Presentation on theme: "Welcome to the Web Tuition Assistance (WebTA) Briefing"— Presentation transcript:
1 Welcome to the Web Tuition Assistance (WebTA) Briefing Navy College Office321 Watson Road SW Suite 149Anacostia Annex, DC 20373Phone:Fax:https://www.navycollege.navy.milhttps://myeducation.netc.navy.mil/
2 What is my SMART? S – Sailor M- Marine A- ACE (American Council on Education)R- RegistryT- Transcript
3 What does SMART do for ME? Contains…Military Rating InformationTraining courses completedCollege level exams (CLEP, DANTES, Excelsior, DLPT)Academic Records (from Colleges)Degrees and Certification awardedSMART transcripts are FREEavailable on NKO or at https://www.navycollege.navy.mil
4 Is your SMART up to date? Reasons to request updates to SMART… 1. Courses completed prior to Service or taken without TA2. Certifications and Military Training missing from SMART3. DegreesAutomatically updated when military training is completedCLEPs and other exams are also automatically updatedAccessible to active, retired, and separated personnel since 1976Navy College Center, VOLED Detachment, N211Center for Personal and Professional Development6490 Saufley Field RoadPensacola, FL
5 AccreditationThere are two main types of accreditation: Regional and NationalRegional accreditation is the most versatileCredits/degrees from Nationally accredited schools may not be accepted by other collegesDiploma Mills - If it sounds too good to be true, it probably isIf you choose a Non-Accredited School your credits won’t be accepted at an Accredited school and you can’t use Tuition Assistance
6 SOCNAV agreement…what is this? It is an agreement that sets your degree plan so that it cannot change – it protects you!Requires you to take 25% of classes at home collegeSend NCO a copy of your Degree Plan/SOCNAV agreement (Make sure to keep a copy for your records)Guaranteed transferability between SOC SchoolsOver 100 SOCNAV Colleges and UniversitiesAvailable to Adult Military Family Members
7 Distance Learning Partnerships 34 partnerships with Colleges and Universities - AA to Master DegreesRate related degree via distance learningGives Maximum credit for Military ServiceCredits Transfer between partner schoolsShorter SemestersWebsite for DANTES
8 College at Sea - NCPACECourses are available free of charge if you are deployed as an Individual Augmentee, or if you are based at a type 2 or 4 seagoing commandCourses are delivered by CD-ROMYou must purchase the textbooks
9 Navy College Learning Center What can it do for you? Enterprise Hall, Suite 147(202)Free test prep programs and materialsASVABRefresher courses/PrepFASTRACKSAT/ACTCLEPGEDSeaman to Admiral-STA 21Life Skills and Work SkillsOpen to Active Duty, Retired, Separated, and Adult Family MembersAssist in location Study Guides and Practice Exams
10 Testing!!! Navy College Office (NCO) DLPT 5, DLAB, SAT/ACT Testing and Proctored Examscall for test times and to reserve your spotSome tests may have to be ordered – call 2 weeks in advanceNational Testing Centers (NTC) – Computerized CLEP/Dantes. Excelsior and Pearson Vue ExamsTesting 4 days/wkInstant results for Clep/DantesBolling AFB: (202)Andrews AFB: (301)
11 Tuition Assistance (TA)… What is it? Assistance towards pursuing your voluntary educational goals.
12 Who is eligible to use TA? Active Duty EnlistedMust complete course(s) prior to EAOSActive Duty Commissioned OfficersCourse(s) must be completed 2 years prior to the end of service obligationOfficer ReservistMust be recalled for 2 or more yearsEnlisted ReservistMust be recalled for at least 120 consecutive days and be active duty for the entire length of the course(s)
13 TA Policy Changes for FY 2010 TA will no longer fund courses with clock hours, pending new regulations (NAVADMIN is in development).In addition to required TA brief, service members must receive counseling from NCO to develop education plan/goals before using TA for the first time.There is no waiver to exceed credit limit yet for FY10. We will be notified if this changes during the year.Service members will only be allowed ONE Incomplete grade/course extension while using Tuition Assistance. Passing grade must be posted within 6 months of original end date of course.Application/Registration Fees and Student Activityfees can no longer be covered with TA.
