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23/03/2011 Implemented by the ACP Group of States Funded by the European Union ACP-EU SUPPORT PROGRAMME TO ACP CULTURAL SECTORS (ACP-CULTURES II+ ACPFILMS.

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Presentation on theme: "23/03/2011 Implemented by the ACP Group of States Funded by the European Union ACP-EU SUPPORT PROGRAMME TO ACP CULTURAL SECTORS (ACP-CULTURES II+ ACPFILMS."— Presentation transcript:

1 23/03/2011 Implemented by the ACP Group of States Funded by the European Union ACP-EU SUPPORT PROGRAMME TO ACP CULTURAL SECTORS (ACP-CULTURES II+ ACPFILMS II) 1 ST OPEN CALL FOR PROPOSALS (1 ST MARCH 2011 – 16 TH JUNE 2011)

2 23/03/2011Page 2 TABLE OF CONTENTS >1. Introductionp.4 >Call for Proposals 2011, specific objectivesp.5 >Prioritiesp.6 >2. How to applyp.7 >3. Eligibility criteriap.8 >Applicantsp.9 >Partnershipsp.16 >Eligible actionsp.19 >Eligible costsp.35 >Ineligible costsp.36 >Duration of actionsp.38 >Co-financingp.39 >Management toolsp.40

3 23/03/2011Page 3 TABLE OF CONTENTS >4. Application presentationp.41 >Application form LOTS 1 & 2p.41 >Attachments to the grant applicationp.42 >5. Sending the applicationp.46 >Application deadline p.50 >6. Further informationp.51 >Contact detailsp.52

4 23/03/2011Page 4 1. INTRODUCTION >The ACP-EU Support Programme to cultural sectors comprises ACP Films and ACP Cultures. >The budget: € 30 million, financed under the 10 th EDF, compared with € million from the 9 th EDF >1 st call for proposals for the two categories launched on 28 February 2011 for € 14 million (€ 7 million: cinema/audiovisual, € 5 million: all other cultural sectors) >A second call for proposals will be launched mid 2012

5 23/03/2011Page 5 >Reinforce the creation and production of cultural goods and services in the ACP States at inter-regional ACP level. >Support for better access to local, regional, intra-ACP, European and international markets. >Strengthen the capacities of cultural stakeholders, operators and entrepreneurs in the ACP States. CALL FOR PROPOSALS 2011: SPECIFIC OBJECTIVES

6 23/03/2011Page 6 >South-South cooperation projects with synergies at intra-ACP level >Actions whose partnership includes the Caribbean and/or Pacific regions due to their geographical location >Actions with real relevance for ACP final beneficiaries Note: Proposed actions that meet these priorities will be awarded additional points during the evaluation process PRIORITIES

7 23/03/2011Page 7 >The Guidelines are available to download from the following websites: >Clearly indicate the LOT to which the project belongs >Check that the application is complete (see the checklist at the end of the Guidelines document) 2. HOW TO APPLY

8 23/03/2011Page 8 >Applicants >Partners >Partnerships >Actions 3. ELIGIBILITY CRITERIA

9 23/03/2011Page 9 >Applicants must be nationals of one of the ACP States, a European Union Member State, a European Union applicant State, a Member State of the European Economic Area, or an Overseas Country or Territory (OCT) >Be a registered legal entity for at least 2 years and have legal status >Be an NGO or a private sector body (exception: public TV for Lot 1, distribution/broadcasting/promotion) APPLICANTS (1/7)

10 23/03/2011Page 10 >Be directly responsible for preparing and managing the action and not merely an intermediary >Have stable and sufficient sources of finance >Demonstrate the capacity to manage actions on the same scale as the action proposed for a grant, notably by including the planned recruitment of someone to manage the administrative and financial aspects of the project APPLICANTS (2/7)

11 23/03/2011Page 11 APPLICANTS Additional eligibility conditions for each LOT >LOT 1 Production >Be a company involved in production/creation, hold the legal copyrights related to the proposed action and have one or more copyright agreements with one or more directors from an ACP State. >Be a company involved in production/creation and hold the co-production rights related to the action. (3/7)

