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E-Rate Invoicing Prior to E-Rate Modernization FY2015 State E-rate Coordinator Alabama State Department of Educatioin.

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Presentation on theme: "E-Rate Invoicing Prior to E-Rate Modernization FY2015 State E-rate Coordinator Alabama State Department of Educatioin."— Presentation transcript:

1 E-Rate Invoicing Prior to E-Rate Modernization FY2015 State E-rate Coordinator Alabama State Department of Educatioin

2 General Overview 2 $$

3 Two Methods of Invoicing USAC 3

4 Service Provider Invoice Method 4

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6 OCT 19, 20106

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11 BEAR Deadline OCT 19, > Deadlines >

12 Deadline Tool

13 BEAR Deadline Extensions 13 mor

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16 FRN Extension Table OCT 19,

17 OCT Completed Documents Needed FCDL Form 486 Form 471 – Block 5(s) Form 486 Notification Letter

18 BEAR – Form 472 Online Paper EACH format requires Service Provider OCT 19,

19 OR “Required Forms”

20 BEAR – Paper Form OCT 19, > Require Forms >

21 21 Download Instructions:

22 OCT201022

23 BEAR Form OCT

24 BEAR Form OCT

25 OCT201025

26 OCT

27 OCT Column (9) - FCC Form 471 Application Number. This is the number USAC assigned to the Form 471 with which this line of the BEAR is associated. This number must be obtained from your FCDL. Column (9) - FCC Form 471 Application Number. This is the number USAC assigned to the Form 471 with which this line of the BEAR is associated. This number must be obtained from your FCDL.

28 OCT Column (10) - Funding Request Number (FRN). This is the number USAC assigned to each distinct row or line of your Form 471. Each FRN is set forth in your FCDL.

29 OCT Column (11) - Bill Frequency. Please do not complete this Column, as this Column will be completed by the fund administrator.

30 OCT Column (13) - Shipping Date or Last Day of Work Performed. This Column should be used primarily for internal connections and other non-recurring products/services billed one-time only. The date in Column (13) should be either the date that the products were shipped or the last date that the service provider performed its work. This date should be in Column (13) - Shipping Date or Last Day of Work Performed. This Column should be used primarily for internal connections and other non-recurring products/services billed one-time only. The date in Column (13) should be either the date that the products were shipped or the last date that the service provider performed its work. This date should be in

31 OCT Column (13) - Shipping Date or Last Day of Work Performed. This Column should be used primarily for internal connections and other non-recurring products/services billed one-time only. The date in Column (13) should be either the date that the products were shipped or the last date that the service provider performed its work. This date should be in month/day/four-digit year (mm/dd/yyyy) format. Column (13) - Shipping Date or Last Day of Work Performed. This Column should be used primarily for internal connections and other non-recurring products/services billed one-time only. The date in Column (13) should be either the date that the products were shipped or the last date that the service provider performed its work. This date should be in month/day/four-digit year (mm/dd/yyyy) format. Please note that only Column 12 OR Column 13 should be completed for each FRN. Please do NOT complete BOTH Columns 12 and 13 for the same FRN. Please note that only Column 12 OR Column 13 should be completed for each FRN. Please do NOT complete BOTH Columns 12 and 13 for the same FRN.

32 OCT Column (14) - Total (Undiscounted) Amount for Service per FRN. The total undiscounted amount represents the total amount paid per FRN beginning with the service start date as reported in your Form 486 Notification Letter, and ending with the date of the last bill you paid in full and for which you are seeking reimbursement of the discount on the BEAR. This figure can be no more than 14.2 digits, including dollars and cents. Column (14) - Total (Undiscounted) Amount for Service per FRN. The total undiscounted amount represents the total amount paid per FRN beginning with the service start date as reported in your Form 486 Notification Letter, and ending with the date of the last bill you paid in full and for which you are seeking reimbursement of the discount on the BEAR. This figure can be no more than 14.2 digits, including dollars and cents.

33 OCT Column (15) - Discount Amount Billed to USAC. The discount amount represents the total amount of funds for which you are seeking reimbursement — that is, your discounted portion of Column (14). Before applying the approved discount percentage to the amount in Column (14), you must deduct charges for any ineligible services, or for eligible services delivered for ineligible recipients or used for ineligible purposes. (For help breaking out these charges, use the Optional Prediscount Cost Calculation Grid available on the USAC website.) After deducting these charges from the amount in Column (14), apply the approved discount percentage reflected in your FCDL for this FRN, and enter the resulting total in Column (15). This figure can be no more than 14.2 digits, including dollars and cents. Column (15) - Discount Amount Billed to USAC. The discount amount represents the total amount of funds for which you are seeking reimbursement — that is, your discounted portion of Column (14). Before applying the approved discount percentage to the amount in Column (14), you must deduct charges for any ineligible services, or for eligible services delivered for ineligible recipients or used for ineligible purposes. (For help breaking out these charges, use the Optional Prediscount Cost Calculation Grid available on the USAC website.) After deducting these charges from the amount in Column (14), apply the approved discount percentage reflected in your FCDL for this FRN, and enter the resulting total in Column (15). This figure can be no more than 14.2 digits, including dollars and cents.

34 OCT201034

35 OCT201035

36 Finish & Mail Complete all parts except Block 4 FAX or send entire document to Service Provider Service provider Complete and sign block 4 Service Provider must send it back to you signed by FAX. Be sure Block 3 is complete and send to USAC as instructed. Work with the Service Provider to be sure correctness of information. OCT201036

37 BEAR Online OCT 19,

38 Online BEAR Has validation rules to help avoid common errors. Separate “BEAR ONLY” PINs can be assigned so a third party can enter the billing.

39 ONLINE BEAR Presentation

40 Online BEAR

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45 Questions Jerome Browning, Alabama Department of Education


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