Presentation on theme: "WELCOME TO Golden Hurricane Student Services. Golden Hurricane Student Services (Case Athletic Complex) Melissa Dawson:Associate Athletics Director for."— Presentation transcript:
WELCOME TO Golden Hurricane Student Services
Golden Hurricane Student Services (Case Athletic Complex) Melissa Dawson:Associate Athletics Director for Student Services Schnea Nealy:Sr. Academic Coordinator/Director of Student Athlete Development Jaysen SpencerAcademic Coordinator Michael Britton:Academic Coordinator/Tutor Coordinator Dannie McGuire:Department Assistant
Academic and Personal support for Student- Athletes Relationship with campus advisor Athletic Academic Coordinator Enhanced Academic Support(EAS) – Based on Cum GPA/evaluation by GHSS staff – Assigned study hours – Tutoring and Mentoring
Class attendance – NO SKIPPING! Travel statements Missed appointments – YOU will be responsible for paying the cost of the tutor! Rules/regulations – Respect the “top-of-the-line” academic area you’ve been given.
Observe all tutoring/mentoring requirements, regulations and procedures. This includes requesting tutors/mentors in advance and canceling appointments 24 hours in advance, with the permission of your academic coordinator. Missed tutoring/mentoring appointments could result in loss of tutoring/mentoring privileges. The Student-Athlete will also be charged for the missed tutoring session($25) All unexcused absences and disciplinary problems will be reported according to the Missed Appointment Policy. It is your responsibility to see that you are properly checked in and out. The following Student-Athletes are required to attend EAS: – ALL first semester freshmen/first semester transfers to Tulsa. – ALL Student-Athletes on probation or continued probation. – ANY Student-Athlete whose Athletic Academic Coordinator or coach requires. – All students are expected to comply with EAS rules and regulations as directed by the EAS monitor on duty.
Academic Requirements Enrollment – Enrolled in a minimum full-time program(12semester hours) – Encouraged to enroll in hours per semester Dropping a course May not drop a course without the approval of the Athletic Academic Coordinator and Assoc. AD for Student Services
TU S.A.A.C. Comprised of Student-Athlete representatives from all sports. Purpose is to provide direct input into athletic department decisions that affect Student- Athletes. Coordinates community services/outreach programs. Director of Student Athlete Development is the liaison between the Athletic Department and TU S.A.A.C.
Social Networking Many schools have banned their Student Athletes from using Social Networking Sites. Be mindful about what you say in a blog, put on your profile or Tweet on Twitter. Lots of people are reading these posts now. If there are pictures of you or anyone else on your profile, they must be appropriate. A RECOMMENDATION: SET YOUR PROFILE TO PRIVATE. Then only your friends can see your profile.
Athletics Compliance Office Mabee Gym (West) Senior Associate A.D./SWA – Crista Troester Assistant A.D. – Christina Carter Assistant Compliance Officer – Russell Fisher Intern – Sara Freudenrich “Compliance is a Shared Responsibility. Ask Before you Act!”
Faculty Athletics Representative Appointed by the President of the university; Dr. Chris Anderson – located in Oliphant Hall, #181 Works as a liaison between Athletics and TU A person outside the Athletics Department that you can go to with problems; independent voice
NCAA Compliance Forms Sent to you through the Student-Athlete ACS portal; Must be completed PRIOR to participating in your first practice! Come see us after the presentation if you have not completed your forms.
Amateur Status & Tryout Rules: You will lose amateur status and be INELIGIBLE for intercollegiate competition in a sport if you: – Use your athletic skill (directly or indirectly) for pay in any form in that sport; – Accept a promise of pay even if such pay is to be received following completion of college; – Sign a contract or commitment to play professional athletics – There are some exceptions to the amateurism rule and several implications regarding your participation in athletics events outside of TU. Be sure to notify the Compliance Office BEFORE planning to participate in any event outside of TU Athletics!
