2. GENERAL ELECTION
2014

3. WELCOME TO PRESIDING OFFICERS
GENERAL ELECTION 2014
WELCOME TO
PRESIDING OFFICERS

4. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL 4

5. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL 5

6. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
Modus
operandi of
EVM
Attend
all rehearsal
and
Training
Classes
Clarification of
doubts

7. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL 7

8. DUTIES AND FUNCTIONS OF POLLING OFFICERS
II. ON THE DAY PREVIOUS TO POLL
1. Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.

9. MOST IMPORTANT POLLING MATERIALS
ELECTRONIC VOTING MACHINE
CONTROL
UNIT
BALLOTING
UNIT

10. MOST IMPORTANT POLLING MATERIALS
Marked copy of Electoral roll
Register of Voters (17 A)
Voters Slip
Indelible ink
Tendered Ballot paper
Arrow cross mark
Self inking pad
Metal seal
Copy of specimen signature of
candidate / Election agent

11. MOST IMPORTANT POLLING MATERIALS
Paper seal
Strip Seal
Special tag
Address tag
Presiding Officer’s Diary, Declaration etc
Sample of EVM Balloting Unit
Copy of Order No.51/8/7/2008/EMS(Inst.II) dt
16 Point Report as per Annexure XV

12. MOST IMPORTANT POLLING MATERIALS
A detailed list of
polling materials
incorporated in
Annexure V
of Presiding Officers
Hand Book.

13. a. Set up of PS (Slogans / Photo etc should be covered or removed)
DUTIES AND FUNCTIONS OF POLLING OFFICERS
II. ON THE DAY PREVIOUS TO POLL
6. ARRANGEMENT OF POLLING STATION
a. Set up of PS (Slogans / Photo etc
should be covered or removed)
b. Set up of Voting Compartment
c. Display of Notices.

15. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURES
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL 15

16. III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM 16

17. III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM 17

18. 1st POLLING OFFICER 2nd POLLING OFFICER 3rd POLLING OFFICER
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER

19. Verification of identity of Electors Read out serial No
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
1ST POLLING OFFICER
Verification
of identity
of Electors
Read out
serial No
and entry of the
elector in the
electoral roll
In charge of
marked copy

20. Marking in the Photo Electoral Roll
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
1ST POLLING OFFICER
Marking
in the
Photo
Electoral
Roll PB

21. Minor errors in the EPIC and Electoral roll may be
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
1ST POLLING OFFICER
Minor errors in the EPIC and Electoral roll may be
ignored and over looked.

22. From the upper tip of the nail to the bottom of the 1st joint
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
2nd POLLING OFFICER
In charge of
indelible ink
From the upper tip of the nail to the
bottom of the 1st joint
Obtain
Signature or
Thumb
Impression
of each
elector
In charge of
Register of
Voters
Issuance of
Voters
slip

23. These duties can be performed by the presiding Officer,
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
3rd POLLING OFFICER
In charge of
Control
Unit
Ensuring
indelible
ink mark
Activating
the
Balloting
Unit
These duties can be performed by the presiding Officer,
where the number of Electors is small.

24. III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM

25. 2.Appointment of Election Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2.Appointment of Election Agents
Appointment letter in Form No.10
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass for polling agents

26. 2.Appointment of Election Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2.Appointment of Election Agents
Seating of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates

27. III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM 27

28. 3. Preparation of EVM
Press the latch
Pull out the cover

29. 3. Preparation of EVM Connect Balloting Unit and Control Unit with
connecting
cable

30. 3. Preparation of EVM
Switch on
Power
using
Toggle
Switch

31. 3. Preparation of EVM
Close the
Rear
Compartment

32. III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM 32

33. MOCK POLL Set to Press “Ballot” button. zero (0) Busy lamp in the
by clearing
the machine
Press “Ballot” button.
Busy lamp in the
display section will glow
RED Simultaneously,
the ready lamp in the
balloting unit will also
start glowing GREEN

34. MOCK POLL Ask any polling agent to press any of the candidate’s button
on the balloting
unit
Then the
ready lamp
on the
balloting unit
will go off.

35. MOCK POLL Simultaneously the candidate’s lamp near the button
will start
glowing RED
Also a
‘beep’
sound will be
heard from the
control unit

36. MOCK POLL After a few seconds, the red light near
the Candidate’s name,
red light in the
busy lamp
and the beep
sound
will go off
This indicates
the recording
of vote in the
Control Unit

37. MOCK POLL Press “Total” button for tallying the total votes polled
Repeat
the process with
the remaining
agents
At the end of
mock poll,
press “CLOSE”
button

38. MOCK POLL Then the display Next press panel “Result” will show button
the result
Next press
“Result”
button
Next press
“Clear” button
and show
the count zero (0)
to the agents
Certificate of
Mock poll

39. III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM 39

40. SEALING OF EVM Signatures of Presiding Officer and Polling Agents
on the paper seal
Verification of
signatures
of agents.