12 23/03/2011Page 12 APPLICANTS Additional eligibility conditions for each LOT >LOT 1 Distribution/promotion >Be a company that has produced and/or promoted or has been associated with the production and/or promotion of one or more works (full-length/short film, TV film, series, documentary, animation film, etc.) in the last two years, with a track record. >Applicants must specify whether they have acquired the licenses and/or promotion rights or whether they are in the process of acquiring them (option, new request, etc). (4/7)

13 23/03/2011Page 13 APPLICANTS Additional eligibility criteria for each LOT >LOT 1 Training/Vocational training >Have a legal status with training as the primary field of activity. (5/7)

14 23/03/2011Page 14 APPLICANTS Additional eligibility criteria for each LOT >LOT 2 Creation/Production/Distribution/Promotion: >Have a legal status with culture as the primary field of activity. (6/7)

15 23/03/2011Page 15 APPLICANTS Additional eligibility criteria for each LOT >LOT 2 Training/Vocational training: >Have a legal status with training or culture as the primary field of activity. (7/7)

16 23/03/2011Page 16 PARTNERSHIPS (1/3) Partnerships and partner eligibility >The partners play an active role in defining and implementing the action. >The costs they incur are eligible in the same way as those of the grant beneficiary. They must, therefore, satisfy the same eligibility criteria as the grant beneficiary.

17 23/03/2011Page 17 The projects must involve a partnership that meets the following requirements: >To involve at least three partners, including the applicant, in at least two different ACP States >If all the partners are based in Africa, they must have head offices in at least two different regions of Africa >The number of partners from eligible ACP States must be greater than the number of European partners Note: Organisations with subsidiaries in different countries are considered as a single entity PARTNERSHIPS (2/3)

18 23/03/2011Page 18 The quality and sustainability of the partnerships are important aspects of the Programme: >Each member must play an active and clear role in designing and implementing the project >A clear distribution of responsibilities is key to its success >A cooperation agreement must be signed by the partners, which clearly indicates the role and function of each partner, and must be attached to the application documents PARTNERSHIPS (3/3)

19 23/03/2011Page 19 (1/16) The funds are divided into 2 LOTS : >LOT 1 : ACP Films II – Film/Audiovisual - € 7 million >Domains covered : >Production >Distribution/promotion >Training/Professional development >Targeted projects >LOT 2 : ACP Cultures II – All cultural sectors OTHER than Film/Audiovisual - € 5 million >Domains covered : >Creation/Production >Distribution/promotion >Training/Professional development ELIGIBLE ACTIONS

20 23/03/2011Page 20 (2/16) LOT 1 (FILMS) - Production >This covers documentaries, TV series (fiction series) TV films, animation films, full-length films and radio programmes >Maximum grant of € 300,000 >Applicants must include a distribution strategy in their production plan >Catalogue of projects: Applicants may submit in a single application up to 3 projects either for documentaries or for animation films. A single budget should be presented for this type of application. ELIGIBLE ACTIONS

21 23/03/2011Page 21 LOT 1 (FILMS) - Production Types of actions eligible: >1 documentary (30’ to ± 52’) >2 to 3 documentaries (30’ to ± 52’) >TV fiction series (minimum of 50 x 26’ episodes) >1 animation film (30’ to ± 52’) >2 to 3 animation films (30’ to ± 52’) >Full-length film (fiction) >Radio programmes (minimum of 20 x 1’ to 30’ programmes) ELIGIBLE ACTIONS (3/16)

22 23/03/2011Page 22 (4/16) LOT 1 (FILMS) - Distribution/Promotion >This component concerns support for the promotion, distribution and dissemination by and networking of ACP film and audiovisual professionals >A project for dissemination via TV or multiple media (different distribution and dissemination media) having a real impact on the circulation of works in the ACP regions can receive up to a maximum of € 800,000 >Catalogue of projects: Applicants may submit in a single application a programme for the distribution of ACP works in the form of a catalogue. A single budget should be presented for this type of application. ELIGIBLE ACTIONS

23 23/03/2011Page 23 LOT 1 (FILMS) - Distribution Types of actions eligible: >Support for programming ACP works >Promotion of ACP programmes on ACP television channels (implementation of sales and distribution tools) >Projects for digital broadcasting and use in the ACP States >Action for the large-scale distribution of ACP works in the ACP regions (South-South exchanges) >Any action promoting the distribution and circulation of works at intra-ACP, EU and international level >Broadcasting of radio programmes ELIGIBLE ACTIONS (5/16)

