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S1 Certification Course

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Presentation on theme: "S1 Certification Course"— Presentation transcript:

1 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course SGT DELEON, J.

2 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Day 3 Briefs

3 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course ACAP

4 Army Career and Alumni Program (ACAP)
Installation Management Agency, Copeland Soldier Service Center Army Career and Alumni Program (ACAP) What is ACAP? Who is eligible to use ACAP? When can Soldiers start ACAP? How do they start? What services does ACAP offer? Why should we send Soldiers to ACAP? ·  

5 Installation Management Agency, Copeland Soldier Service Center
What is ACAP? DoD Program--Public Law (Title 10 U.S.C ) Benefits, transition planning, job assistance training Team: Army, RCI, DOL (TWC), VA Fort Hood is Army’s largest ACAP Center

6 Installation Management Agency, Copeland Soldier Service Center
Who is eligible? Separating and Retiring SM, all ranks, RIF’d DAC and their family members Separation for any reason--including chapters, courts-martial, medical separations Demob RC over 180 consecutive days on AD

7 Installation Management Agency, Copeland Soldier Service Center
When can Soldiers start using ACAP? Separating (ETS, Chapter, Medical, etc.) One year before separation Six months after (any military installation) Includes family members Retiring: Two years before Retirement For life

8 Installation Management Agency, Copeland Soldier Service Center
Preseparation Briefing (Required by law): 120 days OR MORE before separation 75% Timeliness - No alibis STOP LOSS must attend PRIOR TO DEPLOYMENT UP MILPER MSG Pre-separation Counseling Checklist (DD Form 2648) Required for all other ACAP services Required to separate and clear installation Becomes part of permanent record

9 Installation Management Agency, Copeland Soldier Service Center
What is the best way to manage the Program? S1 12-Month Loss Roster— SSG and below ETSing (not retiring) Transition Orientation (Fort Hood Requirement) 1st and 3rd Tues of month at Palmer Theater Appointment given for Preseparation Briefing Others (officers, Sr. NCOs, retiring, chapters) Call 288-ACAP for Preseparation Briefing Walk in

10 Installation Management Agency, Copeland Soldier Service Center
What job assistance services are available? Goal Setting/Self Assessment Counseling – Transition Planning Transition Assistance Workshop Career Change, Dress for Success, Salary Negotiation, Portfolio, VA Resume/Cover Letters Special Topic Seminars (Resumix, Troops to Teachers, Business, Short Timers …)

11 Installation Management Agency, Copeland Soldier Service Center
Interviewing (automated, video, practice) Computer Lab Resume, cover letter templates Internet job search/Job Applications One-on-one assistance Employer Visits Library/Bulletin Board Job Fairs ACAP Home Page

12 Installation Management Agency, Copeland Soldier Service Center
Why should leaders send Soldiers to ACAP? Take care of soldiers/families Save $millions UCX 1998 study: ACAP = +$7,600/year De-facto Recruiters Retention—12% last year (further training and experience—benefits)

13 Installation Management Agency, Copeland Soldier Service Center
Appointment Slips (sign in and out) upon request AKO Password for ACAP and Transition Center Bring a disk to save work (resumés, cover letters, etc.) Find more information: The Sentinel, KDH, FH Herald, Phantom Distro Monthly Memo to Cdr’s, ACAP web page ACAP Public folder

14 Installation Management Agency, Copeland Soldier Service Center
ACAP CENTER Copeland Soldiers Service Center, Bldg 18010 Hours: Mon - Thu Fri Reception Desk opens 0730 daily for processing Open Training Holidays and Lunchtime 288-ACAP or 288-JOBS “Your Local ACAP”

15 Army Career and Alumni Program (ACAP)
Installation Management Agency, Copeland Soldier Service Center Army Career and Alumni Program (ACAP) ACAP Center Copeland Soldier Service Center, Bldg 18010 Hood Road and Battalion Avenue Phone: 288-ACAP or 288-JOBS Linda Christ Transition Services Manager

16 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Records Management

17 DOIM RECORDS MANAGEMENT
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT AREAS OF INTEREST Command readiness inspections Files management Freedom of information/privacy acts (foia/pa) Office copiers Forms management

18 COMMAND READINESS INSPECTION
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT COMMAND READINESS INSPECTION Conducted once a year To ensure units are complying with regulatory requirements

19 DOIM RECORDS MANAGEMENT FILES MANAGEMENT
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT DOIM RECORDS MANAGEMENT FILES MANAGEMENT Identify records Maintain under AR , ARIMS Label records Prepare files list Transfer awards and orders to records holding area after 2 years Point of contact is ms. Stephanie S. Speidel,

20 DOIM RECORDS MANAGEMENT FOIA/PA
III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT FOIA/PA FOIA - Disclosure of information from Army records PA - disclosure of home addresses/phone numbers without written consent Guidelines contained on DA form 4948-r Point of contact is ms. Stephanie S. Speidel,

21 DOIM RECORDS MANAGEMENT OFFICE COPIERS
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT DOIM RECORDS MANAGEMENT OFFICE COPIERS Cost-per-copy contract with Ricoh. Copier relocations require DOIM approval. Maximum 25 copies per original. POC Ms. Lorna Gross, COR,

22 DOIM RECORDS MANAGEMENT FORMS MANAGEMENT
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT DOIM RECORDS MANAGEMENT FORMS MANAGEMENT Local forms, letterhead, memo pads require approval of forms manager or representative. Many forms and publications available - At publications warehouse (limited) or - On or - On Point of contact is Ms. Linda Jo Jordan,

23 DOIM RECORDS MANAGEMENT REFERENCES
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT DOIM RECORDS MANAGEMENT REFERENCES Records Management - AR Freedom of Information Act - AR 25-55 Privacy Act - AR Office Copiers - AR 25-30 Forms Management - AR 25-30

24 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course DOIM Printing

25 DOIM PRINTING REFERENCES
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT DOIM PRINTING REFERENCES AR 25-30 Service Level Agreement (SLA) Between Fort Hood and DAPS

26 DOIM RECORDS MANAGEMENT
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT AREAS OF INTEREST IMPAC Credit Card: National Guard and Reserves are the only ones authorized to use this card for printing Approval: 1CD is required to go to their Reproduction Office and Comptrollers, 4ID is required to go through their Reproduction Office FRG Newsletters: Garrison Commander will pay for one newsletter per quarter. The unit/activity funds for additional newsletters

27 DOIM RECORDS MANAGEMENT
III ARMORED CORPS PHANTOM WARRIORS III ARMORED CORPS PHANTOM WARRIORS DOIM RECORDS MANAGEMENT QUESTIONS POCs are Ms. Debra Locklear, Printing Officer, or Ms. Jerri Sutton, Printing Clerk, Services Branch Web Page can be located at

28 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Break

29 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course USR

30 Unit Status Report: Need to Know Aspects for the Battalion S-1
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Unit Status Report: Need to Know Aspects for the Battalion S-1 CPT Thomas

31 Enlisted Strength Management
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Agenda What is USR? How USR Can Help You Forecasting Broken ALOs ASORTS and the 2715 Security Requirements Who is Responsible for USR? Reporting Timeline Information Due to III Corps III Corps POCs Questions

32 Enlisted Strength Management
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management What is USR? Monthly process Governed by AR 220-1, dtd 10 JUN 03 Snapshot in time as of the 15th Used to assess unit’s overall readiness Covers 4 resource areas: personnel, equipment-on-hand, equipment readiness, training Only as accurate as the data in the report Source document: AAA –162 Unit Roster Unit Strength Reporting is a monthly process. Often the process begins on or about the 4/5 of the month at the company level and culminates at the Corps level with turn-in on the 17th of the month. The army regulation that covers USR is AR 220-1, entitled “Unit Strength Reporting”. This AR was recently revised and the new regulation dated 15 NOV 01 took effect for the reporting cycle ending December 15, 2001. USR is designed to illustrate a snapshot in time of a unit’s overall readiness as of the 15th of each month. This is important to note. If units begin compiling data on the 4th of the month, be sure to include in your processes measures that will allow for units to submit significant changes to numbers due to exceptional circumstances (for example, large deployments on short notice, prior to the 15th). A unit’s overall readiness is comprised of ratings in 4 resource areas: personnel equipment-on-hand equipment readiness training, which includes readiness based on number of days needed to train I probably don’t need to mention this, but USR is only as accurate as the data that is reported. There are many quick checks to ensure that the numbers add up correctly. Don’t fall into the trap of making the numbers add up when they really don’t. Keep in mind that if each unit decided to change just one number, the readiness of the Corps becomes hit and miss.