41. SEALING OF EVM
Fixing of
Green
Paper Seal

42. SEALING OF EVM Special Tag Front side Back side Signature of PO and
Candidate
or Agent
Should be
sealed
using
Twine thread

43. SEALING OF EVM Closing and Sealing of outer cover of result section
Attach
address tag
Election To: (Lok Sabha or Legislative Assembly) From: (No. and Name of)
Constituency Control Unit/ Balloting Unit No.: (ID number) Serial No. & Name of Polling Station Where Used ……..…….… … Date of Poll:………………………………………

44. SEALING OF EVM
Strip seal A B D
Front side C
Back side

45. SEALING OF EVM
Fixing of strip seal

46. SEALING OF EVM
Fixing of strip seal

47. SEALING OF EVM
Fixing of strip seal

48. SEALING OF EVM
Fixing of strip seal

49. SEALING OF EVM
Fixing of strip seal

50. SEALING OF EVM
Fixing of strip seal

51. SEALING OF EVM
Fixing of strip seal

52. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL 52

53. DUTIES AND FUNCTIONS OF POLLING OFFICERS
IV. DURING THE POLL
1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions 53

54. DUTIES AND FUNCTIONS OF POLLING OFFICERS
IV. DURING THE POLL
1.Commencement of poll
a. Warning about secrecy of voting
b. At the stroke of the hour fixed
c. Declaration by the Presiding Officer
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated

55. DUTIES AND FUNCTIONS OF POLLING OFFICERS
IV. DURING THE POLL
1.Commencement of poll
h. Entry of voters to PS to be regulated
Separate
Queues
for
men and
women
Infirm/
Women voters
with babies
in arms
may be given
precedence

56. DUTIES AND FUNCTIONS OF POLLING OFFICERS
IV. DURING THE POLL
1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions 56

57. 2. Admission into the Polling Station
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. Admission into the Polling Station
The electors
The Polling Officials
Each candidate, his election agent and one polling
agent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers

58. DUTIES AND FUNCTIONS OF POLLING OFFICERS
IV. DURING THE POLL
1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions 58

59. 3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
a. Declaration of Elector about his age
Obtain
declaration
as in annexure X
Inform the
penal provision in
section 31 of the R.P.Act
Imprisonment for one year or fine or both

60. 3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
b. Maintenance of secrecy
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.

61. 3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
c. Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate

62. --are punishable under section 130 of the RP Act.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election
--are punishable under section
130 of the RP Act.

63. d. Other offences 3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)

64. d. Other offences 3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Enforcement of Election Law
d. Other offences
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code

65. DUTIES AND FUNCTIONS OF POLLING OFFICERS
IV. DURING THE POLL
1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions 65

66. DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions
PO’s entry in Voting Compartment during Poll
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote

67. DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions
Challenged Votes
Burden of
proof
Challenge
fee
Return/forfeiture of
challenge fee.
Summary
enquiry

68. 4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
4. Other important functions
Refusal to observe voting procedure
Put signature
below the
entry in the
remarks column
Inscribe the fact
in Register
of Voters
Withdraw
and cancel
voters slip
Never change the Sl.No in 17 A

69. 4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
4. Other important functions
Electors deciding not to vote
Inscribe
“Refused to Vote”
in remarks
column of register
of voters (17 A)
Shall not
Compell to cast
his vote
Signature
Or thumb
impression
of the elector
against the
entry
Never change the Sl.No in 17 A

70. Read out a further Declaration
DUTIES AND FUNCTIONS OF POLLING OFFICERS
4. Other important functions
USE OF NEW VOTING MACHINE
Read out
a further
Declaration
in part II of Annexure VII

71. 4. Other important functions
DUTIES AND FUNCTIONS OF POLLING OFFICERS
4. Other important functions
VOTER ASSISTANCE BOOTH
CANDIDATE’S ELECTION BOOTH
NRI VOTER
VOTING BY PROXY (CSV) 71

72. DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions
VOTING BY
PROXY
(CSV)
Must be a resident of the constituency concerned
Should have at least 18 years of age
Shall not be disqualified for regn. as an elector
Indelible ink – on the middle finger
The letters “PV” should be suffixed in 17 A 72

73. DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions
REFERRAL IMAGE SHEET 73

74. 4. Other important functions
SMS BASED POLL MONITORING
Sl No
Message format
Description
Example 1
A###P###MR
Mobile Registration / Phone Validation
A105P125MR - Refers to AC 105 and PS125 2 MA
Materials Arrived 3 PP
Polling Party arrived 4
##MC
Mock Poll Conducted
10MC - Mock Poll conducted with 10 Agents 5MC - Mock Poll conducted with 5 Agents 5
Y/N MO
Micro Observer
YMO - Micro Observer Available NMO - Micro Observer Not Available 6 PS
Poll Started 74

75. 4. Other important functions
SMS BASED POLL MONITORING 7
M###F###T###VC
Vote Count
M124F115T1VC - Male 124, Female 115 and Transgender 1. Vote count has to be send periodically as per the time gap 8
###PQ
People in Queue at 5 PM
24 PQ 9
M###F###T###FC
Final Count
M124F115T1FC - Male 124, Female 115 and Transgender 1. Final Count after close of Poll 10 PD
Poll Party Departed 11 RC
Reached Reception Centre
Note
Vote Count (Message No.7) has to be sent at 9.00 AM, AM, PM, 3.00 PM and 5.00 PM 75

76. 4. Other important functions SMS BASED POLL MONITORING12
E/L/M PI
Poll Interrupted
EPI - Interrupted due to EVM LPI - Interrupted due to L and O MPI - Interrupted due to Miscellaneous reasons 13 PR
Poll Resumed
Note
Poll Interrupted and Poll Resumed (Message No.12 and 13) should be send only if Poll is interrupted. If poll interrupted message is send, then it compulsory to send the Poll resumed message. 76

77. DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL 77

78. DUTIES AND FUNCTIONS OF POLLING OFFICERS
CLOSING HOUR
Distribute
slip
with
signature
in full.
Permit
Electors
present
at the
PS at the
hour
appointed
Announce
the fact a
few minutes
before the
hour
appointed

79. DUTIES AND FUNCTIONS OF POLLING OFFICERS
CLOSING OF EVM
Press “close”
button of CU
Show the
“total”
in the CU and
record in 17 C

80. DUTIES AND FUNCTIONS OF POLLING OFFICERS
CLOSING OF EVM
Supply
attested
copies
of 17 C to
Polling
Agents
Closing of
Voters
Register
(17 A)

81. DUTIES AND FUNCTIONS OF POLLING OFFICERS
V. END OF THE POLL
DECLARATION
AT THE END
OF THE POLL 81

82. V. END OF THE POLL Place the Control Unit
DUTIES AND FUNCTIONS OF POLLING OFFICERS
V. END OF THE POLL
Place the Control Unit
and Balloting Unit in their carrying cases, close and
seal with the Address tag

83. DUTIES AND FUNCTIONS OF POLLING OFFICERS
V. END OF THE POLL
DECLARATION
AFTER SEALING
THE EVM 83

84. SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
SEALING OF ELECTION PAPERS
3. Cover
containing
PO’s Diary
and 16 Point
Report
2. Cover
containing
Declaration
of PO
1. Cover
containing
17 C
(The above covers should be sent separately along
with the EVM to the receiving centre)

85. DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS
Packet No. I
Statutory Covers
Packet No.II
Non-Statutory Covers
Packet No.III
Packet No.IV.

86. PACKET No. I SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
SEALING OF ELECTION PAPERS
PACKET No. I
(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of
electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers
and the list in Form No.17 B
If any cover mentioned above is nil, a NIL cover should be placed.

87. PACKET No.II SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
SEALING OF ELECTION PAPERS
PACKET No.II
(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the
declaration of the companion.
4. Declaration obtained from electors as to their age
and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of
Challenged votes

88. PACKET No.II SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF POLLING OFFICERS
SEALING OF ELECTION PAPERS
PACKET No.II
(Should be super scribed as “Non-Statutory Covers”)
6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
9. Unused and damaged special tags
10. List of challenged votes in Form 14 (Sealed Cover)

89. DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS
PACKET No.III
1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
4. Self inking pad
5. Metal seal of the PO
6. Arrow cross mark
7. Cup of setting indelible ink.

90. DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS
PACKET No.IV
All other items such as
Voting compartment,
Waste paper basket,
Polythene bag, etc…..

91. POINTS TO BE REMEMBERED
Read Hand Book, Manual and instructions
Percentage of polling shall be informed
Ensure free and fair Election
Maintain close relation with the members
of your polling team
Maintain good relation with the polling agents 91

92. POINTS TO BE REMEMBERED
Start mock poll at least one hour before the
hour fixed for the commencement of poll
Commence the poll at the appointed hour
Formally announce the close of poll after
the last elector has voted
Take personal responsibility to hand over
the EVM and election papers. 92

93. Thank You