Presentation on theme: "DODAAC’s linked to CAGE Army's DODAAC assignment process"— Presentation transcript:
1 DODAAC’s linked to CAGE Army's DODAAC assignment process Presented by: Tara Bigelow October 25, 2012
2 SummaryHow the Commercial and Government Entity (CAGE) code office directly helps the warfighter by issuing a CAGE code for the purpose of obtaining a Department of Defense Activity Address Code (DODAAC)
3 What is a DODAAC? Department of Defense Activity Address Code (DODAAC) It is a six position code that uniquely identifies a unit, activity or organization that has the authority to requisition and/or receive materialThese codes are important for Defense Department financial, contracting, and auditing records.
4 DODAAC Series for Army Contractor Assignment The Different Series are:Army is responsible for the W, C, and A series DODAACs. (W does not apply to CAGE code)Air Force is responsible for the E, F and JCoast Guard is responsible for the Z seriesDefense Logistics Agency (DLA) is responsible for S, U, and HGeneral Service Administration (GSA) is responsible for G and 0-9Marines are responsible for M and LNavy is responsible for Q, N, V, and RContractors are assigned DoDAACs if they have a contract with DoD to get DoDmaterial or provide services such as maintenance/repair that require ashipping address.
5 Initial Coordination for Army DODAAC’s COMMERCIAL ACTIVITYMAJOR ARMY COMMAND(MACOM)Responsible for registering company with System for Award Management (SAM) database or filling out a DD2051 form to obtain a valid Commercial and Government Entity (CAGE) code. Vendor is responsible for keeping CAGE data updated.The CAGE address applicable to the contractor for whose contract the DODAAC is being requested must match the shipping address in the DODAAC request.Contracting Officer’s Representative (COR) determines and identifies requirement for a Contractor DODAAC.Receives location CAGE from Contractor.Provides Army Network Station (ANS) with:-Contract number-Contract effective date-Contract expiration date-Valid CAGE code-Major Army Command (MACOM) Contracting Officers Representative (COR)-Army Network Stations (ANSs) basically equate to DODAAC Coordinators (and RIC Coordinators).
6 Contractor for DODAAC: Army Network Station (ANS) Coordinator What they do: Review submitted new or change requests from the Contracting Officer’s Representative (COR) to ensure all necessary information is provided including: Contract Number, Contract Expiration Date, Fiscal Station Number (FSN), etc. Ensures submission of Valid Cage Code/Sub Cage Code by cross referencing with SAM/BINCS. Finalizes Contractor DoDAAC request and submits further for approval.
7 Contractor DODAAC Maintenance Menu Create New Contractor DODAACChange Contractor DODAACExtend Contractor DODAACReinstate Contractor DODAACInactivate (Delete) Contractor DODAAC
8 Create New Contractor DODAAC Required Elements Include:Contract numberContract expiration dateValid CAGE code registered in SAM (System for Award Management)SUBCAGE (if applicable)FSNValidation Rules: Contract Number must be 13 or 17 characters. If the ninth position is a “D” or a “G”, then the four digit delivery order number is required.The CAGE code auto-populates the TAC1 address.The SUBCAGE code auto-populates the TAC2 address.The FSN auto-populates the TAC3 billing information.
9 Apart of Series CMailing/Prime Contractor CAGESub-CAGE Shipping or if Prime has separate shippingAlways billing
10 In Conclusion What to take away: The Commercial and Government Entity (CAGE) code office issues and ultimately maintains the CAGE codes for the DODAAC’s.The CAGE code holds the information of the physical location, Legal Business Name, TIN, etc. of the DODAACWhat to take away:We (CAGE) help the warfighter receive a variety of supplies and parts to a certain receiving dock/location (DODAAC), by issuing the CAGE to the vender to create the contract so they can then set-up the DODAAC. As presented earlier the data we enter or approve, is cross referenced in Business Identification Number Cross-Reference System (BINCS) so it is very important we continue to ensure data quality.Automatic Identification Technology (AIT)Logistics Pipe-line
11 LOGSA-Logistics Support Activity LOGSA-Logistics Supporting Activity