Presentation on theme: "Motion Practice Missteps: Judicial Perspectives About What NOT To Do"— Presentation transcript:
1Motion Practice Missteps: Judicial Perspectives About What NOT To Do Judge Lynn M. EganJudge John P. Callahan, Jr.Judge Moira S. JohnsonJune 20, 2014
2MUST READ MATERIAL:“Losing Successfully on the Motion Call: Practice Hints” by Judge Willard J. Lassers.Bradshaw v. Unity Marine Corporation, Inc., 2001 WL (S.D. Tex).
3KNOW ALL SOURCES:Motion judges are charged with applying & enforcing a variety of statutes, rules & orders so attorneys need to know those sources:Illinois Code of Civil ProcedureIllinois Supreme Court RulesLocal Circuit Court RulesLocal Circuit Court General OrdersLaw Division General Administrative OrdersAll can be found at
4KNOW YOUR COURT:The organization of the Court will determine the proper forum for your motions.Familiarize yourself with the Court’s organizational structure.Learn the different “Divisions” of each “Department” & know that the Law Division is but 1 of 8 Divisions within the “County Department.”Learn the 7 different “Sections” within the Law Division.Know the difference between Motion Calls (22nd floor), Individual Calendars (General & Commercial) & Jury Rooms.
5KNOW YOUR AUDIENCE:Each Individual Calendar judge & most motion judges have their own Standing Order. They also use the “Motion Judges’ Rules.”These documents are the roadmap to effective advocacy before each judge.KNOW THEM & ADHERE TO THEM!Standing Orders & Motion Judges’ Rules are posted online at under “Judges’ Information.”
6WHAT IF YOU’RE IN THE WRONG PLACE? Don’t worry – cite General Order 1.3(b): “No action shall be dismissed & no judgment…shall be vacated…because the action was filed, tried or adjudicated in the wrong department, division or district.” BUT… Get the case transferred to the proper place ASAP. (General Order 1.3(c))
7WHAT IF YOU WANT TO BE SOMEWHERE ELSE? Consolidation735 ILCS 5/ – The WhyAs an “aid to convenience whenever it can be done without prejudice to a substantial right.” Examples: cases similar in nature, arise from same acts, same issues or indivisible injury.General Order 12.1 – The HowThe Law Division Assignment Judge (Room 2005). Includes actions pending in different Departments of the Court, Divisions of the County Department & the Law Division.
8WHAT IF YOU WANT TO BE SOMEWHERE ELSE? Related CasesGeneral Order 22.1 – The Why“In order to conserve judicial resources & promote efficiency…whenever it serves the convenience of interested parties & the court.”General Order 22.2 – The WhatCases have at least 1 party in common, the same property, same issues of fact or law, same transaction or occurrence.General Order 22.3 – The HowLaw Division Assignment Judge (Room 2005)
9WHO SAYS YOU CAN PICK YOUR OWN JUDGE?! General Administrative Order 91-4:“Cases on the Jury & Non-Jury Trial Assignment Calls when deemed ready shall be assigned to a trial judge by random electronic process except as provided in paragraph 1.4, hereafter.”
10THE ORDER CONTAINS A SINGLE EXCEPTION General Administrative Order 91-4, ¶ 1.4(a):“The Presiding Judge may enter assignment orders without reference to the electronic random assignment system in cases which require intensive judicial supervision & management such as…Mass tortCommercial airplane crashExplosionMultiparty or other unusual situations which necessitate extensive pretrial activity or extended trial time.NOTE: “This exception shall be exercised on a very limited basis as the interests of justice may require.”
11APPEARANCESPLEASE file an appearance before addressing the Court – it is required! (Supreme Court Rule 13(c)(1) & Circuit Court Rule 1.4(a)).“Special & limited appearances” ended in Jan“Limited scope” appearances became effective under S.Ct.Rule 13 on July 1, 2013.
12EXTENSIONS OF TIME DO NOT: Applicable Rule & Statute – Both require “good cause.”Supreme Court Rule 183735 ILCS 5/2-1007What if you don’t have “good cause”? JUST SAY SO!!DO NOT:Say something that isn’t accurateBlame your opponentBlame the judge
13ASSERTING PRIVILEGEDon’t even bother arguing your claim of privilege if you haven’t generated a privilege log.It is required under Supreme Court Rule 201(n) & must include:Description of the documents & dates generated*Things not disclosedExact privilege being invokedIf attorney-client privilege is invoked, be prepared to produce affidavit(s) establishing the factual foundation for it.
14PHYSICIAN DEPOSITIONS The rule that addresses non-party M.D. depositions is Supreme Court Rule 204(c).If no agreement, the requirements are issuance of a court order & payment of a “reasonable fee.”If contesting the fee, provide the judge with information about the doctor’s training, experience, board certification & hospital affiliations.
