6 Scenario Synopsis [Insert brief summary of the exercise scenario]
7 Key Strengths & Accomplishments [Insert the key strengths from the exercise]
8 Key Areas for Improvement [Insert the key areas for improvement from the exercise]
9 AAR Review & Approval Report Section Section 3: Analysis of Capabilities Section 4: Conclusion Appendix A: Improvement Plan Appendix B: Lessons Learned (Optional) Appendix C: Participant Feedback (Optional) Appendix D: Exercise Events Summary Table (Optional) Appendix E: Performance Ratings (Optional) Appendix F: Acronyms [Review the exercise AAR with participants and solicit feedback on its content]
10 Report Approval Process Decision by consensus Unresolved issues (e.g. consensus not attained) –Consider compromises –Refer to Exercise Directors –Exercise Directors consult with applicable agency head
11 Improvement Plan Development Divide into groups Select a group leader and recorder Discuss each lesson learned Turn recommendations to actions Provide actions to facilitator Reconvene to brief actions to entire group
12 Writing Improvement Actions Determine action needed to fix the problem Choices: –No further action; already fixed –No further action; not worth fixing –Accept recommendation as is –Choose new action—if so, write it
13 Writing Improvement Actions Action generally include plans, policies & procedures, training, equipment & facilities, outreach and inter-agency coordination, exercises All follow-up actions must have: –What must be done (an action e.g., a verb) –Who will do it (agency and POC) –When it will be done (specify reasonable date)
14 Sample Improvement Actions Template Use these templates as suggestions for refining recommendations. You need not match the wording exactly. (Who) will prepare/revise _____ plan to (correct what?) by (when). (Who) will prepare/revise _____ policy or procedure to (correct what?) (when). (Who) will conduct training for (group) in (what?) so that _____ by (when). (Who) will obtain/repair ____ equipment/facilities so as to ____ by (when). (Who) will conduct _____study/analysis to (action required) so as to ____. (Who) will convene a working group of ____(people/agencies)____ to (action required) so as to correct (what).
15 Improvement Plan Matrix Capability Observatio n Title Recommendation Corrective Action Description Capabilit y Element Primary Responsib le Agency Agenc y POC Start Date Completio n Date [Capability 1: Capability Name] 1. Observation 1 1.1 Insert Recommendation 1 1.1.1 Insert Corrective Action 1 PlanningState X EMA EMA Directo r Dec 1, 2006 Sep 1, 2007 1.1.2 Insert Corrective Action 2 PlanningState X EMS System EMS Syste m Directo r Dec 1, 2006 Feb 1, 2007 1.2 Insert Recommendation 2 1.2.1 Insert Corrective Action 1 TrainingState X EMA EMA Directo r Dec 1, 2006 Jan 1, 2007 1.2.2 Insert Corrective Action 2 Systems/ Equipme nt State X EMA EMA Directo r Dec 1, 2006 Mar 15, 2007 2. Observation 2 2.1 Insert Recommendation 1 2.1.1 Insert Corrective Action 1 PlanningState X EMS System EMS Syste m Directo r Dec 1, 2006 Jan 15, 2007 2.1.2 Insert Corrective Action 2 Systems/ Equipme nt State X EMA EMA Directo r Dec 1, 2006 Jan 1, 2007
16 Action Brief Please indicate: Which items require no further action Recommendations with no change to actions Changed or new actions and why Facilitator will record revised actions.