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1 NIH RESEARCH CONTRACTS Erin Flynn Pacifico Division of Acquisition Policy & Evaluation OAMP/NIH.

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Presentation on theme: "1 NIH RESEARCH CONTRACTS Erin Flynn Pacifico Division of Acquisition Policy & Evaluation OAMP/NIH."— Presentation transcript:

1 1 NIH RESEARCH CONTRACTS Erin Flynn Pacifico Division of Acquisition Policy & Evaluation OAMP/NIH

2 2 NIH Research Contracts  What are they?  How do you find out about them?  How are successful offerors selected?  Should you try to get a contract?

3 Research Project Grants and R&D Contracts at the NIH FY 2012 NIH Spending in Billions of Dollars 3

4 NIH FY 2012 ACQUISITIONS $4.67 B Shows dollars in millions and percentages of total dollars. 4

5 NIH FY 2011 ACQUISITIONS $5.17 B Shows dollars in millions and percentages of total dollars. 5

6 NIH FY Decrease 6

7 NIH FY 2011 ACQUISITIONS $2.52 B, R&D CONTRACTS Shows dollars in millions and percentages of total dollars. 7

8 NIH FY 2012 ACQUISITIONS $1.7 B R&D CONTRACTS Shows Dollars in Millions and percentages of total dollars. 8

9 9 Contracts: What Are They?  Contracts are mutually binding legal relationships obligating the seller to furnish supplies or services and the buyer to pay for them.  Contracts are subject to protests, claims, and terminations for default or convenience.

10 10 Contracts: What Are They?  Not a grant or a cooperative agreement.  Used when the primary purpose is to acquire goods or services for the direct use or benefit of the Government.  Greater Government control/direction of project.

11 11 Contracts: What Are They?  Usually result from the Government’s acceptance of a solicited offer. Can be competitive or sole source.  Government-initiated Statement of Work.

12 12 What Else?  Contracting Processes 1. Sealed bidding – involves competitive bids, public opening of bids, and award 2. Contracting by negotiation Most R&D projects will be negotiated

13 13 What Else?  Types of Contracts 1. Fixed-price- agreement to deliver supplies/services at the time specified for a price that cannot be changed 2. Cost-reimbursement- used when uncertainties exist such that cost of performance cannot be estimated with sufficient reasonableness to use a fixed-price contract Most R&D projects are cost- reimbursement

14 14 Similarities to Grants  Peer review of concepts and proposals including use of Scientific Review Officers  Team Approach to Contract Management –Contracting Officer/Contract Specialist and Project Officer (PO/COTR)

15 15 Similarities to Grants  Required compliance with regulations and policies, such as animal welfare, human subjects protection, fiscal management and administrative compliance  Submission of invoices and technical progress reports

16 16 Differences between Contracts and Grants  Federal Acquisition Regulation, Health and Human Services Acquisition Regulation, NIH acquisition policies  Subject to public policy initiatives and social and economic programs

17 17 Differences between Contracts and Grants  Will likely involve negotiations and opportunity to submit revised proposals after negotiations are concluded  Proposals are evaluated against technical evaluation criteria created for that project

18 18 Sample Technical Evaluation Criteria 1. Technical Approach - 35 Points Methods and procedures for executing the requirements 2. Feasibility of Accomplishing the Requirements- 30 Points Includes recommended approach for resolution of major difficulties and problem areas

19 19 Sample Technical Evaluation Criteria 3. Qualifications and Availability of Proposed Scientific and Management Staff - 25 Points Leadership and Management Structure; Scientific and Technical Staff; Subcontractors

20 20 Sample Technical Evaluation Criteria 4. Facilities and Resources - 10 Points Documented availability and adequacy of facilities, equipment, and resources

21 21 R&D Examples  NINDS-RFI-NS (RFI): Drug Manufacturing and Formulation Services for Neurotherapeutics  HHSN C (sources sought): Recovery After an Initial Schizophrenia Episode

22 22 R&D Examples  NIH-NICHD-CDBPM (presol): Newborn Screening Translational Research Network  HHS-NIH-NIDA(AG)-RFP (solicitation): Baltimore Longitudinal Study of Aging (BLSA) Home Visits Program

23 23 How Do I Find Out About Contracts?  Proposed contract actions exceeding $25,000 are published in the Federal Business Opportunities

24 24

25 25 NIH RFPs

26 26 How Do I Find Out About Contracts?  NIH Guide for Grants and Contracts  Electronic Guide to NIH Acquisition

27

28 28 Should You Try to Get an NIH Contract?  Preparing a proposal requires individual and institutional resources.  You must realistically assess your chances of winning a contract.

29 29 Should You Try to Get an NIH Contract?  Carefully read the Request for Proposal that interests you. It contains all the information needed to prepare a proposal.  Will you be able to convince peer reviewers that you understand the problem and have a sound approach?

30 Should You Try to Get an NIH Contract?  How would your personnel, especially key personnel, rate in an evaluation?  How would your facilities score?  If you are not successful, request a debriefing from the CO to find out why you were not selected for award and to get information that will help you compete in the future. 30

31 Additional Information  The NIH Contracts Page contains a link to “A Guide to the NIH Acquisition Process” and other information.  A link to the FAR https://www.acquisition.gov/far/ 31

32 32 Questions?


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