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NewsBank, inc. Presents Getting the most out of Access World News This presentation automatically runs as a slide show.  Click here to skip intro. Click.

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Presentation on theme: "NewsBank, inc. Presents Getting the most out of Access World News This presentation automatically runs as a slide show.  Click here to skip intro. Click."— Presentation transcript:

1 NewsBank, inc. Presents Getting the most out of Access World News This presentation automatically runs as a slide show.  Click here to skip intro. Click here to skip intro.

2  Click here to skip intro. Click here to skip intro. Access World News gives you the ability to search thousands of news sources from across the United States and around the world. (Note: the specific sources available to you will depend on your NewsBank subscription. ) With NewsBank’s intuitive interface, you can enter simple or complex searches, sort your results, and view and the full text of any story. In addition to a wealth of standard features, you can set up several customizable tools to suit your research needs. To use them, you must first create a Personal Account, which requires a secondary login available to you alone. However, you don’t need a Personal Account to simply search and retrieve results. The features that become available when you set up and log in to your Personal Account include saved lists, searches, articles and custom source lists, as well as alerts for topics of your choice, delivered automatically to your inbox every day. Tutorial Overview

3  Click here to skip intro. Click here to skip intro. Access World News enables all users to easily search for articles, retrieve results and view the wealth of content available only through NewsBank. If you also want access to the customizable features, as well, you can set up a Personal Account to which only you have access.

4  Click here to skip intro. Click here to skip intro. Once you log in to your Personal Account, you can access powerful tools and customize them to meet your needs.

5 For example, you can set up Alerts to be delivered automatically every day, right to your inbox...  Click here to skip intro. Click here to skip intro.

6 You can create Address Lists for easy online distribution of important articles...  Click here to skip intro. Click here to skip intro.

7 You can design strategic Saved Searches to use any time on an “as- needed” basis...  Click here to skip intro. Click here to skip intro.

8 And you can save important articles by filing them in folders that you create and name.  Click here to skip intro. Click here to skip intro.

9 All users, with or without a Personal Account, can search the Access World News database for news articles on people, topics, issues and events.  Click here to skip intro. Click here to skip intro. You can search a single newspaper within the database...

10 You can search by state...  Click here to skip intro. Click here to skip intro.

11 You can search across an entire region with a single click...  Click here to skip intro. Click here to skip intro.

12 You can search across nearly 2,000 titles from throughout the United States...  Click here to skip intro. Click here to skip intro.

13 Or you can search over 3,000 news sources from around the world. The following tutorial details several effective techniques to help you get the most out of Access World News. It also offers tips to help you find exactly what you’re looking for.  Click here to skip intro. Click here to skip intro.

14 You’ll learn to:  Select sources by Location, Source Type and from the Source List Select sources by Location, Source Type and from the Source List  Conduct research on a person, company or organization Conduct research on a person, company or organization  View Results by Year/Month, Location, Source and Source Type View Results by Year/Month, Location, Source and Source Type  Create a Custom List of sources to search Create a Custom List of sources to search  Set up an Alert Set up an Alert  Create an Address List Create an Address List  Save a search Save a search  Save and send articles Save and send articles  Browse a specific newspaper by date Browse a specific newspaper by date  Click on a specific topic to go to it directly, or simply click outside the topics to continue the slideshow.

15 Select Sources by Location, Source Type and from the Source List To find news and perspectives on topics, people, issues and events, you can use the source selection tabs and the map to expand or narrow your search. You can: Narrow your search from the entire world to specific countries or regions Use the map to see a list of all sources from a specific country or region Choose specific sources by name from the Source List tab Use the Source Types tab to choose what kinds of sources to include in your search  Click here to go to menu slide. Click here to go to menu slide.

16 1.When you first enter Access World News, the default setting is most likely all U.S. sources. To expand your search to all titles worldwide, simply click on “The World” in the breadcrumb trail. 2.Or, use one of the search Shortcuts to go directly to a predefined set of sources.  Click here to go to menu slide. Click here to go to menu slide.

17 3.To narrow your search, check the boxes on the left for the states you want to include. You can also select a whole region with a single click on the map.  Click here to go to menu slide. Click here to go to menu slide. 4.Or, click the name of a state in the list or its image on the map to get a list of all available sources from that state.

18 5.In this example, we clicked on Texas on the map. Notice the switch to the Source List tab to display the list of all available sources from Texas. 6.Check the boxes for the specific sources you want to search or click on the title to search within a single source.  Click here to go to menu slide. Click here to go to menu slide.