Agents An individual shall be ineligible for participation in an intercollegiate sport if he or she EVER has agreed (orally or in writing) to be represented by an agent for the purpose of marketing his or her athletics ability or reputation in that sport. Even agreeing to allow an agent to represent you in the future would make you ineligible (See USC, Florida, Alabama, South Carolina). Don’t communicate with other TU student athletes on behalf of an agent or runner. Bottom Line: Do not communicate with an agent unless they have registered with the Athletics Department and you have been given permission by the compliance department to talk with them!!!
Employment Bylaw says, Compensation may be paid to a student- athlete: – (a) Only for work actually performed; and – (b) At a rate commensurate with the going rate in that locality for similar services. Bylaw prohibits student-athletes from receiving remuneration due to your publicity, athletics fame or reputation! If you have a job during your time as a Student Athlete, you must register that job, wages and employer with the Compliance Office. There is a place in your packets to mark your job status.
Fee For Lesson You may be paid for teaching or coaching in skills or technique in your sport on a fee-for-lesson basis, provided: – Institutional facilities aren’t used; – The Institution obtains and keeps a record of the recipient of the lesson(s); – The Compensation is paid by the lesson recipient or their family; – The instruction given is comparable to a private lesson if the lesson involves more than on recipient at a time; – The student-athlete doesn’t use his or her name, picture or appearance to promote or advertise the lessons.
Promotional Activities You may be asked to appear at events as part of a promotion. It’s one of the perks of being a collegiate athlete! We will have a new process for these this year – ONLINE! Please direct anyone interested in this to the TU website. If you are asked to do a promotional activity, let the Director of Student-Athlete Development know. – We must determine if it is permissible and maintain a record of the event, your participation and any benefit you may have received as a result.
Student-Athletes & Recruiting Student-athletes are only allowed to write friends who are PSA’s if it is not done at the direction or expense of the institution; Student-athletes cannot make or participate in phone calls to PSA’s at the direction of the coach or financed by the institution or a booster; are allowed to receive calls from PSA’s on or after July 1 st of the PSA’s junior year in high school; Do not allow conversations between PSA and “Representative of TU’s athletic interests” (i.e. boosters, staff members) if you are hosting a PSA for a visit; Anything more than an incidental contact is a violation; While on a visit, a PSA may participate in recreational activities with you (pick-up game, round of golf, etc…) provided it is: – not directed or observed by the coach or non-coaching staff member with sport specific responsibilities. – You may also not report back to the coach how the PSA “played.”
Transfer Rules Athletic staff members or boosters may NOT make contact with a student-athlete at another institution without first obtaining permission to contact from the first institution; If permission is not granted, the second institution shall not encourage the transfer or provide athletic scholarship for one year; If permission is granted, all recruiting rules apply; If an institution receives a written request from a student-athlete to permit another institution to contact the student-athlete about transferring, the first institution shall grant or deny the request within 7 business days of; if institution fails to respond, then permission is granted by default; If the institution denies the student’s request, then the student-athlete, upon request, can request a hearing conducted by a committee made up of individuals outside of the athletics department. Hearing must be conducted within 15 business days of receiving the request; if institution fails to conduct hearing within this time frame, then contact is granted by default.
Official Visits - Student Hosts Current Full- Time Student-Athletes often act as host for Prospective Student-Athletes during their official visit. Student Hosts are given $40 per day to spend on entertainment for PSA and their family. THIS MONEY CANNOT BE USED FOR GIFTS OF VALUE (i.e. t-shirts, souvenirs). You must provide your own transportation. You cannot use a coach’s car or University Vehicle. Do not go more than 30 miles from campus!
