7 Citation Recognition: How it works System automatically recognizes new documents and retrieves them for citation recognitionStores data about the citations that can later be used to create an overlay of hyperlinks when a document is retrievedThe original document in CM/ECF is not modified.As the citation definitions are enhanced the citations recognized for documents are enhanced.
9 Citations currently recognized Cases from the various federal reportersMajor federal statutes and rulesStatutes from Texas, Louisiana and Mississippi (and assorted other states)5th Circuit RulesSentencing guidelines (albeit points to current set on Westlaw)Record on Appeal CitationsCM/ECF Document Citations!This is from the SAO internal FAQ
10 Courts using the engine Alabama Southern DistrictKansas District and BankruptcyLouisiana Western DistrictMissouri Western District and BankruptcyNorthern Carolina Middle DistrictTexas Northern District, Texas Southern District and BankruptcyWest Virginia Northern BankruptcyThird Circuit Court of AppealsFifth Circuit Court of AppealsUndergoing testing in a number of other courts.Is now embedded within Next-Gen for Appellate, District/Bankruptcy will be done next.
11 Electronic Record Goals: Improve means by which court attorneys can access record.Reduced costs to circuit
15 Electronic Records To date 6,029 electronic records have been created. 5.5+ million pages35,000+ volumes24 electronic records have been printed.Estimated savings across the circuit of at least a quarter million dollars, or roughly 10 FTEs at the national average.
16 Electronic Record cont. 5th Circuit District Courts requested we reduce the number of paper records required.In response we created a new, electronic ROA system (hereinafter Eroa).We continue to retrieve all documents for the record.Documents are automatically categorized according to subject matter (e.g. pleadings, transcripts, sealed documents, etc).All pages in the electronic record are uniquely stamped; supplemental filings no longer start at page 1.We passed a local rule this fall requiring attorneys to follow a new citation format: ROA.### where ### is the page number.
17 Record Citations ROA.123 – page 123 in the current case ROA – page 123 in caseROA.12, 15-19, 350 – links to pages 12, 15 and 350
18 ECF Document Citations ECF 17 – link to page 1 of document 17ECF 17-2 – link to page 1 of document 17, 2nd documentECF 17,5 – link to page 5 of document 17ECF 17, 5, 10 – links to pages 5 and 10 of document 17ECF ,17 – link to page 1, doc 17, case
19 HereinafterAn experimental mechanism for appellate brief citations that respect the brief page number (as opposed to the PDF page number).Format: ECF docNum [hereinafter newDesignation]Eg. ECF 15 [hereinafter Appellant’s Brief]
20 Cims4iPad Custom application developed for 5th Circuit Enables seamless access to pending matters, case documents and information, and, of course, the electronic record.The embedded PDF viewer has extensive annotation support as well as understanding of the various citation hyperlinks including support for Westlaw, Lexis, and the electronic record (EROA).
35 Coming Soon Electronic delivery of records to attorneys via CM/ECF Not PACERFree downloadRecord volumes will be tied to attorney CM/ECF accountsLinks to records are good only for the specific attorneyLive: January, 2015
36 Coming Soon cont. CM/ECF Document Citations for Attorney use Code is written for districtReady for a court to pull the trigger and turn them on