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Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Associate Professor Lynne Roberts Getting the Most from.

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Presentation on theme: "Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Associate Professor Lynne Roberts Getting the Most from."— Presentation transcript:

1 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Associate Professor Lynne Roberts Getting the Most from Your Supervisor National Teaching Fellow Supervision

2 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Overview  Introductions and ground rules  ‘Good’ supervisory experiences (activity)  Supervision as negotiated practice  ‘Poor’ supervisory experiences (activity)  Dealing with supervisory issues  Developing and practicing your own strategies (activity)  Summary and evaluation

3 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Who Am I?  PhD Supervisor  Honours Supervisor  Undergraduate Dissertation Supervisor

4 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Who Am I?  OLT National Teaching Fellow Identify, Develop and Disseminate Best Practice In Supporting Honours And Coursework Dissertation Supervision

5 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Who Are You? I am currently enrolled at: A.Curtin B.ECU C.Murdoch D.Notre Dame E.UWA F.Other

6 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Who Are You? I am currently enrolled in: A.Masters by research program B.PhD C.Other postgraduate course D.None of the above!

7 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Who Are You? Year of study in current program: A.1 st year B.2 nd year C.3 rd year D.4 th year E.5 th year (or more…)

8 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Who Are You? Your broad disciplinary area? A.Science & Engineering B.Humanities C.Social Sciences D.Health Sciences E.Business

9 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Rules of Engagement Source: http://seo-advisors.com/online-reputation-management-what-it-is/

10 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Source: http://www.phoenixisstrategic.com/pr-protects-reputations/

11 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Your Supervisor: Student relationship most closely resembles A.Master: Slave B.Mentor: Mentee C.Teacher: Student D.Parent: Child E.Colleagues

12 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Is this style of supervisory relationship working for you? A.Definitely not B.Sometimes C.Definitely yes

13 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J ‘GOOD’ SUPERVISORY EXPERIENCES Activity One:

14 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J ‘Good’ Supervisory Experiences: Individual Activity 1. Jot down notes about a time when, from your perspective, supervision has gone well  What happened? (2 mins) 2. What did your supervisor do that contributed to this? (2 mins) 3. What did you do that contributed to this? (2 mins)

15 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Were you able to identify a good supervisory experience? A.Yes B.No C.Not sure

16 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Were you able to identify how your supervisor contributed to this? A.Yes B.No C.Not sure

17 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Were you able to identify how you contributed to this? A.Yes B.No C.Unsure

18 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Good Supervisory Experiences: Table Activity  List supervisors contributions on one half of the paper  List students contributions on the other half  Asterisk those contributions identified by more than one person

19 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Good Supervisory Experiences: Supervisor’s Contribution*  Listening enthusiastically  Focused and organised  Honest feedback – being blunt  Transform ideas to academic words  Drawing on supervisory network and experts  Asking for feedback  Emotional intelligence – feeling valued  Synergy of discussion  Setting realistic expectations  Availability  Constructive feedback  Accessibility  Encouragement *This slide consists of ideas presented by workshop participants

20 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Good Supervisory Experiences: Supervisor’s Contribution* *WORDLE developed from workshop participants’ ideas noted on butchers paper

21 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Good Supervisory Experiences: Student’s Contribution*  Showing passion for research  Asking the right questions??? (what are they?)  Finding a niche for research  Not personalising the feedback of supervisors  Being proactive  Active patience – keep going  Being open  Being prepared  Committed and focused on research  Adaptability  Resilience  Initiative  Listening  Taking on supervisors comments – even if negative *This slide consists of ideas presented by workshop participants

22 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Good Supervisory Experiences: Student’s Contribution* *WORDLE developed from workshop participants’ ideas noted on butchers paper

23 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Supervisor Relationship Shared passion for topic Clear expectations Open communication ‘Good’ Supervision Meetings Relaxed space Concerns listed to Guidance and support Synergy Meeting Outcomes Remotivated students Focus and clarity Agreed course of action Reduced stress Preparation Ownership Management Available Approachable Supportive Good Supervision: Student Perspectives

24 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Perspectives Supervisor Contribution  Approachable  Available  Supportive  Interest in student as person  Sensitive to student’s emotions she’s just really helpful and I always feel like I can go to her for help and I never feel like I’m a burden … and she’s always so welcoming and helpful and there and available there is an element of knowing that you can access a bit of emotional support as well, not therapy, but just having that understanding and someone who’s sort of compassionate and flexible and understanding She takes interest in my life outside of uni, so she’s like, “How are you going?” And whatever, and she’s always like, “If you have any other problems?” … I know that if anything comes up, that door is open, that I can communicate with her about that stuff

