Presentation is loading. Please wait.

Presentation is loading. Please wait.

WELCOME TO PRESIDING OFFICERS GENERAL ELECTION 2014.

Similar presentations


Presentation on theme: "WELCOME TO PRESIDING OFFICERS GENERAL ELECTION 2014."— Presentation transcript:

1

2

3 WELCOME TO PRESIDING OFFICERS GENERAL ELECTION 2014

4 I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

5 I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

6 Attend all rehearsal and Training Classes Modus operandi of EVM Clarification of doubts I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE DUTIES AND FUNCTIONS OF POLLING OFFICERS

7 I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

8 1. Arrival at the Distribution Centre 2. Identification of polling station 3. Familiarizing the Polling Team 4. Itinerary to and from the PS 5. Collection of Polling Materials. II. ON THE DAY PREVIOUS TO POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

9 ELECTRONIC VOTING MACHINE CONTROL UNIT BALLOTING UNIT MOST IMPORTANT POLLING MATERIALS

10 Marked copy of Electoral roll Register of Voters (17 A) Voters Slip Indelible ink Tendered Ballot paper Arrow cross mark Self inking pad Metal seal Copy of specimen signature of candidate / Election agent MOST IMPORTANT POLLING MATERIALS

11 16 Point Report as per Annexure XV Paper seal Strip Seal Presiding Officer’s Diary, Declaration etc Sample of EVM Balloting Unit Copy of Order No.51/8/7/2008/EMS(Inst.II) dt Address tag Special tag MOST IMPORTANT POLLING MATERIALS

12 A detailed list of polling materials incorporated in Annexure V of Presiding Officers Hand Book. MOST IMPORTANT POLLING MATERIALS

13 6. ARRANGEMENT OF POLLING STATION a. Set up of PS (Slogans / Photo etc should be covered or removed) b. Set up of Voting Compartment c. Display of Notices. II. ON THE DAY PREVIOUS TO POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

14

15 I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

16 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

17 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

18 1. Assignment of Duties to Polling Officers 1 st POLLING OFFICER 2nd POLLING OFFICER 3rd POLLING OFFICER DUTIES AND FUNCTIONS OF POLLING OFFICERS

19 1 ST POLLING OFFICER In charge of marked copy Verification of identity of Electors Read out serial No and entry of the elector in the electoral roll 1. Assignment of Duties to Polling Officers DUTIES AND FUNCTIONS OF POLLING OFFICERS

20 1 ST POLLING OFFICER Marking in the Photo Electoral Roll PB 1. Assignment of Duties to Polling Officers DUTIES AND FUNCTIONS OF POLLING OFFICERS

21 Minor errors in the EPIC and Electoral roll may be ignored and over looked. 1 ST POLLING OFFICER 1. Assignment of Duties to Polling Officers DUTIES AND FUNCTIONS OF POLLING OFFICERS

22 2 nd POLLING OFFICER Issuance of Voters slip In charge of Register of Voters In charge of indelible ink Obtain Signature or Thumb Impression of each elector From the upper tip of the nail to the bottom of the 1 st joint 1. Assignment of Duties to Polling Officers DUTIES AND FUNCTIONS OF POLLING OFFICERS

23 In charge of Control Unit Ensuring indelible ink mark These duties can be performed by the presiding Officer, where the number of Electors is small. 3 rd POLLING OFFICER Activating the Balloting Unit 1. Assignment of Duties to Polling Officers DUTIES AND FUNCTIONS OF POLLING OFFICERS

24 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

25 Appointment letter in Form No.10 Appointment by candidate or his election agent Revocation by candidate or his election agent Compare specimen signature in case of any doubt Pass for polling agents 2.Appointment of Election Agents DUTIES AND FUNCTIONS OF POLLING OFFICERS

26 Seating of polling agents 1. Candidates recognized by the National Parties 2. Candidates recognized by the State Parties 3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency. 4. Candidates of registered unrecognized parties 5. Independent candidates 2.Appointment of Election Agents DUTIES AND FUNCTIONS OF POLLING OFFICERS