33 Enlisted Strength Management
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management How USR Can Help You Allows for Review of Personnel Status Allows for Review of PERSTEMPO Data Aids in Assigning New Soldiers Helps Determine Unit Ability to Train Helps to Identify Upcoming Readiness Challenges Review of personnel status – gains, losses, what is needed to make ALO; details about non-avail soldier/proj dates avail PERSTEMPO – Use the UIC to determine if SIDPERS transactions are needed Can alert CDR to problems before they become issues PERSTEMPO aids in assigning high-deployer personnel Assigning new soldiers – Knowing assigned strengths facilitates unit assignment of new SMs Unit ability to train – Direct correlation between assigned soldiers and unit training/readiness When done correctly, USR can help identify upcoming readiness challenges to be faced by the unit. Personnel is the most burdensome part of USR. Knowing what you need and what you have, plays a key role in determining what you get. By alerting higher echelons to your needs, they can be proactive instead of reactive.

34 Forecasting Broken ALOs
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Forecasting Broken ALOs ALO – Authorized Level of Organization 5 Levels ALO ASGD/AVAIL MOS/SG 1 90% 85% 2 80% 75% 3 70% 65% 4 LESS THAN 70% LESS THAN 65% 5 WITH PERMISSION FROM DA ONLY Why is this valuable? How to Forecast a Broken ALO Divisions are ALO 1. Many separate battalions and units within COSCOM are lower. Units are filled based on authorized numbers. The ALO is based on required numbers. Example: Unit is ALO 3. Only fill to authorized numbers, but will only get at most 70% of required strength. C-5 (P-5) are reserved mostly for units that are activating or deactivating. When activated a unit has 12 months to achieve and maintain an overall rating of P-3 / C-3. If it cannot, at that time the decision will be made as to whether or not this unit will continue in existence. When deactivating, units can request a C-5 status up to 6 months before the deactivation date. Valuable because once you know what you need, you can use this information to assign new soldiers. Also, it only changes once a year with the change of the MTOE. CDRs / S1s should track gains and losses and check what is needed to make ALO to ensure that they will not miss by one or two. Again, it is easier to be proactive than reactive. Knowing you will break if no help is given is worth much than finding out at USR time. Do example.

35 Enlisted Strength Management
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management PC-ASORTS and the 2715 DA Form 2715 – used to report USR PC-ASORTS – produces automated 2715 Latest version – User’s Manual – available on-line S-3 and USR Officers - POCs for program 2715 – only document cited in AR as a required to report USR. To get user manual follow these steps: 1. Choose “usrsum.zip….- PC-ASORTS users manual” 2. Select “USR, sum.doc” Go over 2715 training aid and speak on all points. AAA 162 is source document

36 Security Requirements
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Security Requirements Secret – any FF-level UIC Secret – 10 or more AA-level UICs (battalion- or company-sized, separate companies/detachments) Confidential – 1-9 BNs, 2-9 Companies or separate companies/detachments AA-level UICs Unclassified – Individual AA-level UIC (company, battery, troop or detachment) Mark FOUO and transmit via secure means IAW AR Confidential – All requests for C-5 Divisions are “FF” UICS – composite reports “AA” – parent level reporting unit, can be a roll-up of a battalion. Courier cards are required by III Corps G-2 policies and procedures for those who routinely carry classified documents, so battalion level reps should probably have one. In addition, transmitting classified materials requires some preparation. See you S-2 / G-2 for more information on this. Page 9

37 Who is responsible for USR?
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Who is responsible for USR? The Commander As with everything else, the commander is ultimately responsible for USR and ensuring the data is accurate. USR is not that difficult, but it requires one to be meticulous and to pay strict attention to detail when making the report. Get inside the commander’s head when informing him/her of your findings and analysis. Ask what is important to the CDR and what issues he thinks should be highlighted. The CDR may not understand all the forms that you put in front of him, but I assure you that he understands the importance of USR. Take the time to explain what they mean and how he can check the information to ensure accuracy.

38 Enlisted Strength Management
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Example USR Timeline Video Tele-Conference (VTC) Data 2715s / CDR Letter Due to Corps Reporting Period As-of-date MSC Monthly Data This is an example schedule of the monthly process for USR. The dates will vary slightly, by one or two days at most. A monthly schedule is published by the Corps G-3 Office, POCs Susan Wilkins and Richard Wallace. In general only separate battalion S-1s will be involved after the 15th. VTC USR Brief 15th 17th 23rd 26th First week next month On or about

39 Information Due to III Corps
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management Information Due to III Corps 2715 – Form used to report USR. Computer program is called PC ASORTS. POC – Unit S-3. MSC Monthly Report – Due to CPT Jarrett Thomas and CW4 Ronald Galloway. Data that illustrates overall personnel readiness of MSC. VTC Data – Due when requested. POC – Unit S-3. In the handout there is an example of each of these reports. If when you begin doing USR you need electronic copies of them, please contact the POCs of the specific report. 2715 – Form used to report USR. Computer program is called PC ASORTS. POC – Unit S-3. MSC Monthly Report – Due to Mr. John Hutchinson. Data that illustrates overall personnel readiness of MSC. TDA HQ Strength Report – 105% accounts for the changeover in positions. With the flux of the unit, the HQ should strive to remain under 105% assigned strength. SGT Promotions Data – 35% goal. % is based on # eligible soldiers in the primary and secondary zone on the promotion list versus # eligible SM in the primary zone. Possible to be over 100% because of how the comparison is computed. Critical MOS Data – Same info as in the MSC Monthly Report. VTC Data – Currently changing. FORSCOM revising this. A preview is scheduled for sometime around 19 FEB.

40 Enlisted Strength Management
III ARMORED CORPS PHANTOM WARRIORS III Corps, G1 Enlisted Strength Management USR Personnel POCs III Corps USR Representatives Richard Wallace / Susan Wilkins POC for MSC Monthly Report CPT Jarrett Thomas CW4 Ronald Galloway

41 ? ? ? ? ? ? ? ? ? ? ? ? ? QUESTIONS ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?

42 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course DARTS Deployment and Reconstitution Tracking Software (DARTS)

43 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs DARTS PURPOSE To update the participants on the Army Deployment and Reconstitution Tracking Software (DARTS) fielding.