25 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Perspectives Student Contribution  Coming prepared  Taking ownership of project  ‘Managing’ supervision process I had everything planned, had questions and they all got answered and addressed in the session, so that was good because I could progress as I wanted to and most of those questions were addressed where needed I can truly say that my research, this current project, is my own. [Supervisor] offers guidance but it’s done so cleverly that it’s all coming from me I have like set questions that I need answered and I go in there and I go, “This is what I wanna know and I wanna know it now,” and that’s when I probably get the best information when I take charge of the structure

26 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Perspectives Student Supervisor Relationship  Shared passion for topic  Clear expectations  Open communication Asking questions Discussing problems She’s so passionate about this area and so that makes it interesting and sort of fun to work alongside her in everything was very organised and they knew exactly what we should be doing and we were told what we should be doing I was confused about a few things and that was sorted out, talked through. And we discussed what approach I might be able to take

27 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Perspectives ‘Good’ Supervision Meetings  Relaxed space  Concerns listened to  Support Guidance Reassurance  Synergy I’m like this new fresh lamb and these are my shepherds. They’re helping me along like, “Here’s the best grass over here.” Without telling me what to do …she says, “Hang on. You need to stop for a second. Think about what you’re doing. Think about this, this and this; you’re on the right track,” you know, “Just stay on the path you’re on,” and it sort of allowed me to come back and continue it was all of us thinking together and working as a team. It wasn’t just coming and saying, ‘Oh here’s my idea.’ ‘Oh yeah that’s good okay’ It’s like a very relaxed space and I think when you feel relaxed, I can be myself within the boundaries of the teacher- student – and I think that really helps ‘cause I know if I get stressed, my brain, cognitively, just shuts down

28 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Perspectives Meeting Outcomes  Remotivated student  Focus and clarity  Agreed course of action  Reduced stress I was just lacking in motivation and I didn't have anything to say about the dissertation but then when I left, I was like, “Oh, I actually do have my head around this,” because she brought it out of me with our discussion and she was just asking questions and I’d found myself saying all these things we’d resolve that particular issue or it was in the process of being resolved, and I came out feeling a lot more relaxed and less stressed about the project when we had meetings together, we would come out and say, “Oh, gee, I feel great. I feel so relieved we’ve had this meeting.”

29 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Does this model fit for your level of program? What is your opinion? A.Strongly Agree B.Agree C.Somewhat Agree D.Neutral E.Somewhat Disagree F.Disagree G.Strongly Disagree

30 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Supervisor Relationship Shared passion for topic Clear expectations Positive relationship/group dynamic ‘Good’ Supervision Meetings Guidance Clarification Positive feedback Meeting Outcomes Personal growth Skill development Student satisfaction Interest Ownership Supportive Provide structure Research knowledge Good Supervision: Supervisor Perspectives

31 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Supervisor Contribution  Providing structure  Supportive  Ability to explain  Research knowledge Supervisor Perspectives being able to connect with the person on a personal level as well as a professional level making it seem relatively straight forward … They were sort of seeing it as this big year long haul, and trying to break it down to show that it was doable, and this is how we were going to do it talking about their variables in real terms, instead of scientific terms, so this is what it is all about, this is what we know about it, this is what we can do it’s really your experience in terms of what can be done in the time that you’ve got

32 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Supervisor Perspectives Student Contribution  Interest in topic  Student ownership of project it was their first choice topic and I think that that is always an advantage. So I think they were just naturally interested in the area the supervision I like is when the students are able to steer it

33 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Supervisor Relationship  Shared passion for topic  Clear expectations  Positive relationship/ group dynamic Supervisor Perspectives I think that that interpersonal process facilitates the teaching process, but unless you have that supportive interpersonal relationship between the student and the supervisor, if that’s not there, then I don’t think that the end result is as good it’s all a matter of getting those [expectations] sorted between the two people at the beginning and sitting down [cosupervisor] and I were a bit of more upbeat because it’s like, “Hey, look. It’s [type of project]; this is our thing.” And the group feeds off of that, and it’s also because they are upbeat so this is a really nice atmosphere