19 Tip: For the greatest possible number of results, search the entire world. You can easily narrow your displayed results after you run your search. 7.Here, we’ve clicked on The Dallas Morning News. Conducting a search from here will search only within this title. 8.To expand your search back to a broader range of sources, you can use the links in the breadcrumb trail.  Click here to go to menu slide. Click here to go to menu slide.

20 9.You can also use the Source Types tab to choose the types of sources that you want to include in your search. Check or uncheck the boxes to include or exclude a specific Source Type.  Click here to go to menu slide. Click here to go to menu slide.

21 For example, you can research: USDA Congressional Budget Office Centers for Disease Control and Prevention John Squires Robert Mueller Aramark Lucent Technologies Research a person, company or organization  Click here to go to menu slide. Click here to go to menu slide.

22 1.In this example, search the entire U.S. for CBO or “Congressional Budget Office.” This ensures that either the term CBO or the full tern “Congressional Budget Office” will appear in the articles. 2.Choose a timeframe from the drop- down menu. For example, select “the past 3 months” to see recent articles. 3.Click “Search” to get your results.  Click here to go to menu slide. Click here to go to menu slide.

23 4.If you have a Personal Account and this search yields the results you want, you can save it or create an Alert by clicking on the respective links. Note: If you have not already created or logged into your Personal Account, the system will prompt you to do so when you click on a link for which a Personal Account is required. Tip: Set your results display to Keyword-in-Context to see how your search terms appear in the text of the articles.  Click here to go to menu slide. Click here to go to menu slide.

24 In another example, let’s expand our sources to the entire world and try a fielded search. 2.Choose “Lead/First Paragraph” from the second drop-down and type tuberculosis or papilloma in the second search box. 3.Click on the “Add Row” button to create another row on the search form for a custom date: April Click “Search” to get your results. 1.Using the first drop-down list, choose the “Headline” field and type vaccine in the first search box.  Click here to go to menu slide. Click here to go to menu slide.

25 6.Clicking on a headline will bring up the full text of an article. 5.The results are now highly targeted to include only articles with your specific search criteria.  Click here to go to menu slide. Click here to go to menu slide.

26 7.Note the bolded search terms within the text of the article. Tip: At any time, you can click on the “Edit Search” link to modify and re-run your search. Or, use the “New Search” link for a new, blank search form. 8.From within the full-text display, you can an article to any address, including—if you have a Personal Account—addresses on an Address List.  Click here to go to menu slide. Click here to go to menu slide.

27 Once you’ve run a search, you can move from page to page of results by clicking on the numbered page links at the bottom of the screen, or by using the Previous and Next links. You can set the Article Preview to First Paragraph, Keyword-in- Context, or Headline Only. You can also set the number of results per page – 10, 25 or 50.  Click here to go to menu slide. Click here to go to menu slide.

28 From within the full-text article display, you can move from article to article using the Previous and Next links. If you have a Personal Account, you can also save the article to a folder for future use.  Click here to go to menu slide. Click here to go to menu slide.

29 View Results by Year/Month, Location, Source, and Source Type After performing a basic search, you can sort and display your results according to: Year/Month Location Source Source Type  Click here to go to menu slide. Click here to go to menu slide.

30 1.To perform a basic search, type a term related to your topic of interest into the first search box. For example, immigration. 2.Click “Search” to get your results list.  Click here to go to menu slide. Click here to go to menu slide.

31 If there are too many hits, you can quickly and easily narrow your search results without having to modify your search. Use the View Results tools on the left side of your results list to see the results from a specific Year, Location, Source, and Source Type. 1.For example, click on 2007 to see the results from that year.  Click here to go to menu slide. Click here to go to menu slide.

32 2.Let’s further narrow the displayed results to November Your display changes automatically to reflect your View Results selection, in this case  Click here to go to menu slide. Click here to go to menu slide.

33 3.Now let’s choose a Location, for example Europe/UK. Again, your display will refresh to reflect your new selection, in this case November  Click here to go to menu slide. Click here to go to menu slide.

34 4.We can continue to narrow our displayed results. Click on the View X more link in the by Source section and choose The Birmingham Post from England. The new display reflects all of our selections so far – 2007, November, Europe/UK.  Click here to go to menu slide. Click here to go to menu slide.

