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Effective Oral Presentations

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Presentation on theme: "Effective Oral Presentations"— Presentation transcript:

1 Effective Oral Presentations
Dr. George Marquis Composition and Rhetoric AUC

2 The Golden Rule of Success..

3 The Week Before...Practice, Practice.

4 How Your Audience Judges You..
Knowledge Preparation Appearance

5 Dress to Impress Clothes must not distract from your message. No words or logos on clothes. Keep clothing neutral: black, white, gray, navy, beige, brown (no pink, purple, orange, etc.) If you wear make up, wear only matte. Don’t wear jewelry that moves or makes noise.

6 Dress for Success : (professional appearance)
Photo: George Marquis, 2007

7 Dress for Success (professional appearance)
Photo: George Marquis, 2007

8 Dress for Success (“Get down to work” look)
Photo: George Marquis, 2007

9 Preparing for Any Eventuality

10 Be proactive not reactive
Arrive at least 10 minutes ahead of your presentation. Try to find the person who is setting up the equipment. You can usually find the numbers for media service on the console. ‘Amm Khalid is in charge of Falaki. If you can’t find Khalid, call the main number – 5072.

11 Be proactive not reactive
Determine whether your equipment works by touch or by mouse. If you’re bringing your own laptop , locate power source. Connect laptop with the guest cable and press ctrl+ F4. For sound, find the audio cable , plug it in and test it. There is a volume adjuster on the control panel.

12 Be proactive not reactive
If you design a presentation that has online links requiring a live internet connection, never assume that there will be one. Always find out well ahead of time. If there isn’t one, download what you need in advance.

13 Time to begin?

14 Room Skills

15 Working With A Screen Stand to left of screen and at a 45 degree angle to screen and audience. When you want to emphasize a point, turn to face the audience. Avoid path of light from data show projector. Plan how to change slides. (Two options)

16 Referring to Screen

17 Pointers If your slides are simple you will not need one.
For complex slides, use a laser or conventional pointer. A laser pointer is preferable because it is smaller and therefore doesn’t disturb the audience if you wave it accidentally. Be very careful not to point the laser beam at audience.

18 Example of simple slide (no pointer needed)
Objectives, Goals & Results Community awareness developed Job opportunities created in this field Objectives Goals Results

19 Complex (Use pointer) Collection Transportation Sorting station Recycling Introduction Proposed solution Previous attempts Why ours?

20 Hand Gestures Keep them simple and natural.
Searching for words can cause you to use your hands more. Practice what you want to say to avoid this. Don’t “reach” to the screen with your hands. Use a pointer.

21 Audience Awareness Source:

22 Organizational Skills
Have an agenda It adds a psychological advantage Use signposts First, I’d like to discuss.. Now, my colleague, Ahmed, will introduce..

23 Agenda Problem Solution Statement Objectives, Goals & Results
Methodology Timeline Budget Roles & Responsibilities

24 Organizational Skills (cont.)
Start on time Plan for at least 1 minute per slide Know what and what not to emphasize

25 Delivery Pace yourself and your team
100 words a minute is the most effective rate of delivery

26 Delivery (cont.) Eye Contact
Look at your audience when you are speaking. Pick two or three points in the room and direct your speech at them. Look directly above the eye level of your audience if you are uncomfortable looking directly at people.

27 Language

28 Be prepared No hesitation – have the words you need on hand No fillers

29 Slang

30 Avoid slang and colloquialisms
This is an academic setting, not comedy central. The audience might be amused, but not impressed or persuaded.

31 Source:
Jargon Source:

32 Jargon Expected if your audience is from the same field and specialized If not, you need to adapt your language to their level of comprehension No one is impressed by your ability to talk over their heads

33 Team Skills Maintain good rapport
Refer to your team members as colleagues Hand off to them when you’re finished Refer back to what they said when you’re talking.

34 Slides Follow the 6 x 6 rule: No more than three fonts
Make titles a contrasting color Minimum font size is 24 point Source your information

35 Fonts Use sans serif (Calibri, Arial, Helvetica)

36 Calibri Font In a survey conducted by researchers at Wichita State University, Calibri was the most popular font for , instant messaging and PowerPoint presentations. Source:

37 The Step-back Rule “When you are finished [designing] your presentation, step back about 5-6 feet from your slides on a 17” monitor. If you can read the lines clearly your presentation text is large enough for the audience to read.” Source:

38 Animation Animation in your engineering diagrams is fine.
But to move text, use animation only sparingly. Do not use sound to move signal the beginning or end of a slide. It will make your presentation seem less than serious.

39 Figures (Charts, etc.) Minimize text when using figures
Use text only for labeling

40 A very busy chart

41 Choose the type of visual carefully
The next slide illustrates the greater clarity of the bar charts.

42 Pie Charts vs. Bar Charts

43 Citing Sources There are two types of citation in oral presentations:
Oral Citations See: Slide Citations cite sources for any direct quotations or images appearing on a PowerPoint slide.  Write the information in a small font in a textbox at the bottom of the slide or under the image. 

44 To Cite Photos, Graphs, etc.
In PowerPoint, go to “home.” Then click on “layout” in the “slides” section. There are two options for slides with captions: Content with caption Picture with caption ****** Caution: using these formats sometimes cuts off the top of the picture

45 Picture correctly cited (see below picture in slide)

46 Photo correctly cited.   Source:

47 Citing Sources (cont.) Cite graphics or photos from the Internet, unless they are in the public domain. You can add a bibliography or works cited slide at the end of your presentation, but you still need to cite orally and textually in the presentation. Source:

48 Thank You

49 Credits Clip Art. Slides 2,3,9,13,16,48. MS Office PowerPoint 2007.
Slides 4,5,6. Marquis. G., RHET 321. American University in Cairo, Fall 2007. Slides 18,19. Baghdadi, K., Fahmy, B., Mostafa, N., RHET 321, American University in Cairo, Fall 2007 Slide Retrieved March 2008. Slide Retrieved Feb 2008.

50 Credits Slide 36.
/91/POF.html. Retrieved Feb 2008. Slide Retrieved Jan 2008. Slide 41. Retrieved Mar 2007. Slides 45, 47. Retrieved Feb 2008. Slide index.html. Retrieved Feb

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