44 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs MISSION STATEMENT Provide “The Army” a tool for Automation of the Mobilization and Deployment and Demobilization Business Process. To include Automating and Tracking the Functionality for Personnel, Legal, Security, Logistics, Medical, Dental, Vision, Finance, ACS Family and Training. Mission Statement has 3 entities: Mobilization- NG and RC Deployment- AC- Reg. Army Demobilization- Both AC and RC, Refrad, Reverse SRP Tracks all personnel (Army, Navy, Air force, Civilians, Marines)

45 DARTS Operational Data Interfaces At SRP stations, soldiers validate deployment and RPR data required by AR STARC creates extract from SIDPERS-ARNG for transfer to DARTS RC via RLAS feed from USARC AC via eMilpo via Installation Support Modules (MOD) DARTS produces Readiness and Deployment Checklist (DA Form 7425) ; Redeployment/Post-Deployment and Reconstitution (RPR) Checklist Management Reports Medical/Dental Go/NoGo from MEDPROS/RIDES-E eMILPO feed to replace ISM feed

46 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs AUTOMATED CONFIGURATION SRP SITE CONUSA MED MACOMS DENTAL PER IOC DA DARTS Web Server SEC Shows how anyone can access Darts from anywhere because it is web-based the actual website is located in FT. McPherson UNIT CDR ACS IN/OUT PROC LOG FIN S1 SJA CHAP MUIC

47 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs BENEFITS TO INSTALLATIONS Standardization of readiness process Immediate identification of SRP deficiencies Involvement of functional and unit Reduction of fixes and time at SRP site Accuracy of SRP checklist Immediate snapshot of unit and soldier readiness Everyone is using the same system- how difficult it would be if each installation used their own Deployment, Mobilization, and Demobilization tracking system- a big mess Moblas was a stand alone system- it only updated the local installation of the soldier- before if a soldier was in a different location they would have to start over- the checklist is maintained on darts and accessible from any installation shows deficiencies wherever the soldier goes

48 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs DARTS ADVANTAGES Web Based Access Universal - Supports Home Station Modified Direct Deployment Remote locations Eliminates Communications requirements “Real Time” Reporting All categories AC RC Multi-compo Civilians Contractors DOD Personnel

49 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs ARMY’S WAY AHEAD Darts link to MEDPROS web data entry software- Darts link to Integrated Total Army Personnel Data base (ITAPDB) Darts link to Reserve Component Automation System (RCAS) Integration of data to Common Access Aard (CAC) (future) Link to Deployment Army Mobilization Process System (DAMPS) ITAPDB- Integrated Total Army Personnel Database- shows how the Army’s four critical personnel databases- Active, NG, Res, and DA Civilians are consolidated into one data warehouse in order to provide a common view for all Army users The Army’s Medical Protection System, commonly known as MEDPROS, is the primary source to record, track, and report the medical readiness for Soldiers and units. MEDPROS offers commanders and leaders a real time, world wide operational system to manage the medical deployability of units MEDPROS has yet to be implemented on Fort Hood- installations east of the Mississippi use MEDPROS- west use MEDBASE CAC Card- gets rid of the duplicate ssn’s- gets rid of the tech’s typing in the wrong social and it automatically brings up the soldier’s information

50 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs DARTS STATUS Beta test completed at Ft Dix linking MEDPROS to MEDPROS web data entry software Transition MOBLAS data to darts web Transition all PPP/PSP by 1 Jul 04, then the Army RCAS transfer of unit data files to Darts tested link to Deployment Army Mobilization Process system (DAMPS) by 1 Jul 04 Beta test was done on FT. Dix because it is one of the smallest installation with the smallest number of users- was successful Ft. Hood the largest Army installation- the most users- had a lot of problems- MSG Fudala helped with the implementation here on Ft. Hood . Finally implemented on 1 September 2004

51 III Corps, Reserve Affairs https://darts.forscom.army.mil/Darts
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs DARTS Access : https://darts.forscom.army.mil/Darts Go to Darts show how to create shortcut Importance of AKO user ID let us know which users are pcs’ing, ets, get fired, let me know so that I can delete your account whatever changes or transactions you make can be tracked- so watch yourself go over briefings, etc

52 III Corps, Reserve Affairs
III ARMORED CORPS PHANTOM WARRIORS III Corps, Reserve Affairs QUESTIONS AND ANSWERS

53 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course MEDPROS USR Report Tool Mrs. Stacey Daniels

54 USR Report Tool The MEDPROS USR tool was built to assist commanders and staff with the USR (Unit status Report). The report and data the tool will provide can be used on the USR worksheet and can be turned in with the USR as justification of the units medical readiness. The new 2005 USR requirements adds Immunizations (Routine Adult profile) and Health Assessment (current physical exam on record) to the individual medical readiness requirement of the USR. The non-availability code for Immunization is IM and Health Assessment is HA. The other medical non-availability codes remain the same according to the AR 220-1, appendix D – Individual Medical Readiness (IMR). These added requirements will increase our forces awareness on unit and individual soldier readiness and will further ensure the tracking of the Human Weapon System, much like all other weapons systems tracked within the Unit Status Report . Prior to beginning to use this tool the user and/or USR officer should ensure he/she has a copy of the eMILPO personnel roster (AAA-162) that is going to be signed by the Commander and turned in with the USR. The first two steps of this tool is to ensure the MEDPROS roster is identical to this eMILPO roster. 2. Click on the Link “Unit Status Report” to enter the module

55 USR Report Tool Put in the unit UIC, or search for the UIC on the drop down then select “Create USR Roster”. If you have done a USR report on a unit in this tool before, the last report and who accessed it will remain on the tool (other LIDs that log on won’t be able to see the reports you are working on.) In this slide, you can see two other reports at the bottom…when they were accessed and the LID…Ie. The company USR person, can give the battalion USR person their LID to draw this report. This step loads the personnel roster from what is available in MEDPROS (from TAPDB) under that UIC now. However, after you go through the next steps and that report is saved in this tool then those reports will remain how you developed them. If you refresh or go back to pull the UIC from “Enter UIC” you will always get the MEDPROS TPDB personnel roster, and not the one you may have built in previously. Change in the roster within the USR tool does not change the roster in MEDPROS, only for the USR. As mentioned, however the report you last built for that UIC will remain in this tool up to a max of 6 UICs.

56 USR Report Tool This step allows the user to add (arrive) and remove (depart) personnel from the original MEDPROS (TAPDB) roster. The best way to do this is to print this first, put it side by side with the eMILPO roster (the one turned in with the USR) and go line by line (they are both in alphabetical order) to ensure that USR MEDPROS roster is exactly like the eMILPO roster…The reason we do this is because we know that the TAPDB feed may not catch the soldier that arrived yesterday, or that departed last night. Just like the eMILPO clerk can make their eMILPO roster correct for the USR, you can also make this roster correct to eMILPO and it should mirror the eMILPO roster (AAA-162) . When you add a soldier, it will only be added here if they are already somewhere in MEDPROS. You put in their SSN, and regardless of what unit they are in in MEDPROS, they will be brought into this roster. This only effects the USR Tool on the Command drilldown they will remain in the unit until they are still reassigned in TAPDB. Soldiers added will be highlighted “green” in the roster Clicking on the last 4 (SSN) will also show what UIC the soldier is currently under (if you have added them) To delete a departed soldier….just ensure there is a “check” in the soldiers box. The top summary box will show you what you have done to the roster and list the personnel you have added and deleted to make the USR Roster accurate according to eMILPO roster.

57 USR Report Tool This slide shows you the snapshot of the add/delete screen and the button summary of the choices. Remember, if you mess this up or want to start over, you can arrow backward on the internet, or you can select to “refresh” and you get back the MEDPROS Roster (TPDB) to start over with. As soon as you are done adding and deleting soldiers, click on RUN USR Report…..

