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Budget Module Processing Kathy Thurman, Director MTSU Budget and Financial Planning.

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Presentation on theme: "Budget Module Processing Kathy Thurman, Director MTSU Budget and Financial Planning."— Presentation transcript:

1 Budget Module Processing Kathy Thurman, Director MTSU Budget and Financial Planning

2 Banner Mod TBR-044 The primary objective of the TBR-044 was to develop a set of reports, and an extract file for TBR, that would replace the FRS Budget Module. There are 2 new forms and 18 reports that make up the Banner Budget Module. Reports are submitted using Banner Job Submission. The budget data is stored in Budget Phases which correspond with the columns on the reports.

3 Budget ID and Budget Phases Budget IDs equate to the fiscal year. There is only one ID per year. This ID is used on HR and FI. This year the ID is FY2008. Budget Phases contain the data for the columns in the budget document. The TBR prototype for the budget module pre-installed Budget IDs (FTVOBUD) and Budget Phases (FTVOBPH).

4 FY2008 Phases 075A Actual FY O July Original Budget FY R Revised Budget FY E Estimated Budget FY P Proposed Budget FY Other phases can be added as needed HR uses LBR08 The Budget ID and Phases are accessed in Banner via FTMOBUD

5 Budget Phase Flowchart Budget ID: FY2007 July Budget phases Actual A Oct R Estimated E July P October Budget phases Actual A July O Oct R Budget ID: FY2008 July Budget phases Actual A Oct R Estimated E July P Amounts rolled from FY P to FY O

6 October Budget Prior Year Actual (FY ) July Original Budget (FY ) October Revised Budget (FY ) The October Budget document contains 3 columns (Banner Phases)

7 Loading Prior Year Actual data Key the data via FBABDRA (replacement for FRS U03 screen) Spreadsheet Budgeting – Download operating ledger YTD Activity. – Upload it to 075A phase by matching the YTD Activity column in the spreadsheet to the Budget Amount in the phase. – Beware of terminated FOAPALs!

8 Loading the July Budget Phase If Banner was used to create the July budget, it will be in Budget ID FY2007, Phase 084P. Move the data to FY2008, Phase 081O using FBABPRC to setup the parameters followed by FBRBDBB to roll from one phase to another. Method # 1:

9 Loading the July Budget Phase Spreadsheet Budgeting – Download the operating ledger Adopted Budget. – Upload it to 081O phase by matching the Adopted Budget column in the spreadsheet to the Budget Amount in the phase. Method # 2:

10 October Budget – MTSU method Enter budget revisions in the operating ledger using BD02 or BD04 transactions (FGAJVCD). Use FBABPRC to set the parameters to roll the operating ledger budget (OPAL) to the October Phase (082R). Run FBRBDBB to move the data. Review using FBIBUDG or FBABDRA.

11 October Budget – another method Use FBABPRC to set the parameters to roll the operating ledger budget (OPAL) to the October Phase (082R). Run FBRBDBB to move the data. Review using FBIBUDG or FBABDRA. Make changes using FBABDRA. Use spreadsheet budgeting to calculate the changes and update the operating ledger using FUPLOAD.

12 Ready to run reports!

13 New Form FZVALLC Pre-installed values for fund balance, approved allocations, and restricted revenues and expenses. N = not on FZMTBRB

14 New Form FZMTBRB Used for Forms I, II, and VIII Populates from Form II Subtotals recalculate October populates July ETSU and TSU only

15 Forms I thru VIII Run using job submission Instructions are on the UOM drive https://umdrive.memphis.edu:443/xythoswfs/ webui/_xy _docstore1-t_16zBsYBG https://umdrive.memphis.edu:443/xythoswfs/ webui/_xy _docstore1-t_16zBsYBG – Folder MODS – TBR-044 – Functional Specifications – Web Virtual Classroom Training

16 New Report FZRAVER Comparison Report to be sent to TBR – In July, this report must be run twice. Compare Estimated and Proposed Compare Revised and Estimated – In October, only run one time. Compare Original and Revised Reports + or -10% variance, or when one value is zero.

17 FZREDIT Replaces FRS Edit FBAT20 Runs all of the reports, creates the extract file to be sent to TBR, and checks for errors. Be sure all errors are fixed before sending the file to TBR.

18 Questions ??


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