A reduction in our operating budget of 1% in FY 08 ‐ 09 and another 1% reduction in FY 09 ‐ 10 For budgetary purposes, enrollment (FTSE) is projected to grow 0%. The unaudited FTSE for FY 08 ‐ 09 was 2251.6 FTSE. If we grow, we will receive $2130/FTSE. If we lose FTSE, we pay back $1950/FTSE. Aside from enrollment growth dollars, Meet & Confer/Collaborative Agreements may be the only possible source for new dollars.
Reallocation of SMCC funds within existing 2010- 11 Budget is the primary source of dollars. Any position or activity funded for 2009-10 with OYO funds will need to be requested again. The Active Retirement Program remains in flux depending on Governing Board actions and the college's ability to respond. Increases in utility costs will be mandated; we do not receive any additional funds for increases in utilities or postage.
The amount of carry ‐ forward/one ‐ time ‐ only funds may be limited. The CTC Technology Plan will continue to support the replacement of computers in classrooms, offices and presentation systems. There will be limited capital funds for other items.
Account Managers are encouraged to meet with Dzung Tran by Friday, September 11 to review your existing budget. Adjustments can be made from object code 53xxx to 59xxx within your account(s) budget(s) and/or crossed off your budget, but your bottom line figure must remain the same. Do not change "Personnel & Benefit"/Object codes "51xxx" & "52xxx.“ The changes should be approved by the Vice President by Friday, September 11.
Create and submit the appropriate Budget Request Forms. Submit requests on ‐ line by Friday, September 25, 2009 by 5:00pm. The online Budget Request System will be closed at the end of the working day. No late requests will be accepted.
An updated Budget Development System Allow you submit multi-detail requests of a project/work under one budget request. The System calculates more proficiently the salary and benefit for your personnel request. User-friendly and easily for you to view and edit your request.
Select “Run” to install the system after you click on “Budget Request Form” link.
Fiscal Year – Select the fiscal year of The budget requests Mode – There are 3 different modes including Add a new request, View and Edit a current budget request BR List – the list of current or last Year Budget
Withdraw your budget request Copy a viewed request View and Print a Request Form View Job and Pay-rate information Save the details of the budget request Close the budget form
Now thru Sept 11 - Make an appointment with Dzung Tran to review current year budget. Consider changes in department Base Budget. Sept 11 - Account Managers submit changes in Base Budget to Vice Presidents. Sept 18 - Vice Presidents transmit approved Base Budget changes to Dzung Tran. Sept 25 - ALL FY09-10 budget requests must be completed in the Budget Request System by 5 p.m.
Sep 28 - Oct 4 - College Business Office reviews requests for completeness. Oct 5- 16 - Vice Presidents’ Committees review and rank requests from their areas. Requests are ranked by: Permanent or One-time-only/Carry forward. Equipment/Remodeling. Oct 23 - Vice Presidents’ committee recommendations are inserted in the Budget Request System.
Oct 19- 23 - College Technology Committee reviews NEW Technology requests. VPs and President review ranked budget requests for completeness. Oct 26- 30 - College Business Services review and prepare budget request for Exec. Team. Nov 2-13 - Executive Team review of combined rankings. Dec 7 – President’s Leadership Advisory Council reviews of budget recommendations. Dec 19 - Final FY 10-11 submission to District Budget Office.