Presentation on theme: "AIAA Publications Committee Meeting Chaired by Michael Bragg, VP-Publications Thursday, 6 January 2011 Orlando, FL."— Presentation transcript:
AIAA Publications Committee Meeting Chaired by Michael Bragg, VP-Publications Thursday, 6 January 2011 Orlando, FL
Agenda I.Approval of Minutes of 30 Sept 2010 MeetingBragg II.AnnouncementsBragg a)Reappointed and Retiring EICs b)New PC Members c)New Committee Assignments d)Recognition of Other Honors III.Awards SubcommitteeBragg/Anderson a)Pendray Aerospace Literature Award Recipient b)Summerfield Book Award Recipient 2
Agenda X.Old BusinessAll a)AIAA Publications Principles Bragg b)Draft AIAA Posting PolicyBragg c)Public Access PublishingBragg d)Chinese EngagementWilliams e)Policy and Procedure ManualWilliams XI.New Business a)Ethical Conduct Panel ReviewBragg b)Library Advisory CouncilBragg XII.Liaison Reports a)Technical Activities CommitteeHurwitz b)Professional Member Education CommitteeViswanathan c)Aerospace Department Chairs AssociationWalters d)Young Professional CommitteeRudy e)International Activities CommitteeBruno XIII.Next Meeting and AdjournmentBragg
Editor-in-Chief Reappointments and Retirements Reappointed Frank Lu, EiC, Progress in Astronautics and Aeronautics 2011-2013 George Schmidt, EiC, Journal of Guidance, Control, and Dynamics, 2011-2013 E. Vincent Zoby, EiC, Journal of Spacecraft and Rockets, 2011-2013 Retiring Tom Weeks, EiC, Journal of Aircraft 5
Recognition of Fellows and Honorary Fellows New Honorary Fellows John Junkins, author, former Publications Committee member, former Progress Series EAB member, Elaine Oran, former VP-Publications, former AIAAJ EiC, Publications Committee member New Fellows: Iain Boyd, former AE JSRChristopher Rumsey, former AE JACIC Stephen P. Engelstad, JA EABTom I.P. Shih, former AE JPP Mark Glauser, AIAAJ AE Trevor Sorensen, book editor Ronald Hess, JA AEAnthony Waas, former AE AIAAJ 7
Recognition of New Associate Fellows William E. Anderson, book editor and AE AIAAJ Charles R. Dauwalter, AIAA Aerospace Design Engineers Guide, contributor and guiding force Bogdan Epureanu, AE AIAAJ Song Fu, AE AIAAJ Michael G. Hinchey, EiC JACIC Jason K. Hui, Publications Committee member Eytan Modiano, AE JACIC Anil V. Rao, Publications Committee member Alok Sinha, AE AIAAJ Doug G. Talley, EiC JPP Paul G. Tucker, AE AIAAJ 8
Publications Awards Subcommittee The Pendray Aerospace Literature Award is named in honor of Dr. G. Edward Pendray, a founder and past president of the American Rocket Society. The award is presented for an outstanding contribution or contributions to aeronautical and astronautical literature in the relatively recent past. The emphasis should be upon the high quality or major influence of the piece rather than, for example, the importance of the underlying technological contribution. The award is an incentive for aerospace professionals to write eloquently and persuasively about their field and should encompass editorials as well as papers or books. The 2011 Award was given to William F. Milliken For his seven decades of outstanding technical accomplishments and unparalleled leadership in the field of vehicle dynamics, and for his inspiring autobiography for future generations.
