /District staff must provide project details (program/project description, cost estimates/timelines. Proposal Review & Approval Coordinated with appropriate staff, including Finance review Draft distributed for review. Submission & Initial Coordination (if grant is approved) ODP will submit all PPSD grants (unless requested and approved otherwise). ODP Notify the proper PPSD Departments and ensure internal communication of the award. All grant proposals (awarded or otherwise) are tracked by the Department, so it is important to communicate this information to ODP regardless of funding status Grant management/R eporting to Funder PPSD’s Grants Management Office must be notified of all approved funding. All award letters, checks, and budgets must be submitted to Development and Partnerships for transmittal to the Grants Management Office. Letters of Support MOA/MOU 10 business days 20 business days (City Solicitor Review and approval)

14 Partnerships and Grant STRATEGIES: DISTRICT Superintendent Driven Informed by Staff SCHOOL Place Based (Inventory, Technical Assistance) SIT Meetings Newsletter DEVELOPMENT & PARTNERSHIPS Providence Public Schools

15 SchoolTypeNeedsPossible Funding SourcesContact Person Asa MesserElementary Technology - blended Learning (smart boards and laptops) and After school program funding for teachersSpark GrantsPrincipal - Denise Missry BaileyElementary Technology & running - Smart boardsSaucony /INGPrincipal - Carolina Creel Carl LauroElementaryMath supplies storageBrown RudnickMath Coach - Margaret Simms D'AbateElementaryLaptop Cart Sabrina Antonelli Esek HopkinsMiddleTechnology: I-Pads for teachers FogartyElementary Technology - Computers, Smartboards, Software - Achieve 3000, Field Trips, Playground, Food Pantry Field Trips - Target (submitted) Principal - Julia Carlson; Angelina Soares (Food pantry) Gilbert StuartMiddleTechnology - I-Pads, Smart BoardsAmerican Honda Foundation Operations Committee Chair - Kathleen Mainor and Karlene Kelly GreeneMiddleChairs for library Sarah Morenon - librarian, Bryan Cerullo JSECHigh SchoolField renovationBaseball tomorrow fund Athletic Director - Steve Nadeau KennedyElementary After school programs and technology tabletsYMCA/Lego Principal - Susan DeAthos, Lori Hall - Math Coach MLKElementarySound System, Theater Monica Paige Mount PleasantHigh SchoolKitchen renovation Principal - Scott Sutherland PCTAHigh SchoolCTE Expansion Luke ReservoirElementaryTechnology Principal - Jeffrey Scanapieco Roger WilliamsMiddle Furniture, Art program, running program, elevator, plumbing, transportation RI Fdtn - Arts in Academics, Saucony Run for Good, Lowes Grant Committee Chair - Kyli Lamar, James Deignan SpazianoElementary Technology - Wireless Connection, Playground, Computers Principal - Zeb Lopes Pleasant ViewElementarySpecial Needs PlaygroundCVS? Stacia Berube, Physical Therapist E-Cubed AcademyHigh School Math/Science project based learning Regina Winkfield ClassicalHigh SchoolSecurity system Jeff Goss Schools Inventory-Snapshot Providence Public Schools

16 Grant Activity 2013 Foundation 78% $795,280 State 15% $150,000 Municipal 4% $45,000 Corporation 2% $16,000 Federal 1% $12,000 Individuals >1% $ 1,200 Total $1M Providence Public Schools

17 Grant Activity 2014 Foundation 39% $161,477 State 57% $241,579 Municipal 4% $ 15,000 Corporation.2% $ 500 Federal - Individuals - Total $419K Providence Public Schools

18 PPSD Grant Activities-2014 Development & Partnerships Providence Public Schools

19 Grant ActivityPartnerships-2014 PartnerFunderTypeGrant FocusAmount/Stat us Ready2Learn Providence USDOE-i3 Development Gov.Mind in the Making $ 3.5M (3 yrs.) Sub-award to PPSD $414,885 Roger Williams University RIDEState Improve T&L in mathematics for elementary school students who are English Language Learners $145K (3 Yrs.) Sub-Award to PPSD $68K Yrs. 1 &2 Allocation is Subject to Performance Principal Residency Network (Center for Leadership & Educational Equity ) Consortium (Central Falls District) USDOE- Turnaround Schools Leader Gov.Support and training to enhance the leadership pipeline in the SIG schools. $1.6M (3 yrs.) May 2014 Providence Public Schools

20 Grant ActivityPartnerships-2014 PartnerFunderTypeGrant FocusAmount/Stat us Family Service of RI USDOE-Office of Innovation Gov.Projects that Establish or Expand Full- Service Community Schools Development Deadline Notice of Intent to Apply: May 21, Transmittal of Applications: June 20, Intergovernmental Review: July 7, The Center for Mediation & Collaboration Rhode Island (CMCRI) CDBG-Municipal Gov School Peer Mediation Project to Reduce the Number of Suspension Development June 2014 Annenberg Institute USDOE- Research Practitioner Partnerships Gov.Research on College & Career Readiness Development Sub-Award to PPSD $41, July and $42, for July 2016–June 2017 July 201 Providence Public Schools

21 Grant ActivityPartnerships-2014 PartnerFunderTypeGrant FocusAmount/Stat us State Department of Human Service USDHS-Office of Refugee Resettlement Gov. Improve academic performance; the number of refugee children that complete high school; the level of English language acquisition among refugees; school attendance rates; parent participation in school activities. Estimated Total Funding: $15,000,000 Expected Number of Awards: 36 Award Ceiling: $1,000,000 Per Budget Period Award Floor: $150,000 Per Budget Period Average Projected Award Amount: $405,000 Per Budget Period Length of Project Periods: 24-month project with two 12-month budget periods Providence Public Schools

22 Development & Partnerships Grants Partnerships Special Events Looking Ahead Providence Public Schools

23 Partnerships Comprehensive Inventory is needed Develop rubric for effective partnerships Assess and evaluate partnerships- corrective actions Data driven decisions Provide support to schools Providence Public Schools

24 Partnerships-Highlights 21 Century Community Learning Initiative YouthBuild Providence Roger Williams University (Adult Education & Community Development at JSEC-Dual) Opportunities Industrialization Center (OIC) Generations Citizens Connect2Compete (Cox Communications) Beat the Streets Providence Providence Public Schools

25 Development & Partnerships Grants Partnerships Special Projects Looking Ahead Providence Public Schools

26 Special Projects Rekindling the Dream Foundation Secured/Managed UP! Development Portfolio $450K AFT & $75K RI Foundation Providence Reads Civic Engagement Arts in Education Policy Athletics for Middle Schools Out of School Time (Vartan, MLK & Kennedy) Play Schools (Playground Projects) Providence Public Schools

27 Special Projects Teacher of the Year Teacher Appreciation Week Principal & AP Recognition Providence Public Schools

28 Development & Partnerships Grants Partnerships Special Projects Looking Ahead Providence Public Schools

29 Looking Ahead Systems that worksEffective Partnerships Strengthen/Diversify Grant Making Successful Students Communication Strategies Effective Giving / Grant Making Culture Performance Based & Evaluation Support for Principals/District Staff Culture of Excellence Providence Public Schools

30 QUESTIONS? Providence Public Schools “Our job is to teach the students we have. Not the ones we would like to have. Not the ones we used to have. Those we have right now. All of them.” Dr. Kevin Maxwell


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