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The institutional repository Ellen Cole Scholarly Publications Librarian, Northumbria University.

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Presentation on theme: "The institutional repository Ellen Cole Scholarly Publications Librarian, Northumbria University."— Presentation transcript:

1 The institutional repository Ellen Cole Scholarly Publications Librarian, Northumbria University

2 An online archive of an HEI’s research outputs, holding both descriptive records and full text files. At all levels of the researcher’s career All disciplines Created from desire to deliver OA Interoperability

3 There are as many ways to run a repository as there are institutions

4 Institutional repositories in the UK 6% of global journal output from the UK Public institutions Purchasing structures National information funding framework

5 Research Excellence Framework A process of expert review to assess the quality of research -REF2 collection of metadata and outputs -Accountability for public investment -Impact

6 Repositories… Often serve multiple purposes Should move with the research culture Are interoperable and adaptable

7 NRL in 2008 DSpace repository hosted by Open Repository Deposits made by administrators in each school Part of one cataloguer’s job, one library assistant Only library staff could login Voluntary deposit

8 NRL in 2014 EPrints repository hosted by EPrints Services Deposit mandate (inc. full text) Thesis mandate All university staff may login One librarian, 4 FTE assistants – part of bigger publication service Used for research administration

9 Content What research is done at your institution? Do you want to capture it all? What is research anyway?!

10 “research is defined as a process of investigation leading to new insights, effectively shared” HEFCE

11 When researchers deposit their research to the repository, should they deposit metadata and full text, or will metadata only be accepted?

12 How will content get in? By the author By admin/library By RSS / other feeds from databases From a CRIS (but how does research get into the CRIS?)

13 Deposit policy Back to this: When researchers deposit their research to the repository, should they deposit metadata and full text, or will metadata only be accepted? Which parts, if any, will policy govern?

14 Mediation Between research going into the repository and a record appearing to the public Check & enrich metadata, copyright & licences, negotiate with author & publisher

15 Support Management, administrative and technical roles Management and administrative support are usually library-based (*somewhere*)

16 Support roles involve more than just metadata: Enquiries Technical issues Advocacy Reporting on usage

17 Assuring authors that they are permitted to deposit, won’t be plagiarised and will not ruin their chances of future publication. Sherpa/Romeo:

18 Explaining that closed access creates a system where access to research is based on means to pay, not need. OA Button: https://www.openaccessbutton.org/https://www.openaccessbutton.org/ Who Needs Access?

19 Explaining the author’s responsibilities, as a result of their employment or funding, toward Open Access. Sherpa/Juliet:

20 Demonstrating value Showing that the repository is well-used, both by other academics and by people seeking research. Tell a story about how the repository is used.

21 What is deposited – Types of publication – Depositor type – Full text / metadata How is it used – IRUS – IRStats – Google Analytics – Alternative metrics

22 What’s next? HEFCE policy Current Research Information Systems (CRIS) Implementing new bibliographic standards

23 Embedding ORCID across researcher career paths ‘Moving ORCID upstream’ will add ORCID as a field in the PGR student record for submission as part of the 2014 HESA return ‘Enhancing registration in campus based publishing partnerships’ will incorporate ORCID in our open access journal publishing platform

24 Optimising resources to develop a strategic approach to Open Access Develop shared tools and best practice policies and procedures to enable HEIs with limited external funding to effectively and creatively respond to the challenges and opportunities presented by recent Open Access policies

25 Ellen Cole – Any questions?


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