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If the funder specifies a required format or any other guidelines… FOLLOW THEM!!! Otherwise, your proposal is likely to be rejected before it is even.

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Presentation on theme: "If the funder specifies a required format or any other guidelines… FOLLOW THEM!!! Otherwise, your proposal is likely to be rejected before it is even."— Presentation transcript:

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2 If the funder specifies a required format or any other guidelines… FOLLOW THEM!!! Otherwise, your proposal is likely to be rejected before it is even read.

3 Title/Cover Page Abstract Background Information Problem Statement Goals and Objectives Clientele Methods Staff/Administration Available Resources Needed Resources Evaluation Outreach/Dissemination *Often, elements will be combined in sections of proposal. Do not assume that funder will want all elements or will not require more. REVIEW THE RFP!!

4 The title is your reviewer’s first impression of your proposal. A title should be: Clear Concise Have the most important words first Be void of unnecessary words

5 The most important words should be first. Example: Red-headed Grant Officers’ Preference for Shirt Color OR Shirt Color Preference of Red-headed Grant Officers What is the overall purpose of your study? What is the interest of your potential funder? Is your funder a fashion-industry organization or a geneticist?

6 Extraneous words should be eliminated. Strive for a clear, concise title. Example: A Systematic Analysis of the Factors Determining Shirt Color Preference Among Red-headed Grant Officers OR Shirt Color Preference of Red-headed Grant Officers

7 All of the following are true about a project title, except: a. The title is included on the title page.The title is included on the title page. b.The title should be very descriptive. The more words, theThe title should be very descriptive. The more words, the better. c. The most important words should be first.The most important words should be first. d.The title should reflect the overall purpose of theThe title should reflect the overall purpose of the project and appeal to the interests of the funder.

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10 Executive Summary Should be able to stand alone The abstract is often used to route proposals to appropriate reviewer. Reviewers often have dozens of applications and may use the abstract to eliminate proposals.

11 Writing Tips Appeal to both experts and novices. The abstract should be written after the rest of the proposal is completed. Provide a basic overview of the project without extensive details.

12 Elements of an abstract Hypothesis, if applicable Overall Goal Long-term objectives Basic design/methods/activities Why is proposal unique and/or significant? How is the proposal of relevance to the potential funder?

13 Don’t provide the reviewer any reason to suspect: Lack of originality in approach Poor rationale Uncertain outcomes Lack of experience Lack of significance Lack of focus A project too broad to be effectively completed

14 An abstract should include as much information as possible in case the reviewer doesn’t read the rest of the proposal. True False

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17 All of the following are false, except: a.An investigator’s experience is notAn investigator’s experience is not important to a funder. b.Funders are only interested in the project,Funders are only interested in the project, not how it applies to them. c.Funders prefer broad, all-encompassingFunders prefer broad, all-encompassing projects. d.The abstract should be the first part ofThe abstract should be the first part of the proposal written.

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20 Answer three questions: What information is already known? What information is not known? Why is it important to find out?

21 Critical review of literature or previous activity How does your proposal: Expand upon previous work? Eliminate previous mistakes or errors? Improve collaboration between initiatives? Approach the problem in a unique way? * Remember: Your reviewer may have been involved in one of the projects you cite. Don’t be overly critical!

22 Showing the funder that previous projects related to an issue wasted funding will improve a proposals chance of being funded. True False

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25 The problem is the basis for your project. What problem does your project address? How do you know the problem is important? What other stakeholders believe the problem is important? How will addressing the problem benefit the potential funder? Why are you best suited to address the problem? How will your project lead to long-term solutions?

26 I do not need to explain why my project is important. The funder should know I wouldn’t have submitted a proposal unless it addressed their guidelines. True False

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29 Goals: Broad General Intangible Abstract Cannot be validated Objectives: Narrow Precise Tangible Concrete Can be validated

30 A complete proposal will include both. Make sure your goals and objectives overlap with those of the potential funder. Objectives form the basis for tying activities to evaluation. Objectives should be measurable. Objectives should allow clarity in achievement of results.

31 Objectives cannot be validated. True False

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34 Define Stakeholders Have you already involved clientele in proposal development? Does clientele support your project? Do other agencies involved with your clientele support your project? Why is serving your clientele in the best interest of the funder? * Obtain and include Letters of Commitment/Support

35 It is important to obtain the support of your clientele prior to submitting a proposal. True False

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38 Describe how you will achieve your objectives and, ultimately, your goals. Present methods: Clearly Orderly Sequentially

39 Methods should illustrate: Innovative or unique approach to the problem Collaboration to build consensus Value to others after the project is completed Data collection, analysis, and interpretation How difficulties or limitations will be overcome A realistic timetable for completion

40 All of the following apply to the methods section of a proposal, except: a.Methods should be outlined in a sequentialMethods should be outlined in a sequential format. b.If there are collaborators, theirIf there are collaborators, their contributions should be included. c.Do not include limitations. My project hasDo not include limitations. My project has none. d.Value of the project following completionValue of the project following completion should be noted.

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43 Key Personnel Roles in project Name, title, experience, and qualifications Commitment to project Show funder that you have a collaborative, team approach to your project.

44 What can you bring to the table? Collaborators Volunteers Donations Consultants Equipment, materials, and supplies Letters of Support and Commitment

45 What will funder be providing? Salaries Tasks to be completed Facilities Equipment, materials, and supplies Travel Workshops and conferences *Verify that needed resources match funder’s restrictions

46 All of the following are true, except: a.Funders appreciate a collaborative,Funders appreciate a collaborative, team approach to a project team approach to a project. b.Funders prefer to provide all supportFunders prefer to provide all support for a project. They are not interested in contributions from other sources. c.Before requesting funding, you shouldBefore requesting funding, you should always ensure that each item is eligible under the funder’s guidelines. d. Letters of support or commitmentLetters of support or commitment should be included in a proposal should be included in a proposal.

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49 How will you determine whether or not you have achieved your goals? Formative Evaluation: Ongoing during course of project; emphasis on activities. Summative Evaluation: After project is completed; emphasis on objectives.

50 How will you evaluate (surveys, focus groups, interviews, pre/post tests)? Include direct reference to stated objectives. What happens following the project? Show that goals are sustainable. *Lack of an effective evaluation plan is a major factor in rejecting funding proposals.

51 Formative and summative evaluation techniques are both important to your proposal. True False

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54 Funders want to know that their money will have an impact. How will you distribute information derived from your project? Who will benefit from the information distributed? What impact do you expect the information to have on clientele? What do you expect clientele to do with the information? How will you recognize the funder?

55 Funders do not expect to be recognized for their contribution to your project. True False

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58 Offer a realistic, unique approach to a solvable problem. Have a well-designed program. Follow all instructions listed in the RFP! Ensure that you included a mechanism for recognizing the donor or program. Do your research. Make sure your proposal is compatible with the funder’s interests. Provide a well-written, organized proposal. Illustrate the results and benefits that your proposal will provide, both for the clientele and the funder. Provide a vision for long-term sustainability.

59 The funder’s guidelines for a proposal are merely suggestions. I am the expert, and I know how my proposal should be written. I agree I disagree

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61 If the funder specifies a required format or any other guidelines… FOLLOW THEM!!! Otherwise, your proposal is likely to be rejected before it is even read. Maybe you ought to start over. Or, if you know where you went wrong, click to proceed.click to proceed

62 Now, that’s a whole other presentation!!! Sources: “The Art of Grantsmanship”, by Jacob Kraicer “Guide for Writing a Funding Proposal”, Learner Associates


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