35 With only a few clicks, we have narrowed our results from over one million hits to a tightly focused group of articles with a specific local perspective. 5.At any time, you can use the drop-down list and the breadcrumb trail links to change the set of results that you are displaying and move back up through your complete results set.  Click here to go to menu slide. Click here to go to menu slide.

36 Create a Custom List of sources to search Anyone can create a custom list of sources to search within a single session. However, a user with a Personal Account can create Custom Lists of specific sources and save them for later use. Access World News enables users with Personal Accounts to create multiple Custom Lists, name them appropriately, edit them as needed and use them from session to session — even for automatic Alerts.  Click here to go to menu slide. Click here to go to menu slide.

37 1.To save a Custom List of specific locations and titles from around the world, first use the expandable list to select the regions, countries and states you want to include. Use the “+” box to get an expanded locations list for the region. Check any box to select the entire region.  Click here to go to menu slide. Click here to go to menu slide.

38 2.After choosing the locations to include in your Custom List, you can click on the Source List tab to select specific titles. The Source List will display only sources from the locations that you chose.  Click here to go to menu slide. Click here to go to menu slide.

39 3.For example, if your company or organization had offices in Glasgow, Scotland and Fort Lauderdale, Florida, you could choose titles from those two cities.  Click here to go to menu slide. Click here to go to menu slide.

40 4.Once you’ve selected specific titles, click “Add to Shortcuts” in the Custom List box at the top of the tab. 5.Type a name for your new Custom List and click “Save!” Company HQ  Click here to go to menu slide. Click here to go to menu slide.

41 6.After you have named and saved your new Custom List, it will appear as one of your Shortcuts. You can create as many Custom Lists as you’d like by simply repeating this process and giving each list a unique name. You can also edit an existing list or delete a list once you no longer need it.  Click here to go to menu slide. Click here to go to menu slide.

42 Set up an Alert One of the most convenient features of an Access World News Personal Account is Alerts. Through this feature, your designated search(es) will be automatically run every day, and the results will be delivered to you via on a daily or weekly basis. Alerts are flexible. You can set them up and forget about them — simply use the news as it is delivered to your inbox. You can also add to, modify or delete them to fit your needs.  Click here to go to menu slide. Click here to go to menu slide.

43 1.To set up an Alert, first create and run your search. In this example, we searched for articles from the business section with the terms FedEx or “Federal Express” in the headline. The search was executed in Major Metropolitan Newspapers around the United States. 2.After verifying that the search is producing the kind of results you need, simply click on the “Create Alert” link above the results list.  Click here to go to menu slide. Click here to go to menu slide.

44 3.On the Alerts setup page, you can choose the frequency of the alert (multiple times per day, once a day, once a week) and enter the address(es) to which the information should be sent. 4.Once you have completed the information on the setup page, just click on “Begin Alert.” Within the next 24 to 48 hours, your alerts will commence. Type addresses here, or click on your address lists to the right.  Click here to go to menu slide. Click here to go to menu slide.

45 5.As they arrive in your inbox, Alerts will be identified as coming from “NewsBank Updates” and will have your search terms in the subject line. Note: The specific display details will vary slightly depending on your application.  Click here to go to menu slide. Click here to go to menu slide.

46 To run an Alert search manually, click on its respective link. Back in Access World News, you can access your Alerts by clicking on the link in the upper-right portion of your display window. Use the “Edit” link to make changes to your Alert. Or, click the delete link to remove the Alert when you no longer need it.  Click here to go to menu slide. Click here to go to menu slide.

47 Create an Address List To make ing articles and alerts even easier, a Personal Account enables you to create and maintain Address Lists for the people and groups to whom you regularly send information. To set up an Address List, the addresses only have to be entered once. You can then send articles to everyone on your list with a single click. Your Personal Account provides Address List editing to enable you to easily add, modify or remove addresses from your list(s).  Click here to go to menu slide. Click here to go to menu slide.

48 1.Type a name for your new list. 2.Type the addresses for the primary recipients. 3.Type addresses for any additional recipients you want to include. 4.Click “Save Changes.” To create an Address List, simply click on the “ Lists” link in the upper-right portion of your display window at any time.  Click here to go to menu slide. Click here to go to menu slide.

49 Address Lists may contain one or more names, and you can create as many lists as you want. You can also edit or delete the lists, as needed.  Click here to go to menu slide. Click here to go to menu slide.

