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March 2008OPM Staff Development Unit1 Organizational and Staff Development Unit Orientation for New Managerial Employees Next.

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Presentation on theme: "March 2008OPM Staff Development Unit1 Organizational and Staff Development Unit Orientation for New Managerial Employees Next."— Presentation transcript:

1 March 2008OPM Staff Development Unit1 Organizational and Staff Development Unit Orientation for New Managerial Employees Next

2 March 2008 OPM Staff Development Unit 2 How to Navigate Use the “Page Up” and “Page Down” keys on your keyboard. Click on to return to the Table of Contents.

3 March 2008 OPM Staff Development Unit 3 So You’re New to OPM? The DilemmaThe Solution Even if you’ve transferred from another state agency, new OPM employees have lots of questions and need time to adjust to their new work environment. Working your way through this presentation will help to familiarize you with the way OPM approaches employee training and acquaint you with some of our internal procedures.

4 March 2008 OPM Staff Development Unit 4 Take Notes as You Proceed As you proceed through this presentation, jot down any questions you may have so that you don’t forget to ask them!

5 March 2008 OPM Staff Development Unit 5 Preview of Things to Come and Table of Contents The “Staff” in the Staff Development Unit Where is the Staff Development Unit Located? The New Employee Orientation Home Page Training Announcements Required Training Internet Access Training Ethics Training Diversity Training Sexual Harassment Training Mobile Device Security Training Upcoming Training OPM’s Management Development Program Computer Training

6 March 2008 OPM Staff Development Unit 6 Preview of Things to Come and Table of Contents Computer Training Room OPM’s Health Awareness Program OPM Resource Library Ergonomics Awareness Online Timesheets New Employee Buddy Program Reserving Conference Rooms and Equipment State Sponsored Training: In-Service Courses State Sponsored Training: Management Development State Tuition Reimbursement Program Registering for Training from Outside Vendors That’s It! Here are Your To-Do’s!

7 March 2008 OPM Staff Development Unit 7 The “Staff” in the Staff Development Unit Director, Organizational and Staff Development Unit Claire M. Nolin, Ph.D. Phone: Training Program Specialist Alice L. Clive, M.S. Phone: Who are we?

8 March 2008 OPM Staff Development Unit 8 Where is the Staff Development Unit Located? We are located on the Second Floor, East Wing Adjacent to the Human Resources Unit

9 March 2008 OPM Staff Development Unit 9 The New Employee Orientation Home Page Have you found the New Employee Orientation Home Page on our Intranet? If not, add this link to your favorites: cwp/view.asp?a=3169&Q= &opmathomeNav=|47843| cwp/view.asp?a=3169&Q= &opmathomeNav=|47843| The New Employee Orientation Home Page centralizes the links to all the information new employees need to know on one page. If you have not yet visited this page, plan to visit it soon - it’s chock full of useful information!

10 March 2008 OPM Staff Development Unit 10 Training Announcements If you get an from any of these senders, it’s from the Staff Development Unit: 1. Staff Development 2. Claire Nolin 3. Alice Clive We use to communicate everything we do: Internal training sessions Special agency- wide events State-sponsored training opportunities

11 March 2008 OPM Staff Development Unit 11 Required Training 1. Internet Access 2. Ethics Training 3. Diversity Training 4. Sexual Harassment Prevention 5. Mobile Device Security Training 6. Orientation to Training Unit The following screens provide further details about OPM’s required trainings.

12 March 2008 OPM Staff Development Unit 12 Internet Access Training An Internet Access Training presentation (in PowerPoint) is available on the OPM Intranet from the New Employee Orientation page. When you have completed the presentation, use the link provided to print the Certificate of Completion, sign it, and return it to the Staff Development Unit. You must also return a signed Internet Access Application Form. It’s important that you return these forms within your first 2 days of employment as your access is dependent upon the processing of these forms. Required by OPM for All employees Note: Be sure to register for access to the OPMatHOme Intranet site first, or you won’t be able to access the Certificate of Completion!