NCAA ACADEMIC REQUIREMENTS SATISFACTORY PROGRESS TOWARD DEGREE ENTERING 2ND YEAR OF ENROLLMENT – (This is what you must complete your Freshman year – at a minimum) 24 credits earned during Fall/Spring/Summer 18 credits earned during the academic year(Fall/Spring) 6 hours per term 1.8 GPA
NCAA ACADEMIC REQUIREMENTS SATISFACTORY PROGRESS TOWARD DEGREE ENTERING 3 RD YEAR OF ENROLLMENT – (This is what you must complete your sophomore year – at a minimum) 40% of degree(50 hours) 18 credits earned during the academic year(Fall/Spring) 6 hours per term 1.9 GPA Must declare a degree(major) program
NCAA ACADEMIC REQUIREMENTS SATISFACTORY PROGRESS TOWARD DEGREE ENTERING 4 TH YEAR OF ENROLLMENT – (This is what you must complete your Junior year – at a minimum) 60% of degree(75 hours) 18 credits earned during the academic year(Fall/Spring) 6 credits per term 2.0 GPA
NCAA ACADEMIC REQUIREMENTS SATISFACTORY PROGRESS TOWARD DEGREE ENTERING 5 TH YEAR OF ENROLLMENT – (This is what you must complete your Senior year – at a minimum) 80% of degree(100 hours) 24 credits earned during Fall/Spring/Summer 18 credits earned during academic year(Fall/Spring) 6 credits per term 2.0 GPA
Football Rule Football student-athletes must pass a minimum of 9 hours in each fall semester and earn the APR eligibility point; If he does not, then he will be ineligible to compete in the first four contests of the following season; If he regains eligibility by earning 27 total credit hours for the year, then he may participate in games 3 and 4 of the following season; thus only losing eligibility for 2 games; Once during the five year period of eligibility if the student regains eligibility by earning 27 total credit hours for the year, then he may participate in all four games of the following season.
Financial Aid Fill out your FAFSA EVERY YEAR to qualify for grants and loans. Website: Report ALL Outside Aid to the Compliance Office through the Financial Aid Declaration Form in ACS. If you get a new award during the year, it must be reported as well.
Student Athlete Assistance Funds Used to assist student-athletes in meeting financial needs that arise in conjunction with participation in intercollegiate athletics, enrollment in an academic curriculum or that recognize academic achievement. All student-athletes, including international, are eligible to receive SAF benefits. Intended to provide direct benefits to student-athletes who have demonstrated a financial need. Pell-eligible Student-Athletes, Athletes that demonstrate Financial Need and International Student-Athletes are only ones eligible for clothing allowance and insurance payments from SAF. For more information, Contact Assistant A.D. for Compliance Christina Carter Clothing Allowance Insurance for Qualified applicants Testing fees (GRE, GMAT, MCAT, LSAT) Medical, Dental and Vision Expenses Emergency Travel
Athletic Grant-in-Aid Athletic scholarship may consist of the following categories: – Tuition – Course Related Fees – Room (Based upon average double room at TU) – Board (Based upon price of 21 meals per week) – Required Course Related Books Please note recommended books cannot be provided by scholarship money!
Summer School Apply in March!!!!! The Application Deadline is in April. Submit your application to the Associate AD for Student Services in the Case Academic Center for approval. Not all are approved!!!!! Approval is at the discretion of the Athletics Department and based upon whether classes are needed for graduation or eligibility as well as the student’s academic effort and attendance in EAS. Athletic financial aid in summer is the same percentage of athletic aid awarded during the previous school year, unless otherwise specified as less for budgetary reasons. Summer school athletic financial aid is a separate award and can be reduced or canceled if the student fails or receives an unsatisfactory grade in the class or fails to attend EAS.
Scholarship Renewal/Nonrenewal Financial Aid Agreement and NLI are valid for ONE (1) year, you are not guaranteed Aid the next year. Your Aid can only be cancelled during the period of award for these reasons: – If you are ineligible for competition, – If you fraudulently misrepresent yourself on your TU application, NLI or Financial Aid Agreement, – If you engage in serious misconduct warranting serious disciplinary action, – If you voluntarily withdraw from the team, or – If you violate TU institutional, academic, compliance or Athletics Department policies. Your aid cannot be reduced or cancelled without a right to a hearing by written notice. You will need to follow the instructions in the written notice if you wish to appeal this decision. If it goes to a hearing, the committee’s decision is final. Athletic financial aid if renewed each year, is awarded only through the time you graduate or complete your eligibility for ONE undergraduate degree. It will NOT be extended for double majors, minors, or certificates. – To have scholarship extended for a 5 th year (completed eligibility, but have not graduated), you must complete an application in the spring. If approved, aid is awarded by semester and contingent upon you meeting academic eligibility progress requirements. You will also be required to participate in the 5 th year work program in exchange for your scholarship.