34 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J ‘Good’ Supervision Meetings  Discussion  Guidance  Clarification  Positive feedback Supervisor Perspectives look to facilitate what the students are and accommodate their interests and try and guide them without sort of taking over or dictating what it is that they should do We give them like, “Hey. You guys are doing really well. You should be proud of yourself. You’re getting this blah blah blah.” And they were like, “Oh, yeah.” clarification in terms of goals and stuff like that...[to] “yank them [students] out of that swamp or quagmire of uncertainty

35 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Meeting Outcomes  Personal growth  Skill development  Student satisfaction Supervisor Perspectives when I see the research group and they’re all, “Oh yes. This is so much fun! I totally get it.” And see them change They’re saying that all they want to do is they just want to do their project, and they’ve got all this coursework but they just want to do their project I’m just satisfied when the student seems satisfied or I feel like I’ve been helpful or been able to guide students and they seem to have moved forward … it’s when I feel like I’ve been competent in the sense of not necessarily giving answers but in providing instruction that helps the students move along and acquire skills themselves

36 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Student Supervisor Relationship Open communication Shared passion for topic Clear expectations Positive relationship/group dynamic ‘Good’ Supervision Meetings Relaxed space Concerns listed to Guidance and support Synergy Clarification Positive feedback Meeting Outcomes Remotivated student Focus and clarity Agreed course of action Reduced stress Personal growth Skill development Student satisfaction Preparation Management Ownership Interest Available Approachable Supportive Provide structure Research knowledge Good Supervision: Supervisor & Student Perspectives

37 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Supervision as Negotiated Practice University/Faculty/School Guidelines Negotiated Practice

38 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Some Advice from Supervisors on Getting the Most from Supervision http://www.youtube.com/watch?v=po_UlRlLu0A

39 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J ‘POOR’ SUPERVISORY EXPERIENCES Activity Two

40 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J ‘Poor’ Supervisory Experiences: Individual Activity 1. Jot down notes about a time when, from your perspective, supervision has NOT gone well  What happened? (2 mins) 2. What did your supervisor do that contributed to this? (2 mins) 3. What did you do that contributed to this? (2 mins)

41 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Were you able to identify a poor supervisory experience? A.Yes B.No C.Not sure

42 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Were you able to identify how your supervisor contributed to this? A.Yes B.No C.Not sure

43 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Were you able to identify how you contributed to this? A.Yes B.No C.Unsure

44 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Poor Supervisory Experiences: Table Activity  List supervisors’ contributions on one half of the paper  List students’ contributions on the other half  Asterisk those contributions identified by more than one person

45 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Poor Supervisory Experiences: Supervisor’s Contribution  Disinterested in student  Too busy to be approached  No response to emails  Too many ideas and then say its your project  2 or more supervisors – miscommunication or contradictory advice (supervisors fighting)/ lack of communication  Academic workload  Delayed meetings  Authorship disagreements  Unprofessional – cancelled appointments/ inappropriate relationships/ agitation and anger/ boozers  Ignorant of topic/ everything???  Intimidating  Power imbalance  Self interest to benefit them/not you  Not getting feedback  Not caring about personal circumstances  Inexperience *This slide consists of ideas presented by workshop participants

46 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Poor Supervisory Experiences: Supervisor’s Contribution *WORDLE developed from workshop participants’ ideas noted on butchers paper

47 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Poor Supervisory Experiences: Student’s Contribution  Lack of commitment  Incompatibility – style  Facebook  Trying to satisfy everybody  Giving too many excuses  Too dependent or too independent  Lack of initial skills  Poor communication  Not doing what your supposed to  Lack of confidence in raising issues – in person  Trying to outsmart supervisors *This slide consists of ideas presented by workshop participants

48 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Poor Supervisory Experiences: Student’s Contribution *WORDLE developed from workshop participants’ ideas noted on butchers paper

49 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J CHANGING SUPERVISORY PRACTICE

50 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Commit to Having a Discussion: When  Annual review (Curtin students- this is now!)  Next supervision meeting  Arrange a joint meeting with supervisory team

51 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Commit to Having a Discussion: How to Broach the Topic  “I went to InSPiRe last week and have been reflecting on my PhD progress and the way I work best …”  “I’ve been struggling with X and would like to discuss with you some strategies...”  “Completing the annual review form, I realised that ….”