13 March 2008 OPM Staff Development Unit 13 Ethics Training The Office of State Ethics provides online training directly on their website. Use this link default.asp and click on “Online Ethics Training” (in red font) default.asp It should take you about 45 minutes to an hour to work your way through the training. When you are done, please return the Certificate of Completion to the Staff Development Unit. You should complete this training within your first 2 weeks of employment. Required by State All Employees Annually Statutory Reference: C.G.S. § 1-81(a)(5) and § 1-89a(b)

14 March 2008 OPM Staff Development Unit 14 Diversity Training If you can provide documentation of prior attendance elsewhere, you will not be required to attend diversity training again. If you need to attend, we will register you for Diversity Training class offered by the Department of Administrative Services (DAS) Learning Center. Courses are offered during the spring and fall semesters. We’ll coordinate dates with you. Required by State All employees Supervisors within 6 months of assuming their duties Statutory Reference: C.G.S. § 46a-54(16)

15 March 2008 OPM Staff Development Unit 15 Sexual Harassment Prevention If you can provide documentation of prior attendance elsewhere, you will not be required to attend sexual harassment prevention training again. If you need to attend, we will add your name to our list and invite you the next time we offer an internal training session here at OPM. Required by State for supervisors within 6 months of assumption of duties Statutory Reference: C.G.S. § 46a- 54(15)(B) Required by Agency for all Employees

16 March 2008 OPM Staff Development Unit 16 Mobile Device Security Training OPM has developed a PowerPoint show to meet the requirement for mobile device security training. It is available on the agency’s Intranet and can be accessed from the New Employee Orientation page or you may click on the following link: home/employeedevelopment/mobile_d evice_security_training_version2_5feb2 008.ppt home/employeedevelopment/mobile_d evice_security_training_version2_5feb2 008.ppt You should return a signed Acknowledgement Form within your first 2 weeks of employment to the Staff Development Unit. Required by DOIT, OPM, and the Governor’s Directive All employees

17 March 2008 OPM Staff Development Unit 17 Internal Training

18 March 2008 OPM Staff Development Unit 18 Upcoming Training An Internet Explorer 7 job aid has been provided to support our recent computer upgrade and is included on the agency’s Intranet: eedevelopment/ie7jobaidjune07.ppt#48117 The 3 rd Annual OPM Staff Development Day is scheduled for Friday, October 24, 2008 at the Connecticut Convention Center – Save this date! Access, Excel, and Windows computer training classes are announced via s from the Staff Development Unit. Watch for Announcements!

19 March 2008 OPM Staff Development Unit 19 Journey Towards Excellence: OPM’s Management Development Program OPM currently requires all new supervising managers to participate in its Management Development Program. All supervising managers are required to take the following 2 courses: Labor Relations, Progressive Discipline, and Performance Appraisals Motivating, Coaching, and Resolving Conflicts with Employees All managers are required to take one (1) elective Management Development course per fiscal year.

20 March 2008 OPM Staff Development Unit 20 Computer Training OPM attempts to provide internal training and support for software programs utilized by agency staff. When we cannot, we assist in securing the services of outside vendors. Speak with your supervisor about any training needs you may have.

21 March 2008 OPM Staff Development Unit 21 OPM Computer Training Room Our computer training room is located on the second floor directly across from the elevators. It can accommodate 15 people at a time. If you need to reserve the room, use the “Room Scheduler” found on your PC’s desktop or in the Shortcut Folder. See the Staff Development or Information Support Units for the training room key.

22 March 2008 OPM Staff Development Unit 22 OPM’s Health Awareness Program We are collaborating with Community Health Charities of New England to provide timely information about health-related issues. Monthly newsletters Posters and flyers Lunch and Learn Sessions “Keep Moving with Arthritis” was held January 30, 2008

23 March 2008 OPM Staff Development Unit 23 OPM Resource Library The Staff Development Unit maintains an informal Resource Library for employees’ use. Information is available on computer software programs, training and facilitating, management and leadership, resume writing and career development, etc. Let us know what you’re looking for and we’ll check the collection for your topic!

24 March 2008 OPM Staff Development Unit 24 Ergonomics Awareness The agency’s formal Ergonomics Awareness Program no longer exists; but you can access the Top 20 Guidelines for Safe Work Practices and other information by clicking on the following link: =405344&opmathomePNavCtr=|48108|#48113

25 March 2008 OPM Staff Development Unit 25 Online Timesheets OPM utilizes online timesheets. It usually takes at least one pay period for you to be entered into the Core-CT system. Donna Adams, OPM’s payroll officer, can provide you with a hard-copy timesheet; and enter your time for you, should this be necessary. After you have been entered into the Core-CT system, Donna will teach you how to enter your time online. (You can also seek assistance from your co-workers.) To obtain your password, contact OPM’s Affirmative Action Officer, Judy Dickens, at x6255. Judy is your contact person should you ever have any trouble with your password.