Academic Honor Renewals Bylaw : The renewal of an academic honor award may be exempt from an institution’s equivalency computation regardless of whether the recipient qualified for exemption in his or her initial academic year of enrollment, provided: a)Earns at least a 3.00 GPA or above during the previous academic year; b)Meets all NCAA, Conference USA, and institutional progress towards degree requirements Bylaw : For transfers; the renewal of an academic honor award may be exempted from an institution’s equivalency computation, provided a)The recipient achieves a cumulative GPA of at least 3.0 at the certifying institution; and b)The recipient meets all NCAA, conference and institutional progress- toward degree requirements. Bottom line – if you are receiving Athletic and Academic aid from TU, maintain a 3.0 GPA or above to keep both. Your athletic aid may be adjusted if you do not meet the requirements!!!
Extra Benefits Any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student-athlete or the student-athlete's relative or friends a benefit not expressly authorized by NCAA legislation. Bottom Line: If you or your family or friends are getting an advantage because of your status as a student-athlete, you are most likely getting an extra benefit. Examples Include: Employment for yourself or a friend/family member Gifts of any kind (e.g., birthday, graduation, Christmas, etc) Signing or co-signing of loans for student-athletes Providing loans to a student-athlete's relatives or friends Cash or money payments Any tangible items, including merchandise Free or reduced-cost services, rentals or purchases of any type Free or reduced-cost housing Use of an automobile or the provision of transportation Providing a meal other than in your home on special infrequent occasions (e.g., Thanksgiving, birthday) Providing tickets to an athletic, institutional or community event (e.g., movie, professional contest) Even buying a student-athlete a drink at a bar could be considered an extra benefit!
Complimentary Admissions Like all students, student athletes get complimentary admission to all sports on campus. You may also receive up to four complimentary admissions for your family to attend games in which you play. – Football (home and away), M. & W. Basketball, M. & W. Soccer, and Softball are the only sports that charge admission, so only these student-athletes will receive the four complimentary admissions for their sport’s events. – Remember, for away games, it is limited to the travel squad and admissions may be limited below four, depending upon availability. Do not sell or allow your friends/family to sell your ticket or it will count as an extra benefit and jeopardize your eligibility!
Building Guest List/Requesting Tickets in ACS – Be sure to build your complimentary admission guest list AND request tickets in ACS! Top right of ACS screen Build guest list and wait for approval from compliance Once approved, select competition and then select four friends/family to assign the admissions to You can also assign tickets to another player on the squad using the drop down roster Football – ticket requests are due TWO days before the event by 11:00 p.m. MBB, WBB, MSO, WSO, WSB – ticket requests are due the night before the event by 1:00 p.m. DO NOT WAIT TO BUILD YOUR GUEST LIST UNTIL THIS TIME AS COMPLIANCE MAY NOT HAVE TIME TO APPROVE THE LIST BEFORE THE DEADLINE FOR REQUESTING TICKETS. NO EXCEPTIONS!!!
Countable Athletically Related Activities: Bylaw 17 Definitions Bylaw – The Committee on Academic Performance shall have the authority to determine the circumstances that would require an institution or team(s) that fails to satisfy the APR to apply additional playing and practice season limitations. Bylaw – Countable athletically related activities (CARA) include any activity with an athletics purpose involving student-athletes and at the direction of, or supervised by, one or more of an institution’s coaching staff (including strength & conditioning coaches) and must be counted within the weekly and daily limitations. Administrative activities (academic/compliance meetings) shall not be considered as CARA.
