1. Budget Module Processing
Kathy Thurman, Director
MTSU
Budget and Financial Planning

2. Banner Mod TBR-044
The primary objective of the TBR-044 was to develop a set of reports, and an extract file for TBR, that would replace the FRS Budget Module.
There are 2 new forms and 18 reports that make up the Banner Budget Module.
Reports are submitted using Banner Job Submission.
The budget data is stored in Budget Phases which correspond with the columns on the reports.

3. Budget ID and Budget Phases
Budget IDs equate to the fiscal year. There is only one ID per year. This ID is used on HR and FI. This year the ID is FY2008.
Budget Phases contain the data for the columns in the budget document.
The TBR prototype for the budget module pre-installed Budget IDs (FTVOBUD) and Budget Phases (FTVOBPH).

4. FY2008 Phases 075A Actual FY 06-07 081O July Original Budget FY 07-08
The Budget ID and Phases are accessed in Banner via FTMOBUD
075A Actual FY 06-07
081O July Original Budget FY 07-08
082R Revised Budget FY 07-08
083E Estimated Budget FY 07-08
084P Proposed Budget FY 07-08
Other phases can be added as needed
HR uses LBR08

5. Budget Phase Flowchart
Budget ID: FY2007
July Budget phases
Actual 05-06
065A
Oct 06-07
072R
Estimated 06-07
073E
July 07-08
084P
Amounts rolled from FY P to FY O
Budget ID: FY2008
October Budget phases
Actual 06-07
075A
July 07-08
081O
Oct 07-08
082R
Budget ID: FY2008
July Budget phases
Actual 06-07
075A
Oct 07-08
082R
Estimated 07-08
083E
July 08-09
094P

6. October Budget
The October Budget document contains 3 columns (Banner Phases)
Prior Year Actual (FY )
July Original Budget (FY )
October Revised Budget (FY )

7. Loading Prior Year Actual data
Key the data via FBABDRA (replacement for FRS U03 screen)
Spreadsheet Budgeting
Download operating ledger YTD Activity.
Upload it to 075A phase by matching the YTD Activity column in the spreadsheet to the Budget Amount in the phase.
Beware of terminated FOAPALs!

8. Loading the July Budget Phase
Method # 1:
If Banner was used to create the July budget, it will be in Budget ID FY2007, Phase 084P.
Move the data to FY2008, Phase 081O using FBABPRC to setup the parameters followed by FBRBDBB to roll from one phase to another.

9. Loading the July Budget Phase
Method # 2:
Spreadsheet Budgeting
Download the operating ledger Adopted Budget.
Upload it to 081O phase by matching the Adopted Budget column in the spreadsheet to the Budget Amount in the phase.

10. October Budget – MTSU method
Enter budget revisions in the operating ledger using BD02 or BD04 transactions (FGAJVCD).
Use FBABPRC to set the parameters to roll the operating ledger budget (OPAL) to the October Phase (082R).
Run FBRBDBB to move the data.
Review using FBIBUDG or FBABDRA.

11. October Budget – another method
Use FBABPRC to set the parameters to roll the operating ledger budget (OPAL) to the October Phase (082R).
Run FBRBDBB to move the data.
Review using FBIBUDG or FBABDRA.
Make changes using FBABDRA.
Use spreadsheet budgeting to calculate the changes and update the operating ledger using FUPLOAD.

12. Ready to run reports!

13. New Form FZVALLC
Pre-installed values for fund balance, approved allocations, and restricted revenues and expenses.
N = not on FZMTBRB

14. New Form FZMTBRB Used for Forms I, II, and VIII ETSU and TSU only
October populates July
Populates from Form II
Subtotals recalculate

15. Forms I thru VIII Run using job submission
Instructions are on the UOM drive
Folder MODS
TBR-044
Functional Specifications
Web Virtual Classroom Training

16. New Report FZRAVER Comparison Report to be sent to TBR
In July, this report must be run twice.
Compare Estimated and Proposed
Compare Revised and Estimated
In October, only run one time.
Compare Original and Revised
Reports + or -10% variance, or when one value is zero.

17. FZREDIT Replaces FRS Edit FBAT20
Runs all of the reports, creates the extract file to be sent to TBR, and checks for errors.
Be sure all errors are fixed before sending the file to TBR.

18. Questions ??