Presentation on theme: "Florida Catholic Conference Accreditation Program"— Presentation transcript:
1 Florida Catholic Conference Accreditation Program Mary Camp, FCC Associate Director for Accreditation
2 Goals for TodayAcquaint or refresh you with the FCC Accreditation Program.Familiarize you with the National Catholic Standards and Benchmarks for Effective Catholic Elementary and Secondary schoolsPrepare you for this year’s accreditation activities (many of you are prepping for a visitation either this year or next year and/or preparing to be a team member on a visitation.
3 Florida Catholic Conference Accreditation Program Brief Background
4 Accreditation = Continuous Improvement In Georgia – Five Year Cycle In Florida – Seven Year Cycle
5 FCCAP – Georgia Year 1 – Implement Action Plans and report to DOSV Year 3 – Implement Action Plans & Third Year Conference (TYC)Year 4 – School Improvement Plan process (SIP)Year 5 – SIP Visitation
6 FCCAP - Florida Year 1 – Implement Action Plans and report to diocese Year 3 – Implement Action Plans & Third Year Conference (TYC)Year 4 – Implement Action PlansYear 5 – Implement Action PlansYear 6 – School Improvement Plan process (SIP)Year 7 – SIP Visitation
7 FCCAP Where is your school in the cycle? St. James – Year 1 Blessed Sacrament – VisitImmaculate Conception - SIPNotre Dame Academy – SIPSacred Heart – SIPSt. Anne Pacelli – VisitSt. Frances Cabrini – TYCSt. Francis Xavier – SIPSt. James – Year 1St. John the Evangelist – SIPSt. Joseph – VisitSt. Mary on the Hill – Year 1St. Peter Claver – VisitSt. Peter the Apostle – SIPSt. Teresa – SIP
9 FCCAP Annual Events Pay Dues – The Diocese pays these for DOSV schools Complete Annual Report for Continued Accreditation (ARCA)Order National Council for Private School Accreditation (NCPSA) Certificate if desired
11 STANDARDS Current FCCAP National Catholic Beliefs & Mission School & CommunityProgram of LearningPersonnelAdministrationLearning Media ServicesPupil ServicesSchool Plant & FacilitiesMission & Catholic IdentityGovernance & LeadershipAcademic ExcellenceOperational Vitality
12 Annual Report for Continued Accreditation (ARCA) Review the standards and report school’s complianceRequest Limited Teaching Endorsement or Waiver, if neededInstitutional IntegrityFCCAC reviewAccreditation Status:AccreditedAccredited AdvisedAccredited WarnedAccredited ProbationAccreditation Revoked
13 FCCAP The www.EAS-ed.org Web site is a very valuable resource. Under Resources you will find:Policies and ProceduresPrinciples and StandardsVisitation ManualNews and Links provide information about our program, and connections to various education related Web sites.Login – Dashboard:Private Resources – CompanionPaymentsARCA
14 FCCAP Login – Dashboard: Need email address & password From the Dashboard you can see items in theEAS-Ed Management BoxE-ARCAPrevious E-ARCAsPaymentsProfilePrivate ResourcesFCC Companion ManualSIP Sample CalendarTYC Report TemplateYearly Report Template
16 Year 4 or 6 – School Improvement Plan Process The Companion – Guide for the processSIP notice from my officeMeetings with DOSV personnelForm a steering committee and area committeesCollect and analyze data (including student performance and survey results)Create a SIP Report
17 School Improvement Plan 6 Main Areas School ProfileMission and BeliefDesired Results for Student LearningAnalysis of Instructional & Organizational EffectivenessAction PlanAccreditation Standards Review
18 Surveying Stakeholders Currently FCCAP uses online questionnaires from AdvancED.Available to the Georgia schools through ASSIST.Login onGo to ASSIST and start a new surveyHave you been contacted by AdvancED?