58 USR Report Tool This is the MEDPROS USR Report….
This report provides the information that is required for the USR Worksheet, where USR POC has to name by soldier and code each soldier nonavailable. That is the primary purpose of this tool – to assist commander’s with the USR and project medical readiness needs of the unit IAW the AR The green highlights will show the soldiers you added, just as a reference. The Medical Nonavailable codes are feed from MEDPROS and puts them as they apply to the soldiers in this UIC in the column on the right. (example IM, DR, PP, etc) You can also click on the last 4 and drill down and find out why they are medically nonavailable. You can also scroll over the codes and find out the business logic applied by the AR for that code. Remember, these are not MEDPROS codes, they are the nonavailable codes in the AR 220-1, appendix D. You can view and print and save this in excel. You can also print the report straight from the screen to turn in with the USR. A commander can retrieve this report anytime and get those soldiers updated before the USR is due, so there is a proactive element to this that should be used to keep soldiers medically ready, and keep their USR Personnel rating up

59 USR Report Tool Here’s what the float over looks like

60 USR Report Tool This is the summary that will be important for every commander to have to see what soldiers are non available due to medical readiness reasons. It shows the available personnel and the ones that are medically non available due to AR requirements. It also provides the 2d summary that calculates the number of codes under this UIC (not the number of persons) A soldier can have more than one nonavailable code that applies to him/her, therefore the total in Code summary box will not equal the number of soldiers in the unit, or the number or soldiers nonavailable (the first summary does that) Another way to explain that is that in the In the top summary, MEDPROS counts every soldier with at least one code (it doesn’t care what type of code), and the bottom summary shows you all the codes and counts them. The bottom summary will show commanders areas of medical nonavailability they are having trouble with (not how many soldiers have “one” nonavailable reason. )

61 Medical Non-Available Codes Per AR 220-1 (Appendix D - Individual Medical Readiness)
IMR Elements Non Availability Code Permanent Disqualifying Profile PP Temporary Profile (cannot be medically cleared for deployment) TP Deployment Limiting Medical Conditions LC Dental Readiness DR HIV Testing Category HT DNA Record DA Immunizations (Routine Adult) IM Health Assessment (Current Physical Exam) HA (Red – added in 2005 Revision) This is the list of IMR elements of the USR and the ones coming with the Revision (TBA – 2005 according to AR The additions are only immunizations and health assessments (Physical exam) As you can see there was always medical requirements for the USR, but now with the Addition of the immunizations and Health assessments, commanders really do need this MEDPROS USR Tool to help track them, especially since the info is already in MEDPROS. Immunizations Routine Adult = Hepatitis A,Tetanus and Diptheria Influenza (AC) and Anthrax – Off presently - those who have begun the series Current Physical Exam – as defined by AR , para 8-19, Standards of Medical Fitness

62 What’s the Impact of the New USR Standard?
MEDPROS USR Report - A CO, 67th Armor Bn, 4th ID of 140 Medical Non-Availables per 2004 USR of 140 Medical Non-Availables per 2005 USR; of which 52 are due to Immunization and Health Assessment only Using this unit as an example of the impact of the new medical requirements and the USR tool and the effective date of 15 April 05; Under the current 2004 USR requirements, This company of 140 personnel, and 11 of them are not available based on current medical readiness requirements However, under the revised standards (2005), 63 will be medically non available, and specifically due to the addition of the new elements, 52 of are medically nonavail due to immunizations and HA only. So 52 is the delta here in comparing current and revised USR standards. It is imperative that commanders are highly vigilant in reviewing their unit’s IMR, and this tool will help them do that proactively, at any time. This will help commander’s further track their human weapon systems like all other pacing items in the USR, and ultimately result in a healthier force.

63 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Anthrax Vaccine Immunization Program AVIP Mrs. Stacey Daniels

64 Emergency Use Authorization (EUA)
Anthrax Vaccine Immunization Program Emergency Use Authorization (EUA) Individual Briefing This briefing will provide you information on the threat of anthrax, so you get the facts before receiving the anthrax vaccine. It remains DoD’s top priority to continue this vaccination program for your personal protection. At this time, the best option to protect you is this FDA-licensed vaccine. Protection against the threat of anthrax spores helps you individually, plus your unit, and your military mission. = = = = = NOTE TO SPEAKERS: This “speaker’s notes” section may contain more detail than you wish to use. Think about customizing your presentation to your audience. If you wish to cut some of these notes from your presentation, you will still have the information presented here for your use as background material or to help answer questions. If you get stumped with a question while you are at the podium, offer to help get the questioner in touch with the Military Vaccine Agency, 877-GET-VACC, DSN , or Every question deserves a good answer and we pledge ourselves to help you to the maximum extent possible.

65 HISTORY OF AVIP AMEDD Secretary of Defense ordered the AVIP in Dec 97
III ARMORED CORPS PHANTOM WARRIORS AMEDD HISTORY OF AVIP Secretary of Defense ordered the AVIP in Dec 97 Vaccinations began in Southwest Asia in Mar 98 Vaccinations began in Korea in Aug 98 Slowdowns in After supply restored, program resumed 2002 Injunction: Federal Judge ordered injunction, 22 Dec 03 FDA formalized previous conclusions that anthrax vaccine effective, regardless of route of exposure, 30 Dec 03 First, let’s review the policy history of the Anthrax Vaccine Immunization Program (or AVIP), because there have been several changes over the years. The Secretary of Defense ordered the AVIP in December Vaccinations began in Southwest Asia in March They expanded to Korea in August 1998. A vaccine shortage caused slowdowns in 2000 and Then the AVIP resumed in fall 2002, after the supply of FDA-licensed anthrax vaccine was restored. About 1½ years after resuming, a Federal Judge ordered an injunction in December On 30 December 2003, the Food and Drug Administration (FDA) formalized its previous determinations that anthrax vaccine is effective regardless of route of exposure. This was done in a document called a “Final Order.” The Judge lifted the injunction in January 2004 and DoD resumed the AVIP. Several months later, the Judge reinstituted the injunction, on 27 October 2004, stating the FDA issued the Final Order without first having a 90-day public-comment period. That comment period closed on 29 March 2005 and comments are currently under review. Therefore, the Department of Defense (DoD) asked the FDA to grant an Emergency Use Authorization (EUA) so we can continue to provide you round-the-clock protection against inhaling anthrax spores. On 27 January 2005, the FDA granted this EUA to allow vaccinations to continue, with an option to refuse. On 6 April 2005, the Judge modified his injunction to allow vaccinations to designated personnel under the EUA.

66 III ARMORED CORPS PHANTOM WARRIORS AMEDD HISTORY OF AVIP Judge lifted injunction, 7 Jan 04. DoD resumed AVIP Judge reinstated injunction, 27 Oct 04, stating FDA did not allow 90-day public-comment period FDA reissued proposal for comment. FDA now reviewing comments FDA grants Emergency Use Authorization (EUA) for inhalation anthrax, 27 Jan 05 Federal Judge modifies injunction, allowing vaccinations to continue under EUA with an option to refuse, 6 Apr 05. First, let’s review the policy history of the Anthrax Vaccine Immunization Program (or AVIP), because there have been several changes over the years. The Secretary of Defense ordered the AVIP in December Vaccinations began in Southwest Asia in March They expanded to Korea in August 1998. A vaccine shortage caused slowdowns in 2000 and Then the AVIP resumed in fall 2002, after the supply of FDA-licensed anthrax vaccine was restored. About 1½ years after resuming, a Federal Judge ordered an injunction in December On 30 December 2003, the Food and Drug Administration (FDA) formalized its previous determinations that anthrax vaccine is effective regardless of route of exposure. This was done in a document called a “Final Order.” The Judge lifted the injunction in January 2004 and DoD resumed the AVIP. Several months later, the Judge reinstituted the injunction, on 27 October 2004, stating the FDA issued the Final Order without first having a 90-day public-comment period. That comment period closed on 29 March 2005 and comments are currently under review. Therefore, the Department of Defense (DoD) asked the FDA to grant an Emergency Use Authorization (EUA) so we can continue to provide you round-the-clock protection against inhaling anthrax spores. On 27 January 2005, the FDA granted this EUA to allow vaccinations to continue, with an option to refuse. On 6 April 2005, the Judge modified his injunction to allow vaccinations to designated personnel under the EUA.