24 23/03/2011Page 24 (6/16) LOT 1 (FILMS) - Training/Professional development This component aims to develop excellence clusters in the ACP zone through: >Strengthening transnational training courses in the ACP area >Interaction and cooperation between ACP or ACP-EU training centres/ongoing education institutions >The maximum grant is € 400,000 ELIGIBLE ACTIONS

25 23/03/2011Page 25 LOT 1 (FILMS) - Training/Development Types of actions eligible: >Fostering exchange between ACP training centres/education institutions >Strengthening organisations that facilitate creation and provide technical and financial assistance, advice and support services for the various audiovisual sectors >Vocational training programmes on project development, financing, marketing and distribution, and project design and evaluation in the field of audio-visual >Training programmes in scriptwriting techniques >Technical training programme (actor management, filming, sound and lighting, editing, use and maintenance, dubbing and subtitling, etc.) ELIGIBLE ACTIONS (7/16)

26 23/03/2011Page 26 LOT 1 (FILMS) - Training/Development Types of actions eligible (continued) >Training and development programmes for artists and bodies for improved use of New Information and Communication Technologies (NICT): digital techniques, marketing and new markets, legal and contract frameworks >Training programmes in economic, financial and sales management and skills acquisition in an international context (production, distribution/use, legal and financial aspects of co-production, understanding of international markets, networking and accessibility of international markets, etc.) >Trainer training programmes ELIGIBLE ACTIONS (8/16)

27 23/03/2011Page 27 (9/16) LOT 1 (FILMS) - Targeted project(s): Training and Development (integrated approach) This scheme aims to support professionals, starting with the screenplay through to the presentation of a project to a panel of decision makers, thanks to: >active training/tutoring for select professionals (directors/producers) >financing of the development phase of audiovisual projects for professionals who have completed the training/tutoring (maximum of € 10,000 per participant) >Maximum of 2 projects selected >Maximum amount of € 400,000 ELIGIBLE ACTIONS

28 23/03/2011Page 28 LOT 1 (FILMS) - Targeted project(s): ongoing professional training Types of actions eligible >Scriptwriting >Storyboards >Preparing financing plans >Search for financial partners, broadcasters, distributors, co-producers >Casting >Research and optimisation of film locations >Optimisation and research of material >Procurement of digital equipment (up to a maximum of 15% of the total eligible costs of the action) ELIGIBLE ACTIONS (10/16)

29 23/03/2011Page 29 (11/16) LOT 2 (CULTURAL SECTORS) - Creation, Production, Distribution and Promotion >The objective is to encourage cultural bodies to cooperate at transnational level to develop common cultural activities and foster the emergence of an “industrial fabric” of ACP cultures >Applicants must present a strategy for dissemination and promotion >Maximum grant of € 500,000 ELIGIBLE ACTIONS

30 23/03/2011Page 30 LOT 2 (CULTURAL SECTORS) - Creation, Production, Distribution and Promotion Types of actions eligible: >Strengthening centres of exchange and creation (residences, etc.) >Exchange programmes between artists and creators through workshops, study tours, etc. >Transnational co-productions >Organisation of exhibitions and professional conferences >Promotion of festivals as centres of dissemination, training and creative support >Development and networking of active multidisciplinary cultural forums ELIGIBLE ACTIONS (12/16)

31 23/03/2011Page 31 LOT 2 (CULTURAL SECTORS) - Creation, Production, Distribution and Promotion Types of actions eligible (continued) >Development of distribution networks >Publishing and distribution projects presented by publishers’ groups >Touring exhibitions >Transnational dissemination programmes >Circulation and dissemination of cultural information using NICTs >Development of NICT instruments for the promotion, marketing and distribution of cultural goods and services >Development of professional networks and organisations ELIGIBLE ACTIONS (13/16)

32 23/03/2011Page 32 LOT 2 (CULTURAL SECTORS) - Training/Professional development This component aims to develop excellence clusters in the ACP zone through: >Strengthening transnational training courses in the ACP area >Interaction and cooperation between ACP or ACP-EU training centres/ongoing education institutions >The maximum grant is € 500,000 ELIGIBLE ACTIONS (14/16)