19 SIPFirst 4 Areas – doing research, collecting and analyzing data to get a complete picture of the school’s history, where it is now, and setting goals for future progressAction PlansMake the Goals concrete and measurable (ASSIST)Analyze the dataAdjust the goals as needed
20 Strengths & Weaknesses School ProfileMission & Belief StatementsDesired Results for Student LearningAnalysis of Instructional & Organizational EffectivenessPlanActionAccurate AccountData AnalysisStudent PerformancePerceptionsStrengths & WeaknessesSpecific Measurable Goals to Document
21 Visitation Home diocese verifies school readiness Chairperson brokered by FCCAC2-3 Additional Team MembersThree day visit traditionally begins Wednesday afternoon with a school tour and Opening Event that evening. Thursday – meetings and observations. Friday is an early dismissal day and concludes with the Oral Exit Report around 1 pm.Official Visitation Report approved by FCCAC
22 Visitation Diocese verifies school readiness File Check SIP Book reviewReview of Action PlansReview of Standards
23 Preliminary Visit – Chair to School School’s ResponsibilityChair’s ResponsibilitySet date with chair (prelim takes place at least 1 month prior to the visitation)Send SIP book well in advance of preliminaryMake arrangements for staff to be presentFile Check DocumentsConfirms date with school (prelim takes place at least 1 month prior to the visitation)Read SIP thoroughly, preparing questionsPrepare schedule for preliminary visit and send to the school well in advance
24 Preliminary Visit Schedule Arrival at School – around 8:00 a.m.Meeting with Principal & Steering Committee ChairReview SIPReview previous Visitation ReportReview current and previous 2 years of ARCA’sPrepare Visitation ScheduleArrange for lodgingArrange for work area, equipment, supplies, etc.Obtain school schedule with arrival, dismissal, lunch,Obtain floor plan of school
25 Preliminary Visit Schedule Arrange for Voucher Forms for TeamArrange for times and rooms for interviews and meetingsReview Personnel Credentials - ChecklistMeet with Pastor – procedures and importance of VisitTour School Facilities & GroundsCall Diocesan Office – readiness of school for visitMeet with Faculty at end of day – information regarding the Visitation: Team, schedule, questions, affirmation of SIP
26 Post Preliminary Visit School’s ResponsibilityChair’s ResponsibilitySend any necessary documents, revisions to the Chairperson as soon as possibleSend SIP to team membersPrepare for the visitationFollow-up Letter to Principal –verification of schedule, reminder to send SIP to Team Members, copy of materials sent to TeamLetters to Team –schedule, assignments, travel arrangements to be sent to Chair and Principal, read SIP thoroughly and carefully
27 Visitation – Assignment for Team Members Member 1 Profile & Mission & BeliefsStandards A, B, HInterview – Religion Coor, & PastorMember 2 Desired ResultsStandards C, GInterview – Guidance & ResourceChair: Effectiveness / Action PlanStandards D, E, FInterview – Technology & Media
28 Pre-Visitation Mailing to Team Members Visitation Cover: Team Names & Addresses / HotelVisitation ScheduleTeam AssignmentsSchedule for Interviews and Meetings
29 Visitation – Day One – Sample 11-12:00 p.m. Team arrives at Hotel12:30 p.m. Lunch for Team1:15 p.m. Team Orientation3:20 p.m. Meeting at School with Administration and Steering Committee4:20 p.m. Tour of School Facilities and Campus5:00 p.m. Dinner for Team and School Officials7:00 p.m. School Activity: Liturgical Prayer, Brief Introduction to Accreditation Program, School’s Presentation , ReceptionKeep dinner and presentation SIMPLE!
30 Visitation – Day One – Details Orientation of TeamExplain folderCheck names and spelling of TeamReview ScheduleReview AssignmentsStandards Checklist / Area Guide SheetsClassroom VisitsReview of Results of Preliminary Visit
31 Visitation – Day One – Details Guidelines for Administration / Steering Committee MeetingUnderstand process and work on SIPClarify and ask questions about SIPAsk about communication of processAsk about difficulties / successesIs school pleased with outcomes? Why? Why not?Housekeeping / schedule details
32 Visitation – Opening Event Begin with a Liturgical PrayerChairperson explains why the team is at the schoolThe School presents their executive summary, school profile, and mission and belief statementsPowerPoint presentation could be usedStudents could be includedStakeholders are invitedShort receptionEntire event no longer than one hour
33 Visitation – Day Two – Sample 7:30 a.m. Team Breakfast/Meeting8:15 a.m. Meeting with Parents / Community Reps.9:30 a.m. Meeting with Students10:30 a.m. Classroom Observations / School Personnel Interviews11:30 a.m. Team Meeting12:00 p.p. Lunch1:00 p.m. Classroom Observations/ School Personnel Interviews2:00 p.m. Team Meeting
34 Visitation – Day Two – Sample 3:25 p.m. Meetings with Area Committees (1-4)4:25 p.m. Meeting with Action Plan Committee (include administration, Steering Committee)5:25 p.m. Team Debriefing6:00 p.m. Adjournment7:00 p.m. Dinner for TeamIndividual Work Sessions
35 Visitation – Day Two – Details Parent/Student MeetingsMeetings are confidential/ Take notes10-20 parents / 4th – 8th grade students (about 10-20)Questions:What influenced you in choosing this school?If you could make changes what would they be and why?What , in your words, is the Mission of the school?What do you know of the SIP process and the Action Plan
36 Visitation – Day Two – Details Personnel InterviewsDescribe your role and responsibilities.What was your role in the process of the SIP?How do you see your role in the implementation of the Action Plan?