67 EMERGENCY USE AUTHORIZATION (EUA)
To assure best-available medications for life-threatening diseases are available, U.S. Congress gave FDA authority to issue EUAs. The AVIP is resuming under EUA issued by FDA on 27 Jan 05. FDA determined that known and potential benefits outweigh known and potential risks for this use. Anthrax vaccine you will receive is same vaccine licensed by FDA since 1970. 5.2 million doses given to 1.3 million people since Mar 98. The EUA will be effective for 6 months, unless extended. The purpose of an Emergency Use Authorization (or EUA) is to ensure that the best available medical countermeasures are available to protect against chemical, biological, radiological, and nuclear threats. Congress passed a law so the Food & Drug Administration (FDA) could authorize medical products for emergency situations. The Anthrax Vaccine Immunization Program is being resumed under an EUA granted by the Commissioner of FDA on 27 January This EUA allows anthrax vaccinations to continue without delay to protect personnel at risk of this deadly infection. This EUA authorizes anthrax vaccine for what the federal court has deemed an off-label use: to prevent inhalation anthrax. FDA determined that known and potential benefits outweigh known and potential risks for this use. The FDA has repeatedly stated that, under the approved product labeling, anthrax vaccine may be used to immunize against anthrax spores that enter the body by any route of exposure, including inhalation. Anthrax vaccine has been licensed in the United States to prevent anthrax without interruption since November That FDA license is in effect today. The anthrax vaccine you will receive is the same FDA-licensed vaccine. Since March 1998, over 5.2 million doses have been given. The Emergency Use Authorization will be effective for 6 months, unless extended.

68 III ARMORED CORPS PHANTOM WARRIORS AMEDD OPTION TO REFUSE You may refuse anthrax vaccination under the EUA, and you will not be punished. No disciplinary action or adverse personnel action will be taken if you refuse vaccination. You will not be processed for separation, and you will still be deployable. There will be no penalty or loss of entitlement. Refusing anthrax vaccine would make you more vulnerable to lethal anthrax infection. Your loss could endanger other people in your unit who depend on you, and could endanger your mission. You may refuse anthrax vaccination under the EUA, and you will not be punished. No disciplinary action or adverse personnel action will be taken if you refuse vaccination. There will be no penalty or loss of entitlement. You will not be processed for separation and you will still be deployable. Refusing anthrax vaccine would make you more vulnerable to lethal anthrax infection. Your loss could endanger other people in your unit who depend on you, and could endanger your mission. On October 27, 2004, the U.S. District Court for the District of Columbia issued an Order declaring unlawful and prohibiting mandatory anthrax vaccinations to protect against inhalational anthrax, pending further FDA action. The Court’s injunction means you have the right to refuse to take the vaccine without fear of retaliation. A copy of the Court’s Order and Opinion is available at or from the vaccination clinic. Mandatory vaccination will be reconsidered after FDA completes its administrative review, which DoD expects to occur later in 2005.

69 III ARMORED CORPS PHANTOM WARRIORS AMEDD OPTION TO REFUSE On October 27, 2004, the U.S. District Court for the District of Columbia issued an Order declaring unlawful and prohibiting mandatory anthrax vaccinations to protect against inhalational anthrax, pending further FDA action. The Court’s injunction means you have the right to refuse to take the vaccine without fear of retaliation. A copy of the Court’s Order and Opinion is available at or from the vaccination clinic. Mandatory vaccination will be reconsidered after FDA completes its administrative review, which DoD expects to occur later in 2005. You may refuse anthrax vaccination under the EUA, and you will not be punished. No disciplinary action or adverse personnel action will be taken if you refuse vaccination. There will be no penalty or loss of entitlement. You will not be processed for separation and you will still be deployable. Refusing anthrax vaccine would make you more vulnerable to lethal anthrax infection. Your loss could endanger other people in your unit who depend on you, and could endanger your mission. On October 27, 2004, the U.S. District Court for the District of Columbia issued an Order declaring unlawful and prohibiting mandatory anthrax vaccinations to protect against inhalational anthrax, pending further FDA action. The Court’s injunction means you have the right to refuse to take the vaccine without fear of retaliation. A copy of the Court’s Order and Opinion is available at or from the vaccination clinic. Mandatory vaccination will be reconsidered after FDA completes its administrative review, which DoD expects to occur later in 2005.

70 ANTHRAX SPORES Highly lethal – Inhaling spores can kill 99% of unprotected, unvaccinated, untreated people Extremely stable - withstands harsh conditions, remains inactive for up to 50 years Resists heat, ultraviolet light, gamma radiation, bleach Easily weaponized and deployed – bombs, missiles, mailed packages, aerosols Colorless, odorless, difficult to detect At least 7 potential adversaries suspected of researching, developing, or weaponizing anthrax You can be infected and not know it, until it’s too late. As most of you are aware, anthrax spores are highly lethal, stable, and easily weaponized. Anthrax is difficult to detect, and in the hands of several adversaries. The Deputy Defense Secretary cited a classified November 2004 Intelligence Community assessment of a threat to U.S. forces. He wrote: “I have determined there is a significant potential for a military emergency involving heightened risk to United States military forces of attack with anthrax.… This heightened risk has been and continues to be the basis for the DoD program of vaccinating personnel serving in areas of the Central Command and Korea.” {end quote} If enemies target us with anthrax spores, you can be infected and not know it, until it’s too late. = = = = = = Background: Aum Shinrikyo, Tokyo incident ... Emerging Infectious Diseases The Sverdlovsk Anthrax Outbreak of 1979, Union of Soviet Socialist Republics ...

71 LARGEST HUMAN OUTBREAK OF ANTHRAX
III ARMORED CORPS PHANTOM WARRIORS AMEDD LARGEST HUMAN OUTBREAK OF ANTHRAX Sverdlovsk, USSR, 1979 Anthrax spores accidentally released from a military microbiology facility 77 people infected 66 of these people died (86% death rate) Most victims worked or lived within 4-kilometer zone south of the city Investigators concluded anthrax spores spread where the wind blew The largest human outbreak of anthrax occurred in April and May 1979 in the old Soviet Union, in a town called Sverdlovsk. The outbreak resulted after anthrax spores were accidentally released at a military microbiology facility, part of the Soviet bioweapon industry. People downwind breathed in these anthrax spores. There were 77 total human cases found, with 66 deaths. So 86% of these people died, despite treatment. Russian data shows that most of the victims worked or lived south of the city. Farther south, numerous livestock died of anthrax. Investigators concluded the outbreak occurred as windborne spread of aerosolized anthrax spores.

72 Lethal Case of Inhalation Anthrax
Lung Heart This is an autopsy photo of the chest cavity of one of the 66 anthrax victims killed in the Sverdlovsk release of anthrax spores. The heart and lungs have turned black from internal bleeding inside the victim’s chest.

73 Lethal Case of Inhalation Anthrax
Here is another autopsy photo from Sverdlovsk, from one of the people who died after inhaling anthrax spores. In this case, this person’s skull has been removed and you are looking at the human brain. This photo shows encephalitis (swelling of the brain). Again, notice the blackened color of the brain from internal bleeding inside the skull.

74 Letter with Anthrax Spores, Fall 2001
One week after the devastating attacks of September 11, 2001, the United States of America was stunned and grieving. While we were grieving, someone mailed some plain, white envelopes in Trenton, New Jersey. Along with the written messages, the envelopes were laced with anthrax spores. Here are photos of the letter mailed to Senator Daschle. Notice the brown area, where some anthrax spores stuck to the paper. The other spores floated out of the envelope and hung in the air until some people inhaled those spores into their lungs, without noticing it.

75 October 2001 Anthrax Attacks
III ARMORED CORPS PHANTOM WARRIORS AMEDD October 2001 Anthrax Attacks Several letters containing anthrax spores sent in mail 4 regions affected in US Florida New York / New Jersey Washington, DC, metropolitan area Connecticut Additional contamination of other postal facilities Nationwide effects 22 people infected: 11 inhalation cases, 5 died (45% death rate) 11 cutaneous (skin) cases, 7 confirmed cases (including a baby), plus 4 suspected cases Over 33,000 people given antibiotics Let’s recall those anthrax attacks of fall The spore-laced letters affected four large areas of the United States. Additionally, several postal facilities were contaminated. The U.S. Supreme Court had to move out of its building. And people were terrified of their mail, nationwide. The first patient was a 63-year-old man who lived in Palm Beach County, Florida. Despite the best efforts of his doctors, his clinical condition deteriorated rapidly, and he died on October 5. An autopsy performed the next day confirmed the cause of death as inhalation anthrax. Of the 11 inhalation cases that fall, 5 people died, despite intensive care and treatment with multiple antibiotics. = = = = = Background: from From October 2 to November 20, 2001, investigators identified 22 cases of bioterrorism-related anthrax; 11 were confirmed as inhalation anthrax and 11 (7 confirmed and 4 suspected) as cutaneous anthrax.