27 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

28 3. Preparation of EVM Press the latch Pull out the cover

29 Connect Balloting Unit and Control Unit with connecting cable 3. Preparation of EVM

30 Switch on Power using Toggle Switch 3. Preparation of EVM

31 Close the Rear Compartment 3. Preparation of EVM

32 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

33 MOCK POLL Set to zero (0) by clearing the machine Press “ Ballot ” button. Busy lamp in the display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN

34 Ask any polling agent to press any of the candidate’s button on the balloting unit Then the ready lamp on the balloting unit will go off. MOCK POLL

35 Simultaneously the candidate’s lamp near the button will start glowing RED Also a ‘beep’ sound will be heard from the control unit MOCK POLL

36 After a few seconds, the red light near the Candidate’s name, red light in the busy lamp and the beep sound will go off This indicates the recording of vote in the Control Unit MOCK POLL

37 Repeat the process with the remaining agents Press “Total” button for tallying the total votes polled At the end of mock poll, press “CLOSE” button MOCK POLL

38 Next press “Result” button Then the display panel will show the result Next press “Clear” button and show the count zero (0) to the agents Certificate of Mock poll MOCK POLL

39 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

40 Signatures of Presiding Officer and Polling Agents on the paper seal Verification of signatures of agents. SEALING OF EVM

41 Fixing of Green Paper Seal SEALING OF EVM

42 Front sideBack side Signature of PO and Candidate or Agent Special Tag Should be sealed using Twine thread SEALING OF EVM

43 Election To: (Lok Sabha or Legislative Assembly) From: (No. and Name of) Constituency Control Unit/ Balloting Unit No.: (ID number) Serial No. & Name of Polling Station Where Used ……..…….… … Date of Poll:……………………………………… Closing and Sealing of outer cover of result section Attach address tag SEALING OF EVM

44 Strip seal ABD Front side C Back side SEALING OF EVM

45 Fixing of strip seal SEALING OF EVM

46 Fixing of strip seal SEALING OF EVM

47 Fixing of strip seal SEALING OF EVM

48 Fixing of strip seal SEALING OF EVM

49 Fixing of strip seal SEALING OF EVM

50 Fixing of strip seal SEALING OF EVM

51 Fixing of strip seal SEALING OF EVM

52 I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

53 1.Commencement of poll IV. DURING THE POLL 4. Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

54 c. Declaration by the Presiding Officer b. At the stroke of the hour fixed a. Warning about secrecy of voting d. Precautions about indelible ink e. Maintenance of register of voters in form No.17 A f. Maintenance of PO’s Diary g. Maintenance of visitors sheet h. Entry of voters to PS to be regulated IV. DURING THE POLL 1.Commencement of poll DUTIES AND FUNCTIONS OF POLLING OFFICERS

55 Separate Queues for men and women Infirm/ Women voters with babies in arms may be given precedence h. Entry of voters to PS to be regulated IV. DURING THE POLL 1.Commencement of poll DUTIES AND FUNCTIONS OF POLLING OFFICERS

56 1.Commencement of poll 4. Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law IV. DURING THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

57 The electors The Polling Officials Each candidate, his election agent and one polling agent of each candidate at a time Persons authorized by the Election Commission Public Servants on duty Child in arms accompanying an elector A person accompanying a blind or an infirm voter Identifying officers 2. Admission into the Polling Station DUTIES AND FUNCTIONS OF POLLING OFFICERS

58 1.Commencement of poll 4. Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law IV. DURING THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

59 a. Declaration of Elector about his age Obtain declaration as in annexure X Inform the penal provision in section 31 of the R.P.Act Imprisonment for one year or fine or both 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

60 b. Maintenance of secrecy Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both as per section128 of the Representation of People Act, Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

61 c. Prohibition of canvassing in or near PS Canvassing of Votes Soliciting the vote of any elector Persuading any elector not to vote for any particular candidate 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

62 c. Prohibition of canvassing in or near PS Persuading any elector not to vote at the election Exhibiting any notice or sign relating to the election --are punishable under section 130 of the RP Act. 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