33 23/03/2011Page 33 LOT 2 (CULTURAL SECTORS) - Training/Development Types of actions eligible >Fostering exchanges between ACP training centres/education institutions >Strengthening organisations that facilitate creation and provide technical and financial assistance, advice and support services for the various sectors of the cultural industries >Vocational training programmes in creation support disciplines: management of galleries and other exhibition facilities, exhibitions, art review, understanding of laws and regulations applicable to artists and works >Training programmes in playwriting techniques including scriptwriting for the performing arts ELIGIBLE ACTIONS (15/16)

34 23/03/2011Page 34 LOT 2 (CULTURAL SECTORS) - Training/Development Types of actions eligible (continued) >Technical training programmes for the performing arts and music: sound and lighting techniques, use and maintenance >Training and development programmes for artists and bodies for improved use of New Information and Communication Technologies (NICTs): marketing and new markets, company administration and tour management, legal framework >Training programmes in economic, financial and sales management and skills management in an international context (distribution/use, legal and financial aspects of co-production, networking and accessibility of international markets) ELIGIBLE ACTIONS (16/16)

35 23/03/2011Page 35 >The budget must be realistic, reasonable and cost effective. The costs must correspond to local costs if expenditure is local. >Eligible direct costs: >Personnel assigned to the project >Project financial/administrative officer >Equipment: maximum of 15% of the total amount of the eligible costs >Monitoring and evaluation >Participation in meetings (maximum of € 5,000) >Communication and visibility >Certification of accounts >Indirect costs (administrative overheads): maximum of 7% of the eligible direct costs >Contingency: maximum of 5% of the eligible direct costs. Prior written authorisation is necessary. ELIGIBLE COSTS

36 23/03/2011Page 36 INELIGIBLE COSTS (1/2) Ineligible actions > Actions that only or primarily concern the day-to-day operation of organisations > Actions that only or primarily concern sponsorship for the participation of individuals at workshops, seminars, conferences or symposiums > Actions that only or primarily concern individual study or training grants > Actions that support political parties or actions, including aspects of political conversion >Single conferences : conferences can only be awarded grants if they are part of a larger programme of activities to be implemented over the course of the action’s life

37 23/03/2011Page 37 INELIGIBLE COSTS (2/2) Ineligible actions (continued) Activities to produce and develop the following categories of works and actions: >Actions that directly or indirectly promote messages that oppose the policies of the European Union (that run counter to public health, human rights, citizen security, the freedom of expression, equality, etc.) >Actions that justify violence and/or racism, actions with pornographic content, propaganda actions >Institutional actions and productions that aim to promote an institution and/or its work >Game shows, talk shows, reality shows, docu-soaps >Television reports and news magazines, and corporate and institutional films, tourist promotion documentaries, news reports >Advertising

38 23/03/2011Page 38 The duration of all actions must : >Be more than 12 months >Be less than 36 months >Not begin until the contract has been signed by both parties Implementation : >Actions must be implemented in one or more of the eligible countries >The majority of the activities must take place in eligible ACP States DURATION OF ACTIONS

39 23/03/2011Page 39 CO-FINANCING >The beneficiaries must secure the co-financing of the action. >Grants of up to 80% of the eligible costs can be awarded in all areas EXCEPT for production under LOT 1, for which the maximum is 40% of the eligible costs

40 23/03/2011Page 40 >Guide Pratique des procédures contractuelles dans le cadre des actions extérieures de l'UE: de/index_fr.htm >Lignes Directrices Gestion du Cycle de Projet: tools/t101_fr.htm >Manuel pour la Gestion Financière: toolkit_fr.htm >Manuel de communication et de visibilité de l'UE pour les actions extérieures >Exemple d'un Accord de Coopération entre partenaires (du programme INTERREG IIIC): MANAGEMENT TOOLS

41 23/03/2011Page APPLICATION PRESENTATION Application form for LOTS 1 and 2 Grant applications must be made using the attached form The basic form comprises: >Part A: concept note (to be prepared according to the instructions) >Part B: complete application form >Budget >Logical framework >Cooperation agreement signed by the partners Note: >Applications must be written in French or English >Any error or lack of substance may result in the application being rejected >Hand-written applications will not be accepted (1/5)

42 23/03/2011Page 42 APPLICATION PRESENTATION ATTACHMENTS TO LOT 1 – Film & audiovisual/Production The following additional documents must be attached to the grant application: >The script, with a detailed description of the scenes, and the synopsis >A list of the audiovisual works previously produced by the production company >A list of previous works by the producer and director >A profile of the production company in charge of the project and any co-production organisations >A DVD recording of a previous work by the director >For a series, a DVD recording of the pilot of the series (2/5)