52 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Having the Discussion…  Assertive communication: variations of the DESC model  DESCRIBE: describe the situation  EXPRESS: express how this makes you feel  SPECIFY: what you would like  CONSEQUENCES: consequences if this doesn’t happen

53 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Example: Supervisors Arguing  DESCRIBE: “When you two disagree I go back to my desk confused about what to do next”  EXPRESS: “When I am confused I get stressed I find it difficult to write anything”  EMPATHISE: “I realise you both have strong views and want to give me your best advice”  CONSEQUENCES: “But if I stay this stressed and confused I am going to get behind in my work”  SPECIFY: “It would be very helpful if you could agree in advance on the options which are possible and then explain their advantages and disadvantages in a way that helps us all make a collective decision on what to do” Source: Adapted from http://thesiswhisperer.com/2014/01/29/mum-and-dad-are-fighting-what-should-i-do/http://thesiswhisperer.com/2014/01/29/mum-and-dad-are-fighting-what-should-i-do/

54 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Issue 1: Non-availability of Supervisor(s) Symptoms  Infrequent meetings  Supervisor not responding to emails or phone calls Possible contributing factors  Supervisor travelling  Supervisor workload  Power imbalance  Student reluctant to instigate meetings

55 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J An issue I have faced is the general non- availability of my supervisors A.True B.False

56 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J I have resolved the problem of supervisor non-availability A.True B.False

57 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Issue 1: Non availability of supervisors (In)frequency of Meetings  Preparation Find out allocation of supervision time recommended for your university Decide what frequency of meeting is appropriate for the stage of your project Consider alternatives to meeting face-to-face  Action Suggest regular meeting times and schedule in calendar for next 6 months

58 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Issue 1: Suggested Meeting Frequency Stage of PhDRecommended Meeting Frequency Newly enrolledWeekly or fortnightly Exploring literatureFortnightly to monthly Exploring methodologyFortnightly Data collectionMonthly Data analysisFortnightly to monthly Writing upWeekly to monthly Source: Supervision of Higher Degree by Research Students: Supervisor Resource Book, adapted from p. 36 http://www.olt.gov.au/system/files/resources/ID11_2091_Blass_resource_ebook_2013.pdf http://www.olt.gov.au/system/files/resources/ID11_2091_Blass_resource_ebook_2013.pdf

59 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Issue 1: One Student’s Experience I actually wrote an email saying, you know, we’re supposed to have this amount of time every week. We deserve this amount of time. We need to figure out some kind of – And so then after I sent that out, you know, right away they made sure that there was enough time. And I tried really hard not to come across as mean when I wrote the email but it was definitely very effective. And even at the next meeting he was like, “Oh I don’t want you to think I don’t have time for you. I have time for you.” And I said, “No that’s okay. I’m not complaining. I’m just saying we need to find a common ground because I’m not – I don’t feel like I’m getting the supervision I’m supposed to have.” Evidence of preparation Use of ‘I’ statements Assertive, not aggressive

60 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J

61 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Issue 2: Not Enough Feedback Symptoms  Drafts returned with ticks or limited comments  Long waits for feedback  Feedback not specific enough  Feedback not understandable Possible contributing factors  Supervisor unclear on type of feedback student is seeking  Supervisor workload

62 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J

63 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Issue 2: Non Enough Feedback  Preparation Determine the specific types of feedback you are seeking  Action Attach a note to draft specifying the type of feedback you are seeking Renegotiate expectancies surrounding times for turn around of drafts Request meeting following return of draft for further discussion …they’d ask, “Is that paragraph good?” And I’m like, “What do you mean with ‘good’?” And something, a question like, “Did I address this well,” or “Did I refer it to the literature in the right way or made the connection between something?” That would be a good question but not just “Is this good?” or something like that.

64 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Important to discuss expectations of each other when commencing Masters/PhD BUT expectations change over time and may need to be renegotiated periodically

65 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J DEVELOPING PERSONAL STRATEGIES Activity Three

66 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Developing Strategies Individual Activity  1. Select issue  Write down one thing about your supervisory relationship you would like to change  2. Preparation Write list of things you might need to do in preparation  3. Action Develop an action plan Prepare a script using DESC DESCRIBE: describe the situation EXPRESS: express how this makes you feel SPECIFY: what you would like to happen CONSEQUENCES: consequences if this doesn’t happen

67 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Developing Strategies Paired Activity  Select a partner  One person: supervisor; one person: student  Student practices DESC script on supervisor  Supervisor listens, then provides feedback  Swap roles

68 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Some Take Home Thoughts  Supervision is a negotiated practice  Know your entitlements  Ask assertively for what you need to succeed  Take an active role in managing the supervisory relationship  Prepare for supervision meetings to maximise effectiveness  Reassess expectations with your supervisor periodically

69 Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Website: http://www.dissertationsupervision.org/


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