CARA Activities Team activities that can be counted toward the team’s allotted amount of time that week. Student-athletes may not participate in countable athletically related activities for more than: In-Season Out-of-Season (during the academic year) 4 hours per day 2 hours per week of individual skill instruction 20 hours per week 8 hours per week total 1 Day off per Week 2 Days off per Week
CARA Activities Things that are considered Countable Hours Required weight training and conditioning Competition, practices and/or individual skill instruction Athletic meetings required by coach Discussion or review of game film Things that are NOT considered Countable Hours Life skills and drug/alcohol educational activities Study hall, tutoring or academic meetings Voluntary sport-related activities (e.g., initiated by student-athlete, no attendance taken, no coach present). Training room activities (e.g., treatment, taping), rehabilitation activities and medical examinations Recruiting activities (e.g., serving as a student host for a prospect, attending official visit meals)
General Playing & Practice Season Regulations Bylaw – Countable hours must: be recorded on a daily basis for each student- athlete regardless of whether the student-athlete is participating in an individual or team sport. The coaches submit this into ACS for compliance approval. Compliance may then randomly send the logs to student-athletes to approve/not approve the logs (this is confidential). Bylaw – During the playing season, all CARA shall be prohibited during one calendar day per week, except during participation in one conference and postseason championship and any postseason competition Bylaw – A travel day related to athletics participation may be considered as a day off, provided no countable athletically related activities occur during that day.
Academic Progress Rate (APR) Established by the NCAA to measure the success or failure of collegiate athletic teams in moving student-athletes towards graduation. – Measured by your retention and eligibility. – Creates Team and University Accountability. Your academic success DIRECTLY affects your sport. If your team does not meet the APR requirements, the team could lose postseason opportunities.
Conference USA: Principles and Standards of Sportsmanship Signed in ACS forms The conference commissioner has “broad authority” to ensure good sportsmanship throughout the conference. The essential elements of sportsmanship are embodied in 6 core principles: – Respect – Responsibility – Fairness – Honesty – Integrity – Good Citizenship Exhibit respect and courtesy toward all participants. Comment about others in a positive manner No violence or attempts to incite violence!!! No obscene or critical comments/ gestures toward the other team or spectators If asked about officiating, the correct response is, “per conference policy, I am unable to comment”
Conference Penalties for Unsportsmanlike Conduct Public or Private reprimand. Forfeiting any sports events or competitions. Suspend or expel any person from attendance at or participation in one or more events. Pay a fine to the Conference (not to exceed $50,000). Flagrant misconduct will result in suspension from at least one contests.
Tulsa Business Office Sends out monthly account statements to student TU ; Do not carry past due balances - it will affect your ability to enroll in future semesters! Avoid “unnecessary charges” such as parking tickets, download fines, pet fines, grill fines, housing damages/cleaning, missed tutoring sessions, unreturned book charges, finance charges (like interest); Contact Assistant AD for Compliance if you believe athletic scholarship not applied properly on account;
Tulsa Business Office, continued… School Insurance – automatically enrolled AND charged. If you already have insurance, then you MUST complete the waiver online by September 15 th to have charge removed. The waiver link is available on the TU Bursar Office website as well as the ACS Student-Athlete Portal link area; International student-athletes on room and board scholarship – you are required to be taxed 14% by the US government on the total received in room and board scholarship. This will be deducted up front from your check if you receive one; Also be sure to check in with International Student Services (ISS) at beginning of each new school year; PSO Bills – if you receive 100% athletic room scholarship and reside in an apartment, you are eligible to have your PSO (electric) paid. Bring your bill to the Events/Operations Office (DO NOT WAIT UNTIL THE DAY IT IS DUE TO DO THIS); drop it in the PSO drop-box; come back and pick it up on the black shelf; take it to the Business Office and pick up the cash; then you are responsible for paying the bill with that cash yourself after that.
Housing Office Information You must re-sign up for housing each year during the lottery process in February; You are responsible for selecting and finding a roommate if you want to remain in a double room. Remember, your scholarship only covers a double room, so if you don’t want to be charged, FIND A ROOMMATE, even for circumstances beyond your control (roommate graduates at semester); You may choose to renew your housing license by signing up for summer + academic year or just academic year; if you sign up for housing and then you break your contract (voluntarily leave Tulsa), then housing will charge you $850 liquidated damages; they will usually apply your original $250 housing deposit, leaving the $600 housing cancellation fee balance; THIS FEE CANNOT BE COVERED BY ATHLETIC SCHOLARSHIP!!! If you feel you have just cause to appeal the fee, you must do with housing; In rare cases and if Tulsa non-renews your athletic scholarship we may pay the fee using the SAF if funds are available.