76 TIMELINE OF ANTHRAX POSTAL ATTACKS
III ARMORED CORPS PHANTOM WARRIORS AMEDD TIMELINE OF ANTHRAX POSTAL ATTACKS 4 Oct 01. American Media Inc. (AMI) photo editor diagnosed with inhalation anthrax. He died the next day. 16 Oct 01. Without knowing they had been exposed, four Washington area postal workers developed inhalation anthrax symptoms. Two died. The Brentwood postal facility is now named the Curseen-Morris Processing & Distribution Center in their memory. 25 Oct 01. A hospital supply worker in New York City with no obvious exposure becomes ill. She died 5 days later from inhalation anthrax. 14 Nov 01. A 94-year-old woman in rural Connecticut with no obvious exposure becomes ill. Diagnosis: inhalation anthrax. She died 1 week later. This slide shows a timeline of the 5 deaths associated with the fall 2001 attacks. The photo editor was diagnosed with inhalation anthrax and died the next day. Without knowing they had been attacked, four Washington area postal workers developed inhalation anthrax symptoms. Two of them died. The Brentwood postal facility in Washington, DC, is now named the Joseph Curseen—Thomas Morris Processing & Distribution Center in their memory. Nine days later, a hospital supply worker in New York City with no obvious exposure history becomes ill. She died 5 days later from inhalation anthrax. Finally, in mid-November, a 94-year-old woman in rural Connecticut becomes ill with what will be diagnosed as inhalation anthrax. She died one week later. Bottom Line: You can be infected with anthrax and not know it, until it’s too late.

77 FIRST ANTHRAX CASE OF 2001 October 2, 2001, 63-year-old photo editor wakes up nauseous, vomiting and confused Taken to emergency room for evaluation High fever, increased heart rate, normal blood pressure and breathing Chest X-ray showed enlarged chest cavity Anthrax bacteria detected in blood Patient admitted to hospital, starts antibiotic therapy Seizures shortly after admission Chest tubes used to help breathing Antibiotics continued on day 2 Patient unresponsive, condition worsened October 5, 2001, patient died The symptoms of anthrax are not specific early in the disease, as we can see by studying this first case. On October 2, 2001, a 63-year-old photo editor working for a Florida newspaper awoke early with nausea, vomiting, and confusion. He was taken to a local emergency room. His illness started on September 27 during a trip to North Carolina. He had malaise, fatigue, fever, chills, sweats, and loss of appetite. His temperature was 102.5°F, he had a rapid heart rate of 109 beats per minute; his blood pressure and respiratory rate were normal. He was disoriented. A chest X-ray showed an enlarged chest cavity and fluid around the lung. Anthrax bacteria were detected in his blood. The patient was admitted to the hospital and received multiple antibiotics. Shortly after admission, he had seizures and a tube was placed down his throat to keep his airway open. On his second day at the hospital, more antibiotics were administered. He remained feverish and became unresponsive. His condition progressively deteriorated. The patient died on October 5, His autopsy found internal bleeding, and tests showed anthrax bacteria in multiple organs.

78 Chest X-ray of Inhalation Anthrax
Chest X-Ray in Anthrax Florida photo editor who died 5 October 2001 In a normal chest x-ray, the lung area should be mostly black, like the picture on the left. The picture on the right is the first chest X-ray of the Florida photo editor we just spoke about. Notice the enlarged internal organs and fluid in the lungs. Normal Chest X-ray Chest X-ray of Inhalation Anthrax Victim

79 ANTHRAX VACCINE FACTS Manufactured by BioPort Corporation in Lansing, Michigan A study in mill workers showed anthrax vaccine was 92.5% effective in preventing anthrax cases (including both coetaneous and inhalation anthrax) Each vaccine lot is okayed by FDA before shipment No other product is approved by FDA to prevent anthrax before exposure Vaccination Schedule: 2 weeks 4 weeks 6 months 12 months 18 months Anthrax disease can be prevented with anthrax vaccination. Anthrax vaccine is manufactured by Bioport Corporation in Lansing, Michigan. A study in mill workers showed anthrax vaccine was 92.5% effective in preventing anthrax cases (including cutaneous and inhalation anthrax). The Department of Defense only uses vaccine lots that the FDA specifically okayed. Anthrax vaccine is a cell-free vaccine, made from a strain of bacteria that cannot cause anthrax disease. No other product is approved by FDA to prevent anthrax before exposure. Anthrax vaccine is administered in six shots given over 18 months, followed by annual boosters. For anthrax vaccine, the approved dosing schedule intervals are: 14 days between the first 3 doses, 5 months between doses 3 and 4, and 6 months between doses 4 through 6. Six doses are needed for full protection. It is important not to compress this dosing schedule. Don’t get vaccinated too soon. Your body needs time to build antibodies to the vaccine. If you get doses too close together, you may not get the full protective value of the vaccine. Don’t fall behind schedule, either. But if you do, get vaccinated right away and get back on schedule. Try your best to stay on schedule in the first place. 14 days 14 days Dose 150 days days days from 3rd shot

80 ANTHRAX VACCINE SAFETY
Over 1.3 million people vaccinated with over 5.2 million doses Injection-site reactions common: 30% of men, 60% of women have injection-site reactions Burning, soreness, redness, itching, swelling, or pain Systemic symptoms (beyond injection site): 5% to 35% of both genders Muscle or joint aches, headaches, rashes, chills, mild fever, fatigue, swelling may extend below elbow Acute allergic reactions after any vaccine, 1 in 100,000 doses Deaths have been reported very rarely after any vaccine Consult your health care provider if adverse events occur We have a lot of safety experience with this vaccine. Anthrax vaccine has been safely administered to some at risk veterinarians, laboratory workers, and livestock handlers in the United States since Since March 1998, over 1.3 million people have received over 5.1 million doses of anthrax vaccine. Most of you will tolerate anthrax vaccination without significant reactions. We know that most injections hurt. As with most vaccines, many of you may experience temporary pain and swelling in your arm after the injection, known as injection-site reactions. Mild side effects at the site of vaccination are common and occur in up to 30% of men and up to 60% in women. Some people report larger reactions (>5 inches). About 1% may have swelling that extends below the elbow. For both genders, most injection-site reactions last 1 to 3 days and go away on their own. Some shots may cause a burning sensation right after injection for up to a minute. A lump at the site occurs commonly up to 50% of the time, persisting for a few weeks. These symptoms normally vary from dose to dose and person to person. These side effects are usually not serious and should not prevent you from performing your normal duties. As with other vaccines, some people will have symptoms away from the injection site - these are known as systemic reactions. Beyond the injection site 5% to 35% of both men and women may notice muscle or joint aches, headaches, rashes, or other symptoms. Women experience these symptoms more often than men. These usually go away in a few days. If your symptoms last longer, you should seek medical care. Any vaccine can cause serious reactions including those requiring hospitalization or medical care. Acute allergic reactions occur with any vaccine, about once per 100,000 doses. Anthrax vaccine is as safe as any other vaccine. Like other vaccines, deaths have been reported very rarely after anthrax vaccination. Each of these cases is carefully reviewed by CDC, FDA, and DoD, to make vaccinations as safe as possible. If you have any concerns about a reaction you should talk to your health-care provider. Pain relievers and anti-itch medications can be taken to help reduce bothersome symptoms. Adverse events after vaccination should be reported to your health care provider, especially before receiving any additional vaccinations. While most events require no treatment, some may need further evaluation, therapy and/or exemption from additional vaccinations.

