Maintain support of student events, community events & outreach Relocate events to higher utilized buildings in same geographic location Accommodate room type, size, technology, access to parking, etc. Right size event size/needs to facility 6 Weekend Event Consolidation Guidelines
Event Scheduling - Multiple Data Sources 7 Building HoursCard Access HRsHVAC ScheduleRuntimeEvents DateTimeRoom #Description Mon - Thu8:00 AM10:30 PMMon-Thurs 0730-2230HVAC 1Mon-Fri7:00 AM5:30 PM1/18/200915:00 PM11:59 PMHE 300SL - Phi Sigma Pi National Honor Fraternity Fri8:00 AM 7:30 PMFriday 0730-1930HVAC 2Mon-Fri7:00 AM5:30 PM1/29/200956:30 PM8:30 PMHE 300ASID meeting Sat9:30 AM 5:30 PMClosed S&SHVAC 3Mon-Fri7:00 AM5:30 PM2/8/2009111:30 AM3:00 PMHE 300SL - Phi Sigma Pi Sun11:30 AM10:00 PMHVAC 4 (Room 302)Mon-Fri7:30 AM5:00 PM3/17/200935:00 PM8:30 PMHE 106Technology Workshop 3/18/200946:00 PM8:30 PMHE 300OCAT Training 3/18/200948:30 PM10:00 PMHE 300SL - MSU Dance Marathon 3/19/200956:30 PM9:00 PMHE 300Day at State Host Event 3/21/200978:00 AM12:00 PMHE 300Landscape Architecture Study Abroad meeting 3/29/2009112:00 PM4:50 PMHE 300SL - Student Apparel Design Assoc 4/5/200919:00 AM4:00 PMHE 300SL - Student Apparel Design Assoc 4/7/200936:00 PM10:30 PMHE 300SL - United Brody Black Caucus 4/8/200946:30 PM9:00 PMHE 300SL - ECO 4/15/200946:00 PM8:30 PMHE 300Training and Development session 4/18/200976:00 PM10:00 PMHE 300SL - Phi Sigma Pi National Honor Fraternity 4/28/200937:00 PM9:00 PMHE 300Evening College - Beaumont Tower Bells 5/4/200928:00 PM10:00 PMHE 300FCE 321-1 Exam Custodial Police Dept. Central Control Registrar’s Scheduling Office
Additional Run Time Requests Policy Tier 1 – Physical Plant Central Control Approval –Single time requests for four or fewer additional hours on a single system Tier II – Physical Plant Supervisor Approval/Appeal –Temporary requests for 16 or fewer additional hours, including elevated Tier 1 requests Tier III – Physical Plant Service Manager Approval/Appeal –Temporary requests that may be in effect for extended periods lasting less than 15 weeks, including elevated Tier II requests and appeals. An energy estimate will be performed. Tier IV – Assistant Vice President for Physical Plant Approval/Appeal –Requests for permanent changes, including elevated Tier III requests and approvals. An energy estimate is performed. Additional utility funding may be required. Final Appeal – Vice President for Finance & Operations and/or the Provost 8
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