15RULES TO SHOW CAUSE Non-parties, not parties. Service pursuant to Supreme Court Rule 105:SummonsCertified or registered mail, return receipt requestedPublication (Need affidavit & court authorization)If person fails to respond, next step is a body attachment, which can only issue if there has been personal service. Supreme Court Rule 204(d).If a body attachment issues, include specific identifying information and an “I” bond amount.
16DISPOSITIVE MOTIONSKnow the appropriate procedural vehicle for your desired relief – AND CITE IT!! (Judges don’t like to guess.)Know the limitations of the procedural vehicle you rely upon – AND DON’T EXCEED THEM!
17NOTICE YOUR MOTIONS FOR HEARING ASAP Circuit Court Rule 2.3: Any motion - 90 days after filing or Court may deny “by reason of delay.”Circuit Court Rule 2.1(f): Summary judgment motions must be presented for hearing at least 45 days before trial date – “unless a deadline…is otherwise specified in the case management order.CAUTION: Beware deadlines in the Standing Orders!!
18NUNC PRO TUNC ORDERSNunc pro tunc is not a talisman against legal malpractice.It is only appropriate to correct clerical errors or matters of form so that the order reflects what actually occurred.It cannot be used to:Supply omitted judicial actionCorrect judicial errorsCorrect jurisdictional defects
19PETITIONS TO APPROVE SETTLEMENT Follow the written procedures established by the Presiding Judges of the Law Division, Probate Division & First Municipal.PLEASE !!!Failure to do so will result in delay or denial of your petition, thereby delaying payment of the settlement.
20PETITIONS TO APPROVE SETTLEMENT Attorney fees – Cook County Local Rules 6.4(b) & 6.5(d) for minors, disabled persons & decedents.“Fair & reasonable” or “necessary” -- Don’t ask for this language in regard to attorney fees or expenses. It is not required & doesn’t matter what the judge thinks. You get what you are entitled to under the client contract & Local Rules 6.4 & 6.5.“Detailed itemization” – Required for all expenses & don’t even bother asking for charges that amount to overhead.Probate expenses -- “Not recoverable in the Law Division.”Degrees of dependency -- MUST be agreed by all heirs, not just the Administrator. If not, there must be a hearing.
21TRIAL MOTIONSDon’t try to disguise dispositive motions (summary judgment or section 2-619) as motions in limine.Don’t bring oral motions in limine. (“This practice is unsupported by the case law & increases the chance of error.” Davis v. City of Chicago, 2014 IL App (1st)).Memorialize all rulings in limine in a written order that specifies the excluded evidence. Do not simply draft orders that state, “granted” or “denied.”Get the written orders signed by the Judge before opening statements.NOTE: Don’t forget to make simultaneous objections during trial.
22JUDGE JOHN J. CALLAHAN, JR. Motion Call “C” Room 2203
23MOTION CALL PET PEEVESLong, rambling statement of facts at the beginning of a SJ motion, followed by an argument section that fails to cite to the record.Orders that merely refer to “defendant” or “plaintiff” when there are multiple defendants or plaintiffs.Forum non conveniens motions that fail to discuss the actual facts. FNC means FACTS NOT CASES.Lawyers who do not use the electronic citation format, which has been in use for nearly 3 years.Citations to the NE Reporter or Ill.Dec., rather than the new electronic format.
24MOTION CALL PET PEEVESCourtesy letters that fail to identify what is being submitted or when the matter is set for hearing.Motions that do not include a copy of the complaint.Reply briefs that simply cut & paste sections from opening brief. When you repeat, the Court is done reading.Deposition transcripts where the witness’ employer & job title are buried in the transcript. Provide this information to the Court in a summary of your exhibits.Emotionally charged language. Do not use adjectives & adverbs. Leave them at home for the dog to chew on.
25MOTION CALL PET PEEVESSloppily written orders. Take the time to make your orders neat & legible.Sniping at opposing counsel during case management or oral argument.Attorneys who know nothing about the case, but were sent to “cover” the CMC. Off to the jury room & the end of the call.Discovery responses that refer to an entire medical chart, but to no specific page.Boilerplate discovery objections that do not explain why a request is unduly burdensome, overly broad or vague.
26MOTION CALL PET PEEVESObjections to discovery because a word has not been defined, but the “objectionable” word is written in plain English.Paragraphs longer than ½ page.Attempts by a settling plaintiff’s attorney to recover costs that are part of overhead, such as postage, parking, mileage & cab fare. When you nickel & dime your client, you cheapen yourself in the eyes of the Court.Affidavits based on what the affiant “believed” or “understood.” Subjective beliefs are not facts.Briefs without page numbers centered at the bottom of the page.