Drug Testing Student Athletes at TU are subject to two separate drug testing policies: – NCAA Drug Testing Policy – The University of Tulsa Drug Testing Policy All Student Athletes are subject to the drug testing procedures of both TU and the NCAA. Purpose is to protect student athletes from risks and dangers of drug abuse. Both policies were included in your ACS forms and must be completed before being allowed to practice or compete.
NCAA Drug Testing NCAA Championships Testing Tests at championship events in all three divisions. Some championships are tested every year. About 2,500 student athletes annually are tested. NCAA Year-Round Testing Random Testing throughout the year Tests Division I and II student athletes in all sports Approximately 11,000 student athletes tested each year.
NCAA Drug Testing Penalties for a Positive NCAA Test are “Strict and Automatic”: – First Offense for Performance Enhancing Drugs or Street Drugs: student athlete loses one calendar year of eligibility (25% of their total eligibility) and are withheld from competition for a full year. – Second Offense: Performance Enhancing Drugs: student athlete is permanently ineligible. Street Drugs: A second full year of eligibility lost and year withheld from competition.
NCAA Drug Testing Anabolic Agents (testosterone, androstenedione) Stimulants (Adderall, caffeine, ephedrine) Alcohol and Beta Blockers (for rifle only) Masking Agents (Diuretics, bumetanide) Street Drugs (marijuana – stricter threshold now, Spice, K2, cocaine) Peptide Hormones and Analogues (hGH, EPO) Anti-estrogens and Beta-2 Agonists (anastrozole; bambuterol) The NCAA bans drugs by class, along with any substance chemically related to those classes.
The University of Tulsa Drug Testing Policy (UTDP) Participation is mandatory for all student athletes. Refusal to provide a sample counts as a positive test. Tell your athletic trainer about any medications or supplements you are taking. Positive tests are deemed a violation of the UTDP “Three Strikes and you’re out”
The University of Tulsa Drug Testing Policy (UTDP) First Violation: – AD, Head Coach, Trainer, Team Physician and parent(s)/legal guardian(s) are notified. Meeting with AD concerning the positive test; – Counseling sessions and undergo bimonthly testing, and will be included on all future random testing lists for six months. Ten (10) hours of community service. Second Violation – In addition to First Violation penalties: – Twenty (20) hours of community service; – Suspension from 25% of in-season contests immediately following the positive test including post season contests, but excluding scrimmages and exhibition games. Third Violation : – AD, Head Coach, Trainer, Team Physician and parent(s)/legal guardian(s) are notified; – Required counseling sessions; – Permanent suspension from further participation an any intercollegiate athletics program; – Cancellation of all financial or other assistance and grants-in-aid provided by the University.
Drug Testing - Appeals Student athletes can appeal both NCAA and TU drug tests. If the student athlete wins their appeal, their sanctions can be either reduced or eliminated. Contact Dr. Chris Anderson (Faculty Athletics Representative).
Sports Wagering NCAA Bylaw 10.3 The NCAA opposes all forms of legal and illegal sports wagering; – Betting threatens both the well-being of student athletes and the integrity of the game; Policy applies to student athletes, coaches and athletics department staff members
Sports Wagering Wagering /Betting is defined as putting something at risk in return for the opportunity to win something. Cannot wager on any college or professional sporting event in which the NCAA conducts a championship. – This includes fantasy sports leagues and sports pools such as March Madness bracket contests, and internet gambling.
Sports Wagering Additionally, you may not share information that could be used to wager on sports including: – Injury updates – Team disciplinary actions – New plays or schemes Be mindful of what you post on Facebook and Twitter about you or your team’s status as it could inadvertently influence bookmaking.
Sports Wagering Consequences – Wagering (teams other than student athlete’s institution): ineligible for one calendar year and loss of one season of eligibility – Influencing contests (point shaving) or student athlete betting on his/her institution: immediate permanent loss of all eligibility in all sports. Any later wagering discovered results in permanent ineligibility in all sports.