81 EXEMPTIONS FROM VACCINATION
Some people should not get anthrax vaccine. Temporary medical exemptions include: Women who are pregnant, or might be pregnant Acute diseases, surgery Short-term immune suppression Medical evaluation or condition pending Permanent exemptions can include: Severe allergic reaction or other serious reaction after a previous dose of anthrax vaccine People with a possible history of latex sensitivity HIV infection or other chronic immune deficiencies People who had Guillain-Barré syndrome (GBS) Recovery from previous anthrax infection Some people should not get anthrax vaccine or should wait to get anthrax vaccine. Let’s talk about two groups of exemptions: temporary and permanent. If you are pregnant, we would routinely exempt you from any vaccination. If you think you might be pregnant, let us know -- so you get a pregnancy test before vaccination. If you have a serious acute disease, or just had surgery, your physician may temporarily defer your vaccination. You would be temporarily exempt if you are receiving treatment with certain drugs, or radiation that inhibits your immune system. Lastly, you may be temporarily deferred if you are currently being evaluated for a medical condition and those results are still pending. There are only a few permanent medical reasons why you would not get anthrax vaccine. If you had a severe reaction to a previous dose of anthrax vaccine or are allergic to any of its components, including latex. If you are HIV-positive or otherwise have a chronic weakened immune system. If you had a condition called “GHEE-yawn BAR-ay syndrome” in the past. Or if there is evidence that you have immunity to anthrax because you had a previous anthrax infection. People who have been diagnosed with lupus should talk with their physician about whether or not they should be vaccinated. If you have questions or concerns about your medical condition, ask your healthcare provider.

82 ADVERSE EVENT REPORTING
Vaccine Adverse Event Reporting System (VAERS): FDA and CDC review 100% of adverse-event reports All VAERS forms reviewed by independent panel of expert civilian physicians for 4 years DoD requires healthcare workers submit a VAERS Form for: Loss of duty 24 hours or longer (> 1 duty day) Hospitalization Suspected vaccine vial contamination Other submissions are encouraged. Anyone can submit a VAERS Form ! VAERS Forms may be obtained from: Your clinic, , or With all vaccines we are concerned about safety surveillance. There are many ways that we monitor the safety of vaccines. One method of safety surveillance is the Vaccine Adverse Event Reporting System, known as VAERS. If you have an adverse event after receiving a vaccination, you can file a VAERS report. VAERS is a nation-wide system initiated in 1990 to monitor vaccine safety trends. This system is managed jointly by the Food and Drug Administration (FDA) and Centers for Disease Control and Prevention (CDC). The FDA and CDC review 100% of the adverse events reports submitted either directly to VAERS or through the Department of Defense. VAERS has an important role to play, looking for trends and unexpected reactions to vaccinations. For the first 4 years of the AVIP, an independent panel of expert, civilian physicians reviewed VAERS reports involving the anthrax vaccine, and consistently concluded that they hadn’t seen anything unusual or unexpected. DoD encourages reporting of adverse events. At a minimum, DoD requires a VAERS form submission for any adverse event that results in loss of duty for 24 hours or longer, or hospitalization. Also any suspected contamination of vaccine vials must be reported through VAERS. We encourage you to report any reaction you think is important. Anyone can submit a VAERS form. We encourage you to work together with your healthcare provider when filing a VAERS report, because we tend to get more medical details when a doctor or nurse helps. You may submit one directly. Use the contact information on this slide or in the trifold you receive.

83 RESERVE COMPONENT ADVERSE EVENTS
Adverse events after DoD- or USCG-directed vaccinations are line-of-duty conditions Someone with an adverse event in a non-duty status possibly associated to any vaccination: Seek medical evaluation at a DoD, USCG, or civilian medical treatment facility, if necessary Report the event to your unit commander or designated representative as soon as possible Consider VAERS submission Commander will determine Line of Duty and/or Notice of Eligibility status, if required If you’re a member of the Reserve Components (Reservist or Guardsman), I have some specific information for you. Adverse events after DoD- or US Coast Guard -directed vaccinations are line-of-duty conditions. Any vaccine adverse event occurring in a Reserve Component member should be medically managed just like in the Active Component member. If a vaccine-associated adverse event occurs in a non-duty status, say, after your drill weekend, the most important thing is that you get the care you need immediately, whether that is at a DoD, USCG, or civilian medical treatment facility. If you don’t have a DoD facility close by, it’s OKAY to go to a civilian facility. There are instructions for you and your civilian physician to ensure payment for that civilian care. As soon as possible, report the event to your unit commander or your unit medical or personnel representative. Your commander will generate paperwork to initiate a Line of Duty (LOD) and/or Notice of Eligibility (NOE). And then, remember, you, any of your health care providers, or your commander is encouraged to submit a VAERS report.

84 KEY MESSAGES AMEDD Your health and safety are our #1 concern.
III ARMORED CORPS PHANTOM WARRIORS AMEDD KEY MESSAGES Your health and safety are our #1 concern. The threat from anthrax spores is deadly and real. America’s best scientists say anthrax vaccine protects and is safe. Vaccination protects you, your unit, and your mission. We strongly recommend anthrax vaccination to keep you healthy. Let’s summarize. Why do we vaccinate against anthrax? We started this vaccination program based on the risk of anthrax to our Armed Forces. What we care about most is helping you return home healthy. The anthrax attacks in the United States in the fall of 2001 proved just how deadly anthrax spores can be. And how dangerous inhalation anthrax is. Vaccination is the only round-the-clock protection available to protect service members against this very real threat.  Antibiotics do work after exposure, but you can’t take antibiotics long-term. Your NBC masks will protect you but, as you know, you can’t wear them all the time. And our detectors simply may not warn us in time. America’s best scientists say the anthrax vaccine is works. And it’s safe. It has been extensively evaluated in 18 human safety studies. The scientific evidence for safety and effectiveness have been affirmed many times by numerous independent civilian panels, the FDA, the CDC, and the National Academy of Sciences. And they all conclude the same thing: Anthrax vaccine protects. The purpose of this entire presentation is to provide you information regarding the danger of anthrax, the threat as a biological weapon, and the protection and safety of the anthrax vaccine. Senior leaders within the Department of Defense strongly recommend anthrax vaccination to keep you healthy.

85 FOR MORE INFORMATION Military Vaccine (MILVAX) Agency
Website: Toll-Free: 877.GET.VACC For clinical consultation or exemption assistance DoD Vaccine Clinical Call Center: Website: CDC National Immunization Hotline Website: Toll-Free: This slide provides you with additional contact information and resources. This information and more resources also appear on the trifold brochure. I’d be happy to answer any questions you may have. NOTE TO SPEAKERS: If you get stumped with a question while you are on the podium, offer to help get the questioner in touch with the MILVAX Agency, 877-GET-VACC, or Every question deserves a good answer and we pledge ourselves to help you to the maximum extent possible.

