4 How Your Audience Judges You.. KnowledgePreparationAppearance
5 Dress to ImpressClothes must not distract from your message. No words or logos on clothes.Keep clothing neutral: black, white, gray, navy, beige, brown (no pink, purple, orange, etc.)If you wear make up, wear only matte.Don’t wear jewelry that moves or makes noise.
6 Dress for Success : (professional appearance) Photo: George Marquis, 2007
7 Dress for Success (professional appearance) Photo: George Marquis, 2007
8 Dress for Success (“Get down to work” look) Photo: George Marquis, 2007
10 Be proactive not reactive Arrive at least 10 minutes ahead of your presentation.Try to find the person who is setting up the equipment.You can usually find the numbers for media service on the console.‘Amm Khalid is in charge of Falaki.If you can’t find Khalid, call the main number – 5072.
11 Be proactive not reactive Determine whether your equipment works by touch or by mouse.If you’re bringing your own laptop , locate power source.Connect laptop with the guest cable and press ctrl+ F4.For sound, find the audio cable , plug it in and test it. There is a volume adjuster on the control panel.
12 Be proactive not reactive If you design a presentation that has online links requiring a live internet connection, never assume that there will be one. Always find out well ahead of time. If there isn’t one, download what you need in advance.
15 Working With A ScreenStand to left of screen and at a 45 degree angle to screen and audience.When you want to emphasize a point, turn to face the audience.Avoid path of light from data show projector.Plan how to change slides. (Two options)
17 Pointers If your slides are simple you will not need one. For complex slides, use a laser or conventional pointer. A laser pointer is preferable because it is smaller and therefore doesn’t disturb the audience if you wave it accidentally.Be very careful not to point the laser beam at audience.
18 Example of simple slide (no pointer needed) Objectives, Goals & ResultsCommunity awareness developedJob opportunities created in this fieldObjectives Goals Results
20 Hand Gestures Keep them simple and natural. Searching for words can cause you to use your hands more. Practice what you want to say to avoid this.Don’t “reach” to the screen with your hands. Use a pointer.
24 Organizational Skills (cont.) Start on timePlan for at least 1 minute per slideKnow what and what not to emphasize
25 Delivery Pace yourself and your team 100 words a minute is the most effective rate of delivery
26 Delivery (cont.) Eye Contact Look at your audience when you are speaking. Pick two or three points in the room and direct your speech at them.Look directly above the eye level of your audience if you are uncomfortable looking directly at people.
32 JargonExpected if your audience is from the same field and specializedIf not, you need to adapt your language to their level of comprehensionNo one is impressed by your ability to talk over their heads
33 Team Skills Maintain good rapport Refer to your team members as colleaguesHand off to them when you’re finishedRefer back to what they said when you’re talking.
34 Slides Follow the 6 x 6 rule: No more than three fonts Make titles a contrasting colorMinimum font size is 24 pointSource your information
35 FontsUse sans serif (Calibri, Arial, Helvetica)
36 Calibri FontIn a survey conducted by researchers at Wichita State University, Calibri was the most popular font for , instant messaging and PowerPoint presentations.Source:
37 The Step-back Rule“When you are finished [designing] your presentation, step back about 5-6 feet from your slides on a 17” monitor. If you can read the lines clearly your presentation text is large enough for the audience to read.”Source:
38 Animation Animation in your engineering diagrams is fine. But to move text, use animation only sparingly.Do not use sound to move signal the beginning or end of a slide. It will make your presentation seem less than serious.
39 Figures (Charts, etc.) Minimize text when using figures Use text only for labeling
43 Citing Sources There are two types of citation in oral presentations: Oral CitationsSee:Slide Citationscite sources for any direct quotations or images appearing on a PowerPoint slide. Write the information in a small font in a textbox at the bottom of the slide or under the image.
44 To Cite Photos, Graphs, etc. In PowerPoint, go to “home.”Then click on “layout” in the “slides” section.There are two options for slides with captions:Content with captionPicture with caption******Caution: using these formats sometimes cuts off the top of the picture
45 Picture correctly cited (see below picture in slide) Source:
47 Citing Sources (cont.)Cite graphics or photos from the Internet, unless they are in the public domain.You can add a bibliography or works cited slide at the end of your presentation, but you still need to cite orally and textually in the presentation.Source:
49 Credits Clip Art. Slides 2,3,9,13,16,48. MS Office PowerPoint 2007. Slides 4,5,6. Marquis. G., RHET 321. American University in Cairo, Fall 2007.Slides 18,19. Baghdadi, K., Fahmy, B., Mostafa, N., RHET 321, American University in Cairo, Fall 2007Slide Retrieved March 2008.Slide Retrieved Feb 2008.
50 Credits Slide 36. http://psychology.wichita.edu/surl/usabilitynews /91/POF.html. Retrieved Feb 2008.Slide Retrieved Jan 2008.Slide 41. Retrieved Mar 2007.Slides 45, 47. Retrieved Feb 2008.Slide 46.www.abcnews.com/sections/us/global106/index.html. Retrieved Feb