63 d. Other offences Disorderly conduct in or near PS (section 131) Misconduct at the PS (section 132) Failure to observe procedure for voting (section 132 A) Illegal hiring or procuring of conveyance (section 133) Breaches of Election duty (section 134) Going armed to or near PS (section 134 B) Booth capturing (section 135 A) 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

64 Smoking to be prohibited inside the PS Polling agents are not permitted to bring mobile phones inside the PS Photography prohibited inside the PS Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited. Impersonation is punishable under the Indian Penal Code d. Other offences 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

65 1.Commencement of poll IV. DURING THE POLL 4. Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law DUTIES AND FUNCTIONS OF POLLING OFFICERS

66 PO’s entry in Voting Compartment during Poll Voting of blind and infirm voters Adjournment or stoppage of Poll Tendered Vote 4. Other important functions DUTIES AND FUNCTIONS OF POLLING OFFICERS

67 Challenged Votes Challenge fee Summary enquiry Burden of proof Return/forfeiture of challenge fee. 4. Other important functions DUTIES AND FUNCTIONS OF POLLING OFFICERS

68 Refusal to observe voting procedure Withdraw and cancel voters slip Inscribe the fact in Register of Voters Put signature below the entry in the remarks column Never change the Sl.No in 17 A 4. Other important functions DUTIES AND FUNCTIONS OF POLLING OFFICERS

69 Electors deciding not to vote Never change the Sl.No in 17 A Shall not Compell to cast his vote Inscribe “Refused to Vote” in remarks column of register of voters (17 A) Signature Or thumb impression of the elector against the entry 4. Other important functions DUTIES AND FUNCTIONS OF POLLING OFFICERS

70 USE OF NEW VOTING MACHINE Read out a further Declaration in part II of Annexure VII 4. Other important functions DUTIES AND FUNCTIONS OF POLLING OFFICERS

71 4. Other important functions VOTER ASSISTANCE BOOTH CANDIDATE’S ELECTION BOOTH NRI VOTER VOTING BY PROXY (CSV) DUTIES AND FUNCTIONS OF POLLING OFFICERS

72 4. Other important functions VOTING BY PROXY (CSV) Must be a resident of the constituency concerned Should have at least 18 years of age Shall not be disqualified for regn. as an elector Indelible ink – on the middle finger The letters “PV” should be suffixed in 17 A DUTIES AND FUNCTIONS OF POLLING OFFICERS

73 REFERRAL IMAGE SHEET 4. Other important functions DUTIES AND FUNCTIONS OF POLLING OFFICERS

74 SMS BASED POLL MONITORING 4. Other important functions Sl No Message format DescriptionExample 1A###P###MR Mobile Registration / Phone Validation A105P125MR - Refers to AC 105 and PS125 2MAMaterials ArrivedMA 3PPPolling Party arrivedPP 4##MCMock Poll Conducted 10MC - Mock Poll conducted with 10 Agents 5MC - Mock Poll conducted with 5 Agents 5Y/N MOMicro Observer YMO - Micro Observer Available NMO - Micro Observer Not Available 6PSPoll StartedPS

75 SMS BASED POLL MONITORING 4. Other important functions 7M###F###T###VCVote Count M124F115T1VC - Male 124, Female 115 and Transgender 1. Vote count has to be send periodically as per the time gap 8###PQPeople in Queue at 5 PM24 PQ 9M###F###T###FCFinal Count M124F115T1FC - Male 124, Female 115 and Transgender 1. Final Count after close of Poll 10PDPoll Party DepartedPD 11RC Reached Reception Centre RC Note Vote Count (Message No.7) has to be sent at 9.00 AM, AM, 1.00 PM, 3.00 PM and 5.00 PM

76 SMS BASED POLL MONITORING 4. Other important functions 12E/L/M PIPoll Interrupted EPI - Interrupted due to EVM LPI - Interrupted due to L and O MPI - Interrupted due to Miscellaneous reasons 13PRPoll Resumed Note Poll Interrupted and Poll Resumed (Message No.12 and 13) should be send only if Poll is interrupted. If poll interrupted message is send, then it compulsory to send the Poll resumed message.

