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Grant Writing Basics A presentation on the basic elements of grant proposal writing and an overview on how to find information about grant resources.

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Presentation on theme: "Grant Writing Basics A presentation on the basic elements of grant proposal writing and an overview on how to find information about grant resources."— Presentation transcript:


2 Grant Writing Basics A presentation on the basic elements of grant proposal writing and an overview on how to find information about grant resources.

3 Grants Assistance Unit za unit of Office of Government Relations and Public Affairs zprovides technical & grant grooming assistance, etc. zassists applicants in preparing proposal budgets, board reports, etc. zoffers grant writing workshops

4 Other Services Provided: zsearches, monitors, and screens funding opportunities zpublishes Grants Alerts on LAUSDnet, District Communications System, Spotlight, United Teachers, etc. zmaintains a resource library zmails and bundles proposals to funders zothers

5 Grants Assistance Unit 1999-2000 Staff: zErick Mata, Director zMichelle Brenner, Coordinator zJohn Ralles, Specialist zEd Trimis, Specialist zMalinda Sebastian, Financial Aide zRita Alvarado, Admin. Secretary zTeNesha Moseley, Computer Office Oper. zLois Pride, Office Assistant

6 Grants Assistance Unit Info.: z450 North Grand Avenue, Room A-413 Los Angeles, CA 90012 zPhone: (213) 625-6395, -6596, -6597 zHotline: (213) 625-6390 zFax Number: (213) 613-0862

7 Grants Assistance Unit URL : zGrants Assistance Unit Web site address: offices/instruct/grants/

8 GAU’s Recent Accomplishments:  Increased funding through grants, over $80 million  Expanded grants Web site  Increased articulation among district offices and schools and others  More service oriented-approach

9 The Funding Development Process: Needs Assessment Project DevelopmentFunding Source Identification Proposal Writing Program Implementation (if funded) Monitoring and Program Evaluation Sustainability

10 LAUSD’s 1998 Mission Statement: zThe teachers, administrators, and staff of the Los Angeles Unified School District believe in the equal worth and dignity of all students and are committed to educate all students to their maximum potential. x Adopted by the Board of Education in 1998

11 Opening Activity: zWrite what you think your school, department or grade-level’s instructional vision/mission is. zRead your statement to the group. zDiscuss its implications on the District’s mission. zWhat resources exist to help your school carry out this mission? zWhat resources does your school need to realize it?

12 Develop a plan to address an aspect of the school mission… zPlan: z-What z-Who z-Why z-When z-How

13 How can grant funds help? zDiscuss in groups

14 Where do you go from here? zForm grant teams zSearch funding opportunities zDevelop/Continue partnerships zMatch your school priorities with the Superintendent’s Goals and Objectives zMatch district/school goals with funders’ zSubmit proposals zImplement programs

15 Funding Sources: zFederal zState zLocal zFoundations zCorporations zIndividuals, etc.

16 Categories of Giving zPublic: (supported by tax revenues) zPrivate: (philanthropic giving by foundations, corporations, bequests, and individuals)

17 Federal Grants zFunds available nationwide… zIn 1980: approx. $ 40 billion zIn 1995: approx. $ 75 billion

18 Federal Sources: zU. S. Department of Education zU. S. Department of Commerce zEnvironmental Protection Agency zU. S. Dept. of Housing & Urban Develop. zAnnouncements/notices found in the Federal Register, Catalog of Federal Domestic Assistance, Internet, etc.

19 State Sources: zCalifornia Department of Education (CDE) Some Examples of CDE Grant Programs: Academic Volunteer & Mentor Service California Public Schools Library Prot. Digital High School

20 Local Sources: zLos Angeles County Office of Education as administrators of State grant programs zCity of Los Angeles (EX: Proposition K) zLos Angeles Educational Partnership zSchool Districts

21 Foundations: zFoundation Directory- a catalog of nonprofits under IRS code 501c(3) zUsually give $ to nonprofits zLAUSD is tax-exempt but currently DOES NOT have a Section 501c(3) of the IRS Code designation except for its Adult Division

22 Philanthropic Giving: zIn 1995: approx. $ 135 billion zIn 1997: approx. $ 143.5 billion xSource: Giving USA

23 Four Basic Private Sources: zFoundations zCorporations zBequests zIndividuals

24 Private Sources’ Categories of Giving: zReligion zHealth zHuman Services zEducation zHumanities zPublic Benefit zInternational/Environment

25 Solution: zpartnerships with nonprofits with 501c(3) like PTAs, community-based organizations (CBOs) zpartner becomes the fiscal agent while schools still receive the services zCBOs as “conduits”

26 Foundations in the U.S. zover 45,000 foundations in the U.S. zbut majority give modest-to-small $$$ zrequired to give out 5% of assets per year to organizations zrequired to disclose grantees & amounts on IRS tax return (990-PF) zrequire recipients to be tax-exempt under Section 501c(3) of the IRS Code

27 For each Foundation listing, read about the organization’s: zfield(s) of interest zhistory of giving zrange of giving zlimitations zcontact information zothers

28 The Foundation Directory zprovides information on over 7,000 foundations with assets of $2 m or higher, or gives $200,000 or more zpublished annually (over 2,000 pages) zcost: around $ 200 per copy zto order, call 1-800-424-9836 zbut GAU has one; other libraries have it too

29 Nonprofits under Section 501c(3) zeligible to receive grants (operating fdn.) zgive funding sources favorable tax incentives zare “corporations…organized and operated exclusively for religious, charitable, scientific, testing for public safety, literary, or educational purposes” (IRS Code of Reg.) zin 1995, over 575,690 nonprofits

30 Isn’t LAUSD tax-exempt? zyes, but it is not a nonprofit organization under Section 501c(3) of the IRS Code zdonations made to LAUSD are deductible under Section 170/IRS Code zsee Bulletin No. 66 (Sept. 1, 1994)- Business Services Division


32 Corporations: zoften used as a way to pilot new projects zvery selective & specialized zpublic relations for the corporation zcheck first with administration, district staff, etc. before proceeding

33 Individuals, etc.: zphilanthropists zthrough personal connections zthrough fundraisers, boosters, etc. zthrough parents, business/community members, etc.

34 Key terms: zProposal zRequest for Proposal (RFP) zRequest for Application (RFA) znonprofit ztax-exempt zgrant team zfiscal agent

35 Who makes up a grant team? zResearchers/historian/statistician z“Idea” people/stakeholders zWriters/editors zBudget developer zProofreader zApplication coordinator/timekeeper zOthers?

36 Is there a match... zbetween the school need and the funder’s field(s) of interest,and does the proposed program align with the Superintendent’s Objective and Goals? And school/dept/ grade-level mission/vision?

37 Elements of a Proposal zAbstract zProgram Narrative: xNeeds Assessment xGoals/Objectives/Activities xEvaluation zBudget Summary zBudget Narrative zLetters of Support/Other Attachments

38 Regardless of the type of grant... zFocus on your district/school/dept./grade educational mission and vision zAvoid asking for stuff like computers; instead focus on why you need computers to provide a service to your clients: the students zHighlight how your proposed project will help advance your mission/vision

39 Let’s Review! zWhat’s a proposal? zWhy is it important to match school priorities with those of funders’? zWhy is it important to have a grant team? zWhy are partnerships crucial? zHow can you find potential funding sources?

40 Thank you... zFor additional assistance, call the Grants Assistance Unit (GAU) at (213) 625-6395 or zVisit GAU’s Web Site via LAUSDnet: --- click “offices”

41 How can parents, business, and community partners help local schools?  Join school grant teams  Provide human and fiscal resources  Provide advocacy to the project

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