43 23/03/2011Page 43 APPLICATION PRESENTATION ATTACHMENTS TO LOT 1 – Distribution & promotion The following additional documents must be attached to the grant application: >A profile of the production company in charge of the project and the partner organisations For Distribution/Dissemination actions: >A DVD recording of the work(s) to be distributed (if already selected) >In the case of a series, a list of the works distributed or in the process of being distributed by the applicant >A track record of the two last years (in the case of distribution) For film promotion actions: >A DVD recording of the latest available version of the film (rushes, pre- editing or negative). (3/5)

44 23/03/2011Page 44 APPLICATION PRESENTATION ATTACHMENTS TO LOT 1 – Training/Development The following additional documents must be attached to the grant application: >An activity report for the last year >A profile of the applicant company and partner organisations >Trainers’ C.V.s (4/5)

45 23/03/2011Page 45 APPLICATION PRESENTATION ATTACHMENTS TO LOT 2 – All cultural sectors OTHER than film or audiovisual All fields The following additional documents must be attached to the grant application: >An activity report for the last year >A profile of the applicant company and partner organisations >For training: the trainers’ C.V.s (5/5)

46 23/03/2011Page 46 How to send the application >An original and 5 copies of the application in A4 format, with each copy bound separately. >A copy in electronic format (CD-ROM) in one separate file. The electronic version of the application must be completely identical to and fully conform to the paper version provided. >The checklist (Part B, Section V of the grant application form) and the applicant’s declaration (idem) must be stapled together separately and included in the envelope. >For applicants submitting more than one application, each must be sent separately. 5. SENDING THE APPLICATION (1/5)

47 23/03/2011Page 47 SENDING THE APPLICATION Format for sending the application The outer envelope must bear: >The reference number and title of the call for proposals >The Lot number (1 or 2), relevant field and title shown clearly and visibly >The full name and address of the applicant >The words “Do not open until the opening session” (2/5)

48 23/03/2011Page 48 SENDING THE APPLICATION Where to send the application Applications must be submitted in a sealed envelope (including the CD- ROM), and sent by registered mail or private courier or delivered by hand (a signed and dated receipt will be given to the deliverer in the latter case), to the address below : >LOT 1 For the attention of Mrs Frédérique WESTHOFF Programme ACP-UE d’appui aux secteurs culturels ACP ACPFilms - Unité de gestion de programme Transtec Avenue de Tyras, 75 B-1120 Brussels - Belgium Tel. : +32 (0) et +32 (0) Fax. : +32 (0) Applications sent by other means (for example, fax or ) or sent to another address will be rejected. (3/5)

49 23/03/2011Page 49 SENDING THE APPLICATION Where to send the application >LOT 2 For the attention of Mr Pierre GUERIN Programme ACP-UE d’appui aux secteurs culturels ACP ACPCultures – Unité de gestion de programme Eco Chaussée de la Hulpe, 150 B-1170 Brussels - Belgium Tél (0) Fax (0) (4/5)

50 23/03/2011Page 50 SENDING THE APPLICATION Application deadline >The application deadline is 30 June 2011, with the postmark date or receipt confirmation date acting as proof of date of receipt. >In the case of hand deliveries, the deadline for receipt is 16:00 (local time), as evidenced by the signed and dated receipt. >Applications submitted after the deadline will be automatically eliminated. (5/5)

51 23/03/2011Page 51 >The websites and provide all the available information on the programme. >Download the Practical Guide, which explains the procedures that apply to all EU external aid contracts. The “Project Cycle Management Guidelines” may help you prepare the Logical Framework, particularly Chapter VI concerning grants. ide/documents/2010_prag_fr.pdf >Frequently asked questions (FAQ) will be published on the above websites. The deadline for submitting questions is 9 JUNE 2011 to the following addresses: or >A first information session will be held at the ACP Secretariat on 23 MARCH 2011, a second is scheduled for 4 May FURTHER INFORMATION

52 23/03/2011Page 52 This programme is being implemented by the Secretariat of the ACP Group of States (decentralised management mode) Contact addresses for technical support >UGP ACP Films >UGP ACP Cultures CONTACT DETAILS


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