Publications Awards Subcommittee The Summerfield Book Award is named in honor of Dr. Martin Summerfield, founder and initial editor of the Progress in Astronautics and Aeronautics series of books published by the AIAA. The award is presented to the author(s) of the best book recently published by the AIAA. The 2011 Award was given to Bradford Parkinson, Stanford University James Spilker, Stanford Telecom Penina Axelrad, University of Colorado, Boulder, and Per Enge, Stanford University, editors of Global Positioning System: Theory and Applications 10
Award Selection Committees Thank you to the chairs and members of the Pendray and Summerfield Award Selection Committees PendraySummerfield Ed Law (chair)Mike Griffin (chair) Fred CulickRobert Ball Wei ShyyRichard Battin Ben ZinnJack Mattingly Tom Yechout 11
Publications Planning and Review Subcommittee 14
Proposed Library Advisory Council Many publishers have library advisory boards, some more formal than others General purpose is to provide input about publications and electronic information services Can serve as research source Foster better understanding and customer relations 15
Proposed Library Advisory Council (cont) Mission—Feedback and input about AIAA’s publications and electronic information services. Focus: –AIAA journals –meeting papers –e-books Emphasis: –existing product offerings –proposed new product offerings –current and proposed functionalities of the services –policies for all of the above 16
Proposed Library Advisory Council (cont) Management Operate under the auspices of the AIAA Publications Committee; specifically the Publications Planning and Review Subcommittee Publications Committee Librarian Member to chair Managing Director of Technical Publications or designee shall serve as the staff liaison. Composition North American representatives from government, academia, and corporate Asian representatives from government, academia, and corporate European representatives from government, academia, and corporate Consortia representatives 17
Proposed Library Advisory Council (cont) Operation Bimonthly teleconference/web-conference Surveys and concept papers Periodic in-person meetings at appropriate venues, –Special Library Association Conference, Charleston Conference, AIAA technical events. LAC members shall be encouraged to provide unsolicited information, ideas, concepts Honoraria—not proposed at this time Timetable Upon approval, recruitment would start ASAP Proposed two-year term for all members Assess in 2 years to determine value and success 18
Motion That the Publications Committee establish a Library Advisory Council as proposed to advise the Publications Committee and staff for a period of two-years after it is impaneled; at the end of two years, its effectiveness will be assessed for continued operation. 19
4 Books Program Overview – Library of Flight Three Titles Published in FY2010 The Engines of Pratt & Whitney by Jack Connors German Development of the Swept Wing by Hans-Ulrich Meier (translated from German) SKYCRANE by John A. McKenna
Books Program Overview – Education Series Seven Titles Published in FY2010 Optimal Control Theory with Aerospace Applications by Joseph Z. Ben- Asher Principles of Flight Simulation by David Allerton (Wiley) Test and Evaluation of Aircraft Avionics and Weapon Systems by Robert E. McShea (SciTech) Unmanned Aircraft Systems by Reg Austin (Wiley) Multiple Scales Theory and Aerospace Applications by Rudrapatna V. Ramnath Boundary Layer Analysis, Revised Edition by Joseph Schetz Fundamentals of Aircraft and Airship Design, Vol. 1 by Leland M. Nicolai and Grant E. Carichner 22
23 Books Program Overview – Progress Series Two Titles Published in 2010 Emergence of Pico-and Nanosatellites for Atmospheric Research and Technology Testing edited by Purvesh Thakker and Wayne A. Shiroma Advances in Collaborative Civil Aeronautical Multidisciplinary Design Optimization edited by Ernst Kesseler and Marin D. Guenov
FY2011 Books Program Pipeline 19 Books Budgeted Education Series – 9 (including four Wiley co-pubs) Progress Series – 6 (including two Wiley co-pubs) Library of Flight – 4 24
eBooks Program Update 267 titles currently available for purchase Revised platform with improved user interface expected Jan. 2011 Sales Member individual sales – 18 units Non-member individual sales – 58 units Chapter sales – 4 member sales 2 institutional sales (MIT and University of Surrey) 25
Chinese Translations—China Aviation Publishing & Media Co., Ltd. (Formerly AIP) Members John D. Anderson, Jr., Edward “Ned” Allen, and Joseph W. Lee joined AIAA Senior Management in hosting a delegation from AVIC/CAPM at AIAA Headquarters in Reston in early November CAPM has proposed that it become a clearinghouse for AIAA Chinese rights sales; staff requests volunteers’ input on their comfort-level with entering an exclusive/preferred relationship
Chinese Translations—China Aviation Publishing & Media Co., Ltd. (Formerly AIP) 27 Two Translations Published Flight Vehicle Performance and Aerodynamic Control by Frederick O. Smetana Black Hawk: The Story of a World Class Helicopter by Ray D. Leoni Two Translations in Production (Expected Spring 2011) Space Environment and Its Effects on Space Systems by Vincent Pisacane Advanced Propulsion Systems and Technologies edited by Claudio Bruno and Antonio Accettura Ten Titles Recently Licensed for Translation
ScholarOne Implementation for Books 28 During FY10, substantial alterations were made to the test site in order to customize it for the books program. During FY11, conduct in-person training and webinars to familiarize EICs and Editorial Boards with the system. Expect to launch pilot projects in system during the second half of FY11.