77 I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

78 Announce the fact a few minutes before the hour appointed CLOSING HOUR Permit Electors present at the PS at the hour appointed Distribute slip with signature in full. DUTIES AND FUNCTIONS OF POLLING OFFICERS

79 Press “close” button of CU Show the “total” in the CU and record in 17 C CLOSING OF EVM DUTIES AND FUNCTIONS OF POLLING OFFICERS

80 Supply attested copies of 17 C to Polling Agents Closing of Voters Register (17 A) CLOSING OF EVM DUTIES AND FUNCTIONS OF POLLING OFFICERS

81 DECLARATION AT THE END OF THE POLL V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

82 V. END OF THE POLL Place the Control Unit and Balloting Unit in their carrying cases, close and seal with the Address tag DUTIES AND FUNCTIONS OF POLLING OFFICERS

83 DECLARATION AFTER SEALING THE EVM V. END OF THE POLL DUTIES AND FUNCTIONS OF POLLING OFFICERS

84 SEALING OF ELECTION PAPERS 1. Cover containing 17 C 2. Cover containing Declaration of PO 3. Cover containing PO’s Diary and 16 Point Report (The above covers should be sent separately along with the EVM to the receiving centre) DUTIES AND FUNCTIONS OF POLLING OFFICERS

85 Packet No. I Statutory Covers Packet No.II Non-Statutory Covers Packet No.III Packet No.IV. SEALING OF ELECTION PAPERS DUTIES AND FUNCTIONS OF POLLING OFFICERS

86 PACKET No. I (Should be super scribed as “Statutory Covers”) 1. Sealed Cover containing marked copy of electoral roll and List of CSVs 2. Sealed cover containing the Register of Voters (17 A) 3. Sealed Cover containing voters slips 4. Sealed Cover containing unused tendered ballot papers 5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B If any cover mentioned above is nil, a NIL cover should be placed. SEALING OF ELECTION PAPERS DUTIES AND FUNCTIONS OF POLLING OFFICERS

87 PACKET No.II (Should be superscribed as “Non-Statutory Covers”) 1. Copies of Electoral Roll other than marked copy 2. Appointment letters of Polling Agents in Form List of blind and infirm electors in Form 14 A and the declaration of the companion. 4. Declaration obtained from electors as to their age and list of such electors (Annexure XI) 5. Receipt book and cash, if any, in respect of Challenged votes SEALING OF ELECTION PAPERS DUTIES AND FUNCTIONS OF POLLING OFFICERS

88 6. Unused and damaged paper seals 7. Unused voters slips 8. Unused and damaged strip seal 10. List of challenged votes in Form 14 (Sealed Cover) 9. Unused and damaged special tags PACKET No.II SEALING OF ELECTION PAPERS (Should be super scribed as “Non-Statutory Covers”) DUTIES AND FUNCTIONS OF POLLING OFFICERS

89 1. Hand book for PO 2. Manual of EVM 3. Indelible ink set without leakage 5. Metal seal of the PO 4. Self inking pad 6. Arrow cross mark 7. Cup of setting indelible ink. PACKET No.III SEALING OF ELECTION PAPERS DUTIES AND FUNCTIONS OF POLLING OFFICERS

90 All other items such as Voting compartment, Waste paper basket, Polythene bag, etc….. PACKET No.IV SEALING OF ELECTION PAPERS DUTIES AND FUNCTIONS OF POLLING OFFICERS

91 POINTS TO BE REMEMBERED Read Hand Book, Manual and instructions Percentage of polling shall be informed Ensure free and fair Election Maintain close relation with the members of your polling team Maintain good relation with the polling agents

92 POINTS TO BE REMEMBERED Commence the poll at the appointed hour Formally announce the close of poll after the last elector has voted Take personal responsibility to hand over the EVM and election papers. Start mock poll at least one hour before the hour fixed for the commencement of poll

93 Thank You


Download ppt "WELCOME TO PRESIDING OFFICERS GENERAL ELECTION 2014."

Similar presentations


Ads by Google