37 Visitation – Day Two – Details Area Section Committee MeetingsQuestions of clarificationQuestions concerning processPossible Focus Questions from NSSE Visiting Team HandbookSuggestions for possible recommendations and why
38 Visitation – Day Three – Sample 7:30 a.m. Visiting Team Breakfast & Meeting9:30 a.m. Meeting with Administration and Steering Committee10:00 a.m. Team Work Session12:00 p.m. Early Dismissal Bell for School12:30p.m. Lunch for Visiting Team and Faculty1:30 p.m. Oral Exit Report2:30 p.m. Adjournment
39 Visitation – Day Three – Details Meeting with Administration / Steering CommitteeReview Standards Checklist – ask questions about items not observedReview Recommendations to SIP Process and Action PlanShare comments from Parent and Student Meetings check for any clarifications
40 Visitation – Day Three – Details Team Work SessionsShare consensually the Area RecommendationsShare consensually Standards RecommendationsEach Member hands in at least 1-2 commendations and recommendations for Areas and possible recommendations for StandardsEach Member signs the certificate page of the reportPreparation for Oral Report –“Talk it – do NOT Read it”!
41 Visitation – Day Three – Details Oral Exit ReportGratitude for hospitalityAffirmation of work done on SIPBrief update on importance of FCC AccreditationChairperson gives brief summary of comments from Parent and Student MeetingsEach Team Member gives a brief description of area, commendations and recommendations.Chairperson summarizes work and implications for future -- re-accreditation comes from FCC Committee
42 Written Report Outline in Visitation Manual Introduction – include objectives of Visit, brief demographics, brief description of Visitation process, comments from Interview and Meetings, as well as uniqueness of school program.
43 Written ReportExecutive Summary—comment, commendation, and recommendation on implementation of Recommendations to Standards and Process.Performance and Progress Report—comment, commendation, and recommendation on implementation of Action Plan goals.
44 Written ReportArea Reports– brief paragraph, 1-3 commendations and recommendations (Refer only to areas – not standards)
45 Written ReportArea Recommendations must be specifically addressed to the processEx. “The school profile should be updated annually.”“The priorities for improvement in student learning should be restated in clear, concise, measurable goals.”
46 Written Report Recommendations to Standards Must relate specifically to standardsStandard deficiencies are listed first; the remainder are listed in order (A-3, F-2. etc.)Use appropriate language, remembering that these are suggestions
47 Written Report Recommendations: D-15 The school should implement a written, school-based program of professional development.G-1 The school should continue to enhance and delineate more clearly its written plan for counseling services.
48 Written Report Evaluation and Summary Intent to implement Action Plan Overall impression of the schoolIntent to implement Action PlanWritten Report will be sent to FCC Accreditation Committee for review and granting of statusStatement of appreciation for hospitality
49 Written Report Certificate Use Worksheets and Assessments to complete Indicate Standards DeficiencyObtain signatures of Team Members
50 Written Report Chairperson’s Last Duties Receive from each Member: Assessment Tool for Specific AreaArea Work (Comments, Commendations, Recommendations)Standards RecommendationsObtain signatures on CertificateWrite and edit ReportReview Chairperson’s Checklist
51 Written Report Send report to team members for review Send report to FCCAC representative.Send final report, electronically, to ADA.(Remember, FCC will send copies to school.)
53 Third Year Conference Formal Mid-Cycle Progress Check Analyze data and create a mini-report focusing on:Recommendations from the visitation teamAction Plan progress in terms of student performanceStandards ComplianceReflection of what has been learned in the processGeneral plans for the remainder of the cycleImplementation team (or representatives) meet with DOSV representative and ADATeam presents, dialogue, and follow up letter from ADA