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Creating Effective Teams 1 www.library.qut.edu.au Creating Effective Teams.

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Presentation on theme: "Creating Effective Teams 1 www.library.qut.edu.au Creating Effective Teams."— Presentation transcript:

1 Creating Effective Teams 1 www.library.qut.edu.au Creating Effective Teams

2 2 Working in Teams This presentation explains the planned process of working effectively in teams. Topics include: –Setting team expectations, –Creating meeting agendas, –Writing minutes –Task planning –Problem resolution. Go to Studywell > Working in Teams to download team planning templates

3 Creating Effective Teams 3 Why work in a team? A good team can produce better results than individuals working alone. More ideas Better solutions Bigger scope

4 Creating Effective Teams 4 Why work in a team? Working in a team improves the abilities of each individual It helps you consider different perspectives Clarifies your thinking It teaches you to cope with challenge and criticism It expands your mind

5 Creating Effective Teams 5 Building a dynamic team Proactive people Planned process Dynamic team

6 Creating Effective Teams 6 Planned Process 6. Problems  consensus, majority, compromise  mediation 6. Problems  consensus, majority, compromise  mediation 1.Introductions  who are we  skills  roles and duties  contacts 1.Introductions  who are we  skills  roles and duties  contacts 3. Ground Rules  attendance  confidentiality  considerations  expectations 3. Ground Rules  attendance  confidentiality  considerations  expectations 4. Project Task  analyse the task  divide duties  set deadlines  progress review 4. Project Task  analyse the task  divide duties  set deadlines  progress review 5. Roles  f unctional  maintenance 5. Roles  f unctional  maintenance 2. Meetings  agenda  minutes  records  timelines 2. Meetings  agenda  minutes  records  timelines

7 Creating Effective Teams 7 1. Introductions  Who are we? –Introduce yourselves  Skills –What can each team member do?  Roles and duties –Who will organise the next meeting? –What does each team member need to do before the next meeting?  Contact information –Record each person’s telephone number and email address

8 Creating Effective Teams 8 2. Meetings  Meet as soon as possible  Meet weekly  Set an agenda –What will be discussed in the meeting  Record minutes and actions –What happened at the meeting –What actions need to be taken  Agree to timelines Download the Meeting agenda and minutes template from Studywell > Working in Teams

9 Creating Effective Teams 9 3. Ground rules  Attendance –Set up expectations for attendance –Set up procedures for alerting team members if changes occur  Confidentiality –Keep information private within the group  Consideration of others  Expectations –How much effort –How soon will the project be completed –How to communicate between team members

10 Creating Effective Teams 10 4. Project task  Analyse the task –Make sure everyone in team is clear about the task –Define key concepts,  Divide duties –Make sure everyone has a job  Set deadlines –Set weekly deadlines for individual members to submit work  Progress review –Build review of progress into schedule – this enables group to assess progress strategically, combat problems and avoid last minute panic.

11 Creating Effective Teams 11 5. Roles Functional Roles  Each team member will take on a variety of functional roles such as –Coordinator Keep track of the project –Initiator Suggest new ideas and plans –Information Seeker Research –Goal setter Evaluate and set targets for the group –Evaluator Critically analyse –Planner Organise schedules –Finisher Edit and proofread

12 Creating Effective Teams 12 5. Roles Maintenance Roles  Each team member will take on a variety of maintenance roles such as –Encourager Keep up morale and enthusiasm –Gatekeeper Make sure everyone gets heard –Consensus checker Makes sure everyone agrees with decisions –Mediator Evaluate and resolve disputes –Tension reliever Helps everyone relax –Listener Keeps track of what gets said

13 Creating Effective Teams 13 6. Problems  Before problems arise decide how decisions will be made, e.g. –Consensus –Majority –Compromise  Consider the perspectives and personal situations of other team members  Record all decisions, actions and incidents in meeting minutes  Consult with tutor or lecturer if unable to resolve your team’s problem

14 Creating Effective Teams 14 Great team work Proactive people Planned process Successful team

15 Creating Effective Teams 15 Image bibliography (in order of appearance) PAGES 1-5 QUT, In: QutPhoto3179.jpg, ed, 2008, overhead view of eleven students working around a table. zetson, 'Warhol's Light Bulbs', In: http://www.flickr.com/photos/zetson/3036254720/, ed, 2008, Four light bulbs in green, yellow, blue and red. NASA, 'S-69-40023', In: http://grin.hq.nasa.gov/ABSTRACTS/GPN-2002-000033.html, ed, 1969, Apollo 11 Mission Controllers Celebrate (1969) 'teamwork.jpg', In: http://userwww.sfsu.edu/~ben/teamwork.jpg, ed, four figures creating jigsaw. adhiwus, 'Jennifer in Meditation', In: http://www.flickr.com/photos/adhiwus/1247880594/, ed, 2007, A girl sits in meditation. Mark Robinson, 'Water off a Duck's Back', In: http://www.flickr.com/photos/66176388@N00/3000152300/, ed, 2008, duck with water beading off back feathers. Daliel Leite, 'Four rocks balanced', In: http://upload.wikimedia.org/wikipedia/commons/2/28/Four-rocks-balance.jpg, ed, 2006, Four rocks balanced on rock near a lake or water. Evan Leeson, 'Clarity', In: http://www.flickr.com/photos/ecstaticist/386091626/, ed, 2007, sphere of water on the edge of a blade of grass perfectly reflecting the world. Casey Lehman, 'Teamwork (from below)', In: http://www.flickr.com/photos/islandfreedom/2728679996/, ed, 2008, A group of students in a circle joining hands in the centre, with camera looking up from below. perhapstoopink, 'Project Management Plan', In: http://www.flickr.com/photos/perhapstoopink/467087455/, ed, 2007, A screen capture of a project plan. John Atherton, 'Archaeological excavations at a prehistoric American Indian site in the John Day Fossil Beds National Monument, north- central Oregon (USA)', In: http://www.flickr.com/photos/gbaku/2354942831/, ed, 2007, People work together on an archaeological dig.

16 Creating Effective Teams 16 Image bibliography (in order of appearance) PAGES 6-14 QUT, In: 081015qut_srp361.jpg, ed, 2008, blonde girl faces camera, boy and girl face towards her. QUT, 'Agenda', In: qut_agenda.jpg, ed, 2009, Screen capture of QUT agenda template. James Ballantine, 'Laptop desks in the computer science building', In: 123180774_8132753b1c.jpg, ed, 2006, Students on laptops at a round table Daniel, 'Texting', In: http://www.flickr.com/photos/ydhsu/3183824689/, ed, 2009, A person using a mobile phone to send a text message '2students', In: http://www.rcc.edu/students/images/2students.jpg, ed, girl and boy sitting on stairs talking with book on lap. QUT, In: QutPhoto3179.jpg, ed, 2008, overhead view of eleven students working around a table. Scott Maxwell, 'Working Together Teamwork Puzzle Concept', In: http://www.flickr.com/photos/lumaxart/2137737248/, ed, 2007, Vivid graphic depicting four team members connecting jigsaw pieces. Colin Mutchler, 'Groupwork in finance', In: http://www.flickr.com/photos/activefree/67963542/, ed, 2005, Some students working together with butcher paper, whiteboard, laptops etc. In: QutPhoto2634.jpg, ed, 2004, Three QUT students in labcoats work together. QUT, In: 081015qut_srp384.jpg, ed, 2008, QUT student with laptop smiling. QUT, In: QutPhoto3185.jpg, ed, 2008, six students work together on a group project.


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