14 How Much Can TA Pay? Each Fiscal Year (Oct 1 -Sept 30) #Credits$ per hrHigh School Completion100%Semester Hours16$250Quarter Hours24$166.67Clock Hours (not covered as of Oct. 2, 2009)XXXContinuing Education Units16 credit hours x $ = $4,000 a yearWaivers to exceed credit limit are not available for FY10 as of now.Total TA funds cannot exceed $4500 per fiscal year.https://www.navycollege.navy.mil/ta2.html
15 What TA DOES and DOES NOT cover? Courses on education/degree planCourses at lower level only if required for change of designation or prerequisite for degree planFees attached to courses (Lab Fee, Technology Fee)We will not pay back fees you have already paid yourself.Does Not…More than one degree at each levelFailed Grades (F) OR Withdrawal (W) gradesNon-credit coursesRepeat classes using TAGraduation Fees, Late Fees, Parking fees, Application/Registration fees, or Student Activity FeesFlight SchoolsP.E. and Recreation coursesBooks, online books, or software
16 How do I apply for TA? Attend a TA Briefing Receive counseling from NCO to develop an education planChoose a school and class(es) you want to take – Navy College can help youFill out a TA applicationWebTA (https://myeducation.netc.navy.mil/ )Paper version NETPDTC 1560/3 (Rev. 09/07) available on NCO Website if you cannot access WebTAForward TA application to Commanding Officer/Sign By Direction Authority for signature/approval: Commanding officers must ensure compliance with professional and career development policiesHave Degree Plan on file after 5 courses; fax it toyour local Navy College Office (202)
17 What is WebTA?Web Tuition Assistance (WebTA) is a process that allows qualified Sailors to use paperless technology to efficiently request TA.The Sailor sends their request for courses to their command – ONLINE.The command approves the Sailor for taking courses and forwards the request to the NCO – ONLINE.The Navy College Office approves TA by electronic signature.TA Authorization documents are printed ONLINE.The Sailor will deliver their TA Authorization to the school.
18 Can anyone use it? Active Duty Navy Anyone can access WebTA at the MyEducation website, but their Tuition Assistance records must be up-to-date for them to apply.If you are not current in these 9 items you are unable to use WebTA until you make corrections via your Navy College Office.Active Duty NavyAcademic Counseling within the past two yearsTA Policy Counseling within the past two yearsEAOS has not occurred (N/A for Officers)Nooutstanding TA Waiversmissing or overdue gradesMust not owe for previously funded coursesMust still have TA quota credits for the fiscal yearNot in STA-21, GEV, AEV programs
19 Let’s get started… Via the Navy College Program Website https://www.navycollege.navy.mil/Or go straight to MyEducationhttps://myeducation.netc.navy.mil/MyEducationWebTA
20 If you are not eligibleYou get a caption that says: “We are sorry, but you are ineligible to use this system.”The Eligibility window lists the things you need to correct in order to use WebTA.You must work with your NCO to clear these items.
21 If you are eligibleYou get a caption that says: “Please select one of the Following options to continue:”And the Eligibility window says: “Your eligibility to use this system has been verified.”You can continue by clicking: “Create TA Authorization”.
22 Application Agreement The first screen is the Application Agreement Acceptance page.This page details the obligations a Sailor accepts concerning:Timely submissionChange notificationsGrade reporting/reimbursementService obligation requirements“I Accept” indicates the Sailor has read and will comply.“I Do Not Accept” closes the program.
23 Screen 1 of 3Some information is entered automatically from your records, but should be verified.This screen is used to enter information about you and your processing of WebTA:Your contact information.How to get in contact with your command.The of your “CO or By Dir” authority.Who your servicing NCO will be (NCO Anacostia – Block 15)
24 Screen 1 of 3If you don’t enter required information the system will not let you continue.
25 Screen 2 of 3This screen wants to know about your educational goals and existing agreements:Immediate goal?Education Plan?Graduation date?SOCNAV agreement?NCPDLP program?
26 Screen 3 of 3This screen has the information specific to the TA requested:Drop-down boxes help find information and format dates.Find school name by using % (wildcard) and partial name.All form items are required (unless specifically noted).This is the information that goes on the TA Authorization, it must be complete and correct.
27 Once you Save your application The system does a check for information that may require confirmation.
28 Once you Save your application Looking at the Application Status History tells you what is happening with your WebTA.Once you have saved your WebTA you have the option to Cancel or Submit or Change.
29 Submit Application to CO or By Direction Authority The application is forwarded on-line to your CO or By Direction Authority for approval.The student has the option of canceling or resubmitting. Resubmitting allows changing orcorrecting the command address.Canceling or changing the document must be done prior to command processing the application.
30 Emails upon submission Sent to the CO or ByDir address listed on screen 1 of 3When approved, sent to the Sailor’s address listed on screen 1 of 3
31 Your TA Authorization Voucher If your command disapproves your TA Application, you will have to work with them to determine when to reapply.Your NCO will you, letting you know if your TA Authorization Voucher has been approved or disapproved.If the NCO has approved your TA Application, you may print your TA Voucher on-line.Make sure you have a current and phone number on the request!
