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PowerPoint Tips Meg Benningfield, MD Vanderbilt University Alcohol Medical Scholars Program March 11, 2011
Basic Skills © Alcohol Medical Scholars Program 20102
Home tab Layout Font: color, size Spacing Drawing tools Arrange © Alcohol Medical Scholars Program 20103
4 Slide layout
© Alcohol Medical Scholars Program 20105 Font Size 1.Select text Line by line Entire text box 2.Click ↑↓ size or type in number
This is 72 pt This is 60 pt This is 48 pt This is 24 pt This is 18 pt. I use18 pt for AMSP footer and refs only. Rule: Never smaller than 18 pt. Exception: This is 12 pt. © Alcohol Medical Scholars Program 20106
Calibri: Rounded edges less professional? Arial=my favorite Lucida Sans Verdana Georgia Times New Roman Book Antiqua © Alcohol Medical Scholars Program 20107 Which is easiest to read? Font Should Not Distract
Choose 1 (or 2) BE CONSISTENT Note default setting © Alcohol Medical Scholars Program 2010 8
Adding Emphasis Use CAPS, italics, or color Underlining is problematic Cuts off hanging letters Animation is another option © Alcohol Medical Scholars Program 20109
10 Changing Font Color 1.Select text 2.Click color button 3.Choose color Use high contrast for best effect Red on blue hard to read Yellow is better
© Alcohol Medical Scholars Program 201011 Change indent level shifts up or down one level same as tab or shift-tab Spacing: Indentation
Use ruler, tabs to align text Click on ruler to insert tab Drag to change position © Alcohol Medical Scholars Program 201012 Left Margin Indent Tab
© Alcohol Medical Scholars Program 201013 Spacing: filling the slide top to bottom Click line spacing button Choose Line Spacing Options
© Alcohol Medical Scholars Program 201014 Line Spacing Options Spacing Manipulate these numbers to spread text out over slide
© Alcohol Medical Scholars Program 201015 Arrange
© Alcohol Medical Scholars Program 201016 Arrange Order Layers Group Align Select (use shift) Choose option Gridlines
© Alcohol Medical Scholars Program 201017 Gridlines & Drawing Guides
Drawing Tools Options –Text Box –Lines –Arrows –Shapes Complex figure from simple shapes © Alcohol Medical Scholars Program 201018
Add Footer (Insert tab) © Alcohol Medical Scholars Program 201019 Use Slide Master (View tab) if same for all slides
Using Templates (Design tab) Sets up default font, size, color Caution: backgrounds can be distracting Choose one you like and stick with it— makes cutting/pasting slides easier Lofwall template recommended for AMSP (Opioid Dependence During Pregnancy) © Alcohol Medical Scholars Program 201020
Manipulating Pictures © Alcohol Medical Scholars Program 201021
© Alcohol Medical Scholars Program 201022 Cropping pictures 1.Select object (double click) 2.Opens Format tab 3.Click Crop 4.Grab and move black bars at edge of image
© Alcohol Medical Scholars Program 201023 Resizing objects 1.Select object (single click) anchors appear 2.Grab anchor and drag Dragging from corner keeps ratio constant Dragging from one side “squooshes” or pulls image in that direction Anchor
Animation © Alcohol Medical Scholars Program 201024
Animation: 2 basic techniques Animate single slide Modify slides in series © Alcohol Medical Scholars Program 2010 25
Animation © Alcohol Medical Scholars Program 2010 26 Slide transition not recommended
Animation of elements © Alcohol Medical Scholars Program 2010 27 Click Custom Animation
© Alcohol Medical Scholars Program 201028
Example 1: Animation of Single Slide Text on left changes color Elements in cartoon appear © Alcohol Medical Scholars Program 201029
30 How Neurons Communicate Neurotransmitters are: 1.Synthesized in cytoplasm 2.Released from vesicles 3.Bound to post-synaptic receptors 4.Recycled by transporters 5.Broken down by enzymes 6.Bound to pre-synaptic receptors 1 2 4 3 5 6 © Alcohol Medical Scholars Program 2010
How To Highlight element to animate (can use shift to select >1 element) Choose effect –Entrance: Appear –Emphasis: Color Select start option –On click –With previous © Alcohol Medical Scholars Program 201031
Example 2: Animation of Slides in Series Text in title changes Elements in cartoon appear Effect is same as single slide, easier for building complex cartoons Be careful — only change one thing Remember: will inflate total slide # © Alcohol Medical Scholars Program 201032
33 5-HTT 5-HT MDMA 5-HTR 33© Alcohol Medical Scholars Program 2010 Effect of MDMA on the Synapse
34 Effect of MDMA on the Synapse 1. MDMA enters presynaptic cell 5-HTT 5-HT MDMA 5-HTR © Alcohol Medical Scholars Program 2010
35 Effect of MDMA on the Synapse 2. Vesicle breakdown 5-HTT 5-HT MDMA 5-HTR © Alcohol Medical Scholars Program 2010
36 Effect of MDMA on the Synapse 3. Reversal of 5-HT transporter 5-HTT 5-HT MDMA 5-HTR 5-HTT 5-HT MDMA 5-HTR © Alcohol Medical Scholars Program 2010
General Rules Fill the entire space on the slide Use largest font possible Make images as large as possible Do not include –Figures, tables from manuscripts –References (unless copied image) –Extra stuff Simpler = better © Alcohol Medical Scholars Program 201037
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