26 March 2008 OPM Staff Development Unit 26 New Employee Buddy Program New employees may request an OPM Buddy – someone who works in a division other than your own and who acts as an informal mentor for learning the ropes at OPM, assisting you in gaining an understanding of the agency. The New Employee Buddy Program began on July 1, To request a new employee buddy, contact the Human Resources Unit or Alice Clive in the Staff Development Unit.

27 March 2008 OPM Staff Development Unit 27 Reserving Conference Rooms and Equipment You can use the “Room Scheduler” (installed on every employee’s computer) to reserve OPM conference rooms and check out equipment. Conference RoomsEquipment 2 nd Floor: 2A and 2B 3 rd Floor: 3A and 3B 4 th Floor: 4A 5 th Floor: 5A Laptop A and B Projector A and B Movie Screens Digital Camera The “Room Scheduler” is easy to use. If you like, we can show you how. Continued...

28 March 2008 OPM Staff Development Unit 28 Reserving Conference Rooms and Equipment When you reserve Conference Rooms 2A, 3B, or 4A, you reserve the DVD players and monitors kept in the black cabinets as well. The cabinets are locked; the keys are available in Alice Clive’s office. When it’s time to pick-up the AV equipment you have reserved, see Bill Ferris, Olivia Knighton, or Jamie Gamble on the third floor. When returning equipment, leave it with Bill, Olivia, or Jamie. If they are not available, the Staff Development Unit acts as a back- up drop-off point. Under no circumstances should you leave equipment in a vacant office. Depending on the movie screen you reserve, you will need to pick it up from the computer training room or the second-floor hall closet.

29 March 2008 OPM Staff Development Unit 29 External Training

30 March 2008 OPM Staff Development Unit 30 State-Sponsored Training In-Service Courses Staff development courses are offered spring and fall semesters by The State of Connecticut Community College System in partnership with the Department of Administrative Services. To view the latest course catalog, click on the following link: announcements notify employees of registration deadlines and provide in-house course application forms. To register for a course, consult your supervisor for approval and signature. Application forms should be returned to the Staff Development Unit.

31 March 2008 OPM Staff Development Unit 31 State-Sponsored Training -- Management Development The Department of Administrative Services offers various training opportunities and resources for managers. Key offerings include: 1. New Managers Orientation Online Briefing: 2. Management Briefings (scroll down to Managers Knowledge Base): Management Briefings (limited to managers only) are offered periodically throughout the year and focus on topics that managers need to know in order to execute their responsibilities in the most correct and cost effective manner possible. Participation is limited; see the Staff Development Unit for further details.

32 March 2008 OPM Staff Development Unit 32 State Tuition Reimbursement Program The State of Connecticut’s Tuition Reimbursement Program helps employees to finance a portion of their educational expenses for courses taken on their own time at accredited higher education institutions. Each bargaining unit stipulates guidelines for the amount of reimbursement. There are also guidelines for managers and confidential employees that determine the amount that can be reimbursed per fiscal year. Applications are available online at the following link: Applications must be submitted at least two weeks before your class start date to OPM’s Tuition Reimbursement Officer, Alice Clive.

33 March 2008 OPM Staff Development Unit 33 Registering for Training from Outside Vendors Depending on what you are registering for, you will need to work with OPM’s Business Office and/or Staff Development Unit to attend offsite training provided by outside vendors. When in doubt, just ask!

34 March 2008 OPM Staff Development Unit 34 That’s It! Here Are Your To-Do’s! 1. Be sure to turn in your Internet Access Forms, if you have not already done so. 2. Complete the online Ethics training found on the home page of the Office of State Ethics’ website and then return your signed completion form. 3. Let us know if you need to attend a diversity or sexual harassment prevention class; or if you intend to obtain documentation of prior attendance. Continued...

35 March 2008 OPM Staff Development Unit 35 That’s It! Here Are Your To-Do’s! 4. Complete the online Mobile Device Security Training found on OPM’s Intranet and return your completion certificate within your first 2 weeks. 5. Be sure to check out the New Employee Orientation Home Page on OPM’s Intranet. 6. If you are currently taking a college course or have applied to attend a state-sponsored in- service course, please notify Alice Clive.

36 March 2008 OPM Staff Development Unit 36 Feel Free to Contact Us With Your Questions and Feedback Director, Organizational and Staff Development Unit Claire M. Nolin, Ph.D. Phone: Training Program Specialist Alice L. Clive, M.S. Phone:


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