32 Student Notification AFTER Education Office Approval
33 To print an Electronically Signed TA Document 1. Go to https://myeducation.netc.navy.mil/2. Click on Existing Applications3. Click View for Existing Applications in Authorized Status
34 4. Click Print Document. Approved document returns for student to print and provide to school.
35 What does an Authorization look like? Wait hours to receive TA Authorization VoucherReview Authorization for accuracyIf problem, pen and ink change, and fax back to NCOWhen correct, sign and send/fax Authorization to schoolKeep copy for your records!
36 WebTA Authorization Vouchers printed from MyEducation Portal will be digitally signed by NCO
37 Application StatusThis shows the normal flow of a WebTA (from bottom to top):Sailor creates WebTA.Sailor submits to Command.Command approves and forwards to NCO for processing.NCMIS automatically s Sailor when TA is approved or disapproved.
38 Other options under WebTA In addition to requesting TA, there is information you can access on WebTA to make it easier to manage your education:Check existing applications.View Application AgreementCheck FY Cap StatusView your history
39 Other options under WebTA Check Existing ApplicationsExplains the six application categoriesShows your existing applications
40 Other options under WebTA View Application AgreementThe same agreement you read and accepted when initially requesting TA.
41 Other options under WebTA FY Cap StatusLists how many credits you have used and how many you have remaining.
42 Other options under WebTA My HistoryCourses you have completed using TA or NCPACECLEP/DSST exams
43 A couple of reminders…Tuition is paid based on the data you provided: if there are any changes to dates, courses, or other information, your School’s request for payment may not be honored or you may be required to pay back the government.You CANNOT electronically change or cancel any information on your TA Application after it has been processed by your NCO.If you need to make changes to your TA Application after your NCO has authorized funding, contact your NCO to change or cancel your TA funded course(s).
44 How to avoid TA problems… When course is completedFax Unofficial Grade to NETPDTC fax:OR submit grade report to Navy College OfficeUpon Graduation notify NCO and fill out registration formWhen Dropping a courseNotify School and NCO immediately!Repay TA for voluntary withdraw after drop/add periodSee NCO about waiver process for non-voluntary withdrawal from a class (ex. Deployment or Family/Medical emergency)Repay any failed courseArrange payment with PensacolaPay student share to school
45 Reaching out with Education! Montgomery GI Bill36 months = $49,248$1,368.00/ month, full-timeTop Up + TA= 100%Buy-Up MGIB BenefitsCost $600Pays $150 /month ($5,400)$1,518/month, full-timeReaching out with Education!
46 More MGI Bill Benefits . . . To activate your GI Bill Form VA /VONAPP available online atSubmit to VA Regional OfficeTop-Up: Pays “student share” on TAWrite TOP UP on top of TA and send to school & VAGI Bill can reimburse for National Tests(ex. LSAT,GRE,GMAT) - VA formMGIB does NOT cover booksOption of alternating between MGIB Active Duty or Top-Up with TA
47 The Post-9/11 GI Bill (chapter 33) August 1, 2009: Chapter 33 benefits can be paid for training pursued on or after August 1, No payments may be made for training pursued before that date.If eligible, you may switch from the MGI Bill (Chapter 30) to the Post-9/11 GI Bill (Chapter 33). If you switch, you cannot switch back to the MGI Bill.While Active Duty, the Post 9/11 GI Bill will only cover tuition that TA does not cover. Books and supplies will not be covered while on active duty.Go to the Navy College Website (www.gibill.va.gov) for more information on the Post-9/11 GI Bill, including how to select or switch to this program.
48 Credentials Program Office Navy COOLCredentials Program Office(850) /6664https://www.cool.navy.mil/Available to Navy and NavalReserve service members-on a first come first serve basisGrants professional civilian credentials that are parallel to a Sailor's RatingThe Navy has limited funds to fund credentialing(certification/license) examsTo apply submit SF form to fax or scanRegistration fees, preparation guides, processing fees, etc.,will not be reimbursed
49 Scholarships and grants do not have to be repaid! Pell GrantPays tuition, fees, books, supplies, transportation, and dependent care expensesNot seen as duplication of benefits by Federal Treasury
50 Auxiliary Programs Offered… USMAP United Services Military Apprenticeship Program (Journeyman’s License)Certification through documented work experience (On-The-Job-Training)In rating/MOS designated for the tradeEstablishes credentials for civilian employmenthttps://www.cnet.navy.mil/usmap/aboutusmap.htmlTroops to TeachersAssist military personnel to become certified teachers in public schoolsHelps relieve teacher shortage in at-risk schoolsProvides positive role models for students and matches school districts with competent applicants
51 Are there any questions? Thank you and have a Great Navy Day!!