7 NIH FY 2011 ACQUISITIONS $2.52 B, R&D CONTRACTS Shows dollars in millions and percentages of total dollars.
8 NIH FY 2012 ACQUISITIONS $1.7 B R&D CONTRACTS Shows Dollars in Millions and percentages of total dollars.
9 Contracts: What Are They? Contracts are mutually binding legal relationships obligating the seller to furnish supplies or services and the buyer to pay for them.Contracts are subject to protests, claims, and terminations for default or convenience.
10 Contracts: What Are They? Not a grant or a cooperative agreement.Used when the primary purpose is to acquire goods or services for the direct use or benefit of the Government.Greater Government control/direction of project.
11 Contracts: What Are They? Usually result from the Government’s acceptance of a solicited offer. Can be competitive or sole source.Government-initiated Statement of Work.
12 What Else? Contracting Processes 1. Sealed bidding – involves competitive bids, public opening of bids, and award2. Contracting by negotiationMost R&D projects will be negotiated
13 What Else? Types of Contracts 1. Fixed-price- agreement to deliver supplies/services at the time specified for a price that cannot be changed2. Cost-reimbursement- used when uncertainties exist such that cost of performance cannot be estimated with sufficient reasonableness to use a fixed-price contractMost R&D projects are cost-reimbursement
14 Similarities to Grants Peer review of concepts and proposals including use of Scientific Review OfficersTeam Approach to Contract ManagementContracting Officer/Contract Specialist and Project Officer (PO/COTR)
15 Similarities to Grants Required compliance with regulations and policies, such as animal welfare, human subjects protection, fiscal management and administrative complianceSubmission of invoices and technical progress reports
16 Differences between Contracts and Grants Federal Acquisition Regulation, Health and Human Services Acquisition Regulation, NIH acquisition policiesSubject to public policy initiatives and social and economic programs
17 Differences between Contracts and Grants Will likely involve negotiations and opportunity to submit revised proposals after negotiations are concludedProposals are evaluated against technical evaluation criteria created for that project
18 Sample Technical Evaluation Criteria 1. Technical Approach - 35 PointsMethods and procedures for executing the requirements2. Feasibility of Accomplishing the Requirements- 30 PointsIncludes recommended approach for resolution of major difficulties and problem areas
19 Sample Technical Evaluation Criteria 3. Qualifications and Availability of Proposed Scientific and Management Staff - 25 PointsLeadership and Management Structure; Scientific and Technical Staff; Subcontractors
20 Sample Technical Evaluation Criteria 4. Facilities and Resources - 10 PointsDocumented availability and adequacy of facilities, equipment, and resources
21 R&D ExamplesNINDS-RFI-NS (RFI): Drug Manufacturing and Formulation Services for NeurotherapeuticsHHSN C (sources sought): Recovery After an Initial Schizophrenia Episode
22 R&D ExamplesNIH-NICHD-CDBPM (presol): Newborn Screening Translational Research NetworkHHS-NIH-NIDA(AG)-RFP (solicitation): Baltimore Longitudinal Study of Aging (BLSA) Home Visits Program
23 How Do I Find Out About Contracts? Proposed contract actions exceeding $25,000 are published in the Federal Business Opportunities
28 Should You Try to Get an NIH Contract? Preparing a proposal requires individual and institutional resources.You must realistically assess your chances of winning a contract.
29 Should You Try to Get an NIH Contract? Carefully read the Request for Proposal that interests you. It contains all the information needed to prepare a proposal.Will you be able to convince peer reviewers that you understand the problem and have a sound approach?
30 Should You Try to Get an NIH Contract? How would your personnel, especially key personnel, rate in an evaluation?How would your facilities score?If you are not successful, request a debriefing from the CO to find out why you were not selected for award and to get information that will help you compete in the future.
31 Additional Information The NIH Contracts Page contains a link to “A Guide to the NIH Acquisition Process” and other information.A link to the FARhttps://www.acquisition.gov/far/