50 Save a search Access World News’ Personal Accounts feature enables you to create simple or complex search strategies and save them to run quickly and easily whenever you need them. When creating a search strategy, consider:  Which terms you want to search for  The sources you want to search  The sort order  Date limiters  Click here to go to menu slide. Click here to go to menu slide.

51 1.Here, we have created a search for education NEAR5 legislation NEAR5 funding. The search is running in the State Capital Newspapers. For example, you may want to find articles on legislation that affects funding for education. 2.Once you have run your search and verified that it gives you well- targeted results, simply click on “Save this Search” above the results list.  Click here to go to menu slide. Click here to go to menu slide. Tip: NEAR[x] will find articles in which the search terms appear within x words of each other, in any order

52 3.Your new search strategy will be added to your list of Saved Searches. You can lick on a link in your Saved Searches list to run a saved search whenever you need it.  Click here to go to menu slide. Click here to go to menu slide.

53 Save and send articles While viewing your search results, there are several special features that you can use to process the articles you find there:  You can save articles to your customized file folders  You can send articles to people who need to read them  Click here to go to menu slide. Click here to go to menu slide.

54 From the results list, you can save an article simply by checking the box to the left of the headline. The article will automatically be put in your [To be Filed] folder.  Click here to go to menu slide. Click here to go to menu slide.

55 Or, while viewing the article, you can save it by checking the “Save this Article” box. Tip: You can access your saved articles by clicking the “Saved Articles” link in the upper-right portion of your display window. You can also the article directly to any address, including those from your Address Lists.  Click here to go to menu slide. Click here to go to menu slide.

56 1.Within the “Saved Articles” folders, you can view an article by clicking on its headline. 2.You also can file articles to previously named folders an article or set of articles to anyone... 5.Export bibliographic information for your articles... 6.And print hard copies. 3.Delete articles from your folders when you no longer need them...  Click here to go to menu slide. Click here to go to menu slide.

57 1.To file articles into your folders, first select the articles by checking the box to the left of the headline. 2.Then, click on the “File Selected Articles” tool in the toolbox, and check the box for the folder in which you want to file the articles. 3.Click the “Move Articles” button. Tip: You can set up and name folders using the “Add Folder” button at the top of the folders list, or create them on the fly as you’re filing.  Click here to go to menu slide. Click here to go to menu slide.

58 Browse a specific newspaper by date For example: You remember reading a local article about how the Dallas-Fort Worth metropolitan area has been affected by the economic downturn of early You know the article appeared in the Dallas Morning News. You recall that the article was published on May 4th, Note: The sources available to you will depend on your NewsBank subscription.  Click here to go to menu slide. Click here to go to menu slide.

59 1.To browse a single title by date, first select a single newspaper. In this example, we’ve selected the Dallas Morning News.  Click here to go to menu slide. Click here to go to menu slide.

60 2.If the date you want appears in the “Recent Issues” list, just click on it. If the date you want does not appear in the “Recent Issues” list, use the “Enter a Date” box to type in any date you want. Or, use the “Jump to Month” drop down to choose from a complete list of all available dates. Note: Browse features are available only if a single newspaper is selected.  Click here to go to menu slide. Click here to go to menu slide.

61 3.Use the “Previous” and “Next” links to move from issue to issue. You can also use the “Date list” link or the “Enter a Date” box to choose an entirely new date. Tip: Section labels, if included by the provider, match those in the newspaper’s hardcopy edition. 4.If you see the article you wish to view, simply click on its headline.  Click here to go to menu slide. Click here to go to menu slide.

62 5.The full text of the article comes up for you to browse. Note that the headline, paper title, date and author are all provided.  Click here to go to menu slide. Click here to go to menu slide.

63 Tip: At the bottom of each article is more information on the edition, section, page and copyright. Tip: OpenURL links at the end of each article enable you to link to an article in an , which can be sent to a colleague or a client. Also, each article has a MARC Record Number so it can be uniquely identified. 6.Use the Previous and Next links at the top and bottom of the page to move from article to article. 7.Click on “Back to Issue” to return to the list of headlines for the date you’re browsing.  Click here to go to menu slide. Click here to go to menu slide.

64 Access World News with Personal Accounts Create and save effective search strategies for Saved Searches and automatic Alerts Create time-saving Address Lists for easy distribution of important articles Define named file folders for saving articles of interest Use the View Results and sorting tools after you search to narrow and focus your displayed results We hope this tutorial has helped you understand some of the techniques and strategies that can make your research more successful and convenient. Remember to:  Click here to go to menu slide. Click here to go to menu slide.


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