86 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Lunch

87 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course eMILPO

88 AHRS Electronic Military Personnel Office (E-MILPO)

89 INSTALLATION PAS AHRS E-MILPO
OBJECTIVES Identify AHRS eMILPO references Identify the files that support eMILPO Review eMILPO transactions commonly used at battalion level Review eMILPO reports: how to manage and reconcile reports Procedures to make eMILPO work for Bn/Bde/Sep S1 Question/answer session 4-1

90 INSTALLATION PAS AHRS E-MILPO
OBJECTIVES Support the commander and 1SG in daily operations by providing personnel information on soldiers Provides strength accountability from unit to DA Assists in mobilization planning, providing data to ensure the right Soldiers are available and trained for the right assignments and deployments

91 INSTALLATION PAS AHRS E-MILPO
WHAT IS AHRS eMILPO? AHRS eMILPO is the Army’s computer program processing system that helps you manage and report personnel information and changes that occurs to soldiers that impact on units. AHRS eMILPO manages Soldier information, unit strength, alpha rosters, flags and suspenses, promotions, NCOERs, and orders among hundreds of other elements. 4-4

92 WHAT IS AHRS? EMILPO (CONT)
INSTALLATION PAS AHRS E-MILPO WHAT IS AHRS? EMILPO (CONT) AHRS E-MILPO tells Department of the Army how many soldiers and who you have, how many you need, when you need them, and which MOSs you need. Among many other things it tells PERSCOM, DCSPER, DCSOPS, and the Chief of Staff of the Army your units’ strength and personnel readiness. It’s important to make sure that the information on these reports are correct or you may not get the right replacements when you need them. The S1, Senior Personnel Sergeant or Work Center Supervisor maintain AHRS E-MILPO for the organization. They advise and assist on its performance.

93 AUTOMATED DATA BASE SYSTEMS THAT FEED INTO AHRS E-MILPO
INSTALLATION PAS AHRS E-MILPO AUTOMATED DATA BASE SYSTEMS THAT FEED INTO AHRS E-MILPO TAPDB - Total Army Personnel Database EDAS - Enlisted Distribution and Assignment System JUMP - Joint Uniform Military Pay System RECBASS - Reception Battalion Automated Support System TAADS-R - The Army Authorization Document System-Redesign TAMMIS - Theater Army Medical Management System/Medical Patient Accounting and Reporting

94 REFERENCE PUBLICATIONS
INSTALLATION PAS AHRS E-MILPO REFERENCE PUBLICATIONS AR , SUSPENSION OF FAVORABLE PERSONNEL ACTIONS AR , PERSONEL ACCOUNTING AND STRENGTH REPORTING AR , LEAVES AND PASSES AR , ENLISTED PROMOTIONS AND REDUCTIONS AR , BATTALION S1 AR , AWOL, DESERTION, AND ADMINISTRATION OF PERSONNEL INVOLVED IN CIVILIAN COURT PROCEEDINGS AR 680-1, UNIT STRENGTH ACCOUNTING AND REPORTING

95 AHRS E-MILPO REGULATIONS
INSTALLATION PAS AHRS E-MILPO AHRS E-MILPO REGULATIONS DA PAM 600-8, Management and Administrative Procedures eMILPO User Manual, Electronic Military Personnel Office (E-MILPO Version 1.4 dated 21 June 2004 eMILPO Functional Guidance dated 10 March 2005 4-8

96 INSTALLATION ECHELON RESPONSIBILITIES
INSTALLATION PAS AHRS E-MILPO INSTALLATION ECHELON RESPONSIBILITIES Arrival process performed by 21st Repl Co except direct assignments Reassignment processing takes care of all PCS Transition point will do all loss to the Army (ETS, chapters, retirements, etc.) Retention responsible for reenlistment/ETS updates

97 INSTALLATION PAS AHRS E-MILPO
S1 OFFICES SHOULD: Reconcile AAA-162 monthly with unit commander/S-1 signature. AAA-162 with supporting documents should be turned into servicing Personnel Service Battalion (PSB).

98 INSTALLATION PAS AHRS E-MILPO
S1 OFFICES SHOULD: Conduct monthly promotions and advancements utilizing AHRS EMILPO system. Work with supporting PSB to identify issues, Concerns, and resolutions within AHRS EMILPO

99 INSTALLATION PAS AHRS E-MILPO
EMILPO ADVANTAGES EMILPO will improve data accuracy & synchronization ARMY wide with one server. EMILPO provides additional advantages: real time problem solving single Army configuration dollar & manpower savings in fielding software changes aggressive step towards personnel transformation data warehouse capability

100 PSB EMILPO HELP DESK POCs
INSTALLATION PAS AHRS E-MILPO PSB EMILPO HELP DESK POCs 502nd E DET PSB ND PSB TH PSB CW2 Frittz WO1 Hill CW2 Staton SGT Moore WO1 Campbell MSG Jackson SGT Buskill SGT Bellus SGT Smith SGT Bolden Installation AG, Chief Personnel Automation Branch – Mr. Barnett – Installation AG, Chief eMILPO Analyst – Mrs. Diggs – /

101 EMILPO REQUIRED REPORTS
INSTALLATION PAS AHRS E-MILPO EMILPO REQUIRED REPORTS AAA-162 (Unit Personnel Accountability Report ) units must compare this report with their last reconciled AAA-162 and identify discrepancies AAA-342 (Alpha Roster) print and review your unit’s alpha roster AAA-165 (Unit Personnel Accountability Notices) print review and submit appropriate transaction and resolve notices AAA-161 (Unit Manning Report) submit current duty position transactions for entire unit and produce report. Effective date for all POSN changes must be the date soldier was assigned

102 CREATION OF USER ACCOUNTS:
INSTALLATION PAS AHRS E-MILPO CREATION OF USER ACCOUNTS: EMILPO users must have an ARMY AKO account to access the EMILPO database. The Installation PAS will manage and Create all accounts. Accounts will be valid for a maximum of 1 year and renewed if applicable. To request accounts you need to contact your servicing Personnel Service Branch EMILPO Section for the AHRS EMLIPO Request Form. It is recommend that these accounts be created for the S1 NCOIC, AHRS EMILPO Clerk and Alternate. During deployment additional accounts may be requested.

103 INSTALLATION PAS AHRS E-MILPO
PERSTEMPO ACCOUNTS: Welcome to the Army PERSTEMPO Management Website.  The Congressionally mandated PERSTEMPO program has presented the Army with an exciting opportunity to begin using real-time, online systems. PERSTEMPO is the first application of the new Army Human Resource System. New - An enhanced EMILPO application that includes PERSTEMPO functionality was operational in Apr 05. A blackout period for the current PERSTEMPO application occurred 21 Mar to 3 Apr 05. Units were required to manually track all soldier PERSTEMPO data during the blackout period and input this data into EMILPO after the blackout period ends.

104 INSTALLATION PAS AHRS E-MILPO
PERSTEMPO ACCOUNTS: The RC was required to continue preparing all batch feeds during the blackout period, and submit them after the blackout period ends, to ensure that all RC soldiers receive accurate PERSTEMPO credit. The web-based training packet is available at https://emilpo.ahrs.army.mil/. Select the web-based training link under EMILPO. Users and administrators should begin training now in order to complete the web-based training at your installation prior to Apr 05. The links on the navigation bar to the left are self explanatory.

105 INSTALLATION PAS AHRS E-MILPO
PERSTEMPO ACCOUNTS: Two of the most valuable links for field leaders and clerks are the Business Rules for Leaders (a leader's handbook) and the User's Manual (a step by step instruction book for inputting and managing PERSTEMPO data). If you encounter any problems accessing or operating the application, we appreciate you first giving our professional Help Desk staff the opportunity to provide assistance.  They are committed to the success of this effort and on the job to support you.

106 INSTALLATION PAS AHRS E-MILPO
PERSTEMPO ACCOUNTS: PERSTEMPO ACCESS HAS BEEN MOVED INTO THE EMILPO APPLICATION If you need an account for PERSTEMPO you will need to contact your servicing PSB for them to create you an EMILPO account. EMILPO accounts granted for the Use of PERSTEMPO will only grant you access to PERSTEMPO Application.

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132 INSTALLATION PAS AHRS E-MILPO
WEBSITES FOR ASSISTANCE FORSCOM E-MILPO Help Desk Field System Division (FSD) Home Page 3. https://www.perscomonline.army.mil/fsd/index.htm

133 QUESTIONS AND ANSWERS

134 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Break

135 S1 Certification Course
III ARMORED CORPS PHANTOM WARRIORS S1 Certification Course Course Critique Thank you for your time and assistance!!! III Corps G1, FOD


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