2010 Promotion Outreach 2010 Winter catalog. Mailed to professors and distributed to resellers and at conferences. Print Advertising with Selected Periodicals Online and E-Mail Daily Launch and Momentum E-News Publications E-News Increased author engagement in Distinguished Lecture program and speaking at AIAA local sections. 29
30 Catalog Strategy Interactive Catalog (V-Mag) Includes books, ebooks, journals, standards, membership, events, Foundation, public policy More than 400 pages Multiple specialty catalogs. Because there are no print costs, we were able to list books in multiple, appropriate subject areas. Small print-run for our distributors Will promote the catalog to non-AIAA audiences
2011 Promotion Priorities Social Media, storytelling, and personalization to provide a more personal, informal approach to promotion. The AIAA Twitter Feed will be used to announce new releases and provide promotional discounts. Exploring webinar services that could be used for author chats. AIAA Web site redesign timeline for development is 6-8 months and begins on January 25. 31
Publications Ethical Standards Subcommittee Reviewed charter of the PESSC and concluded that it needs updating Discussed responsibilities and working relationship between the PESSC, the Ethical Conduct Panel, and the TAC Ethical Standards Subcommittee Reviewed the PESSC Guidelines and Procedures and concluded that they need updating Dolling, Walters, and Yang rotating off of the PESSC, and we are looking for new members Near resolution of the AE investigation Started a new case claiming plagiarism in a submitted manuscript Discussion of indemnification of AIAA volunteers 32
34 Key Indicators: Institutional Subscribers Institutional subscribers experienced a 3% increase in FY10. * Data based on September results.
35 Subscription Rates: Institutions Since FY07, subscription rates have increased 5-6% each year. FY11 Rates ( FY11 rates increased an average of 5.5% per journal. ): AIAAJ: $1,720JA: $945JGCD: $960 JPP: $1,040 JSR: $895JTHT: $755JACIC: $380 IEEE average institutional rate increased 12% from 2009 to 2010 and 7% from 2010 to 2011.
Institutional Subscriber Mix by Revenue Source 36 Since FY08, the majority of Institutional subscriber revenue has been generated from customers that prefer some or all content delivered in an online format.
37 Key Indicators: Member Subscriptions Member subscriptions declined 22% in FY10.
Member Subscribers Some of the drop is attributed to the difficulty in renewing online that members experienced during the transition to NetForum (AIAA’s new Association Management System) in June 2009. In response to this difficulty, AIAA worked with the AMS vendor to customize the functionality to allow members to renew their subscriptions via the “My Transactions” feature on www.aiaa.org. Members will be able to verify subscription status and renew if necessary. Members can renew or add subscriptions while renewing membership. All of these features will streamline the renewal process and make it easier for members to renew. 38
Status of Customization Publications staff has been testing the new feature for usability and accuracy since December. The customization has an estimated launch date of February 1. With reinstituted member renewal campaigns, members will be directed to this feature. 40
Recovery Efforts and Further Assessments Efforts to recover lost subscribers will include: Analysis to determine the cause of the drop in member subscribers, including: How many member subscribers also dropped their AIAA membership How many member subscribers are located at institutions that now have access to all the journals Outreach to lapsed subscribers 41
42 Subscription Rates: Members Subscription rates for members remained the same for FY11 and have remained unchanged since FY07.
43 Key Indicators: Geographic Breakdown In FY10, domestic subscribers accounted for 63% of total subscriptions. The percentage of non U.S. subscribers has gradually increased over the past five years. * Data includes Member and Institutional Subscribers
Revenue Trends by Source 44 Institutions generated 85% of all Journals revenue in FY10. “Other” sales include online transactional sales of Journal articles and reprint sales.
45 Revenue Trends by Journal Journal revenue remained flat in FY10.
46 Key Indicators: Manuscripts Accepted The overall number of manuscripts accepted declined 3% in FY10. Accept rates by journal for 2009-2010: JSR: 45%; AIAAJ, 50%; JTHT, 63%; JGCD, 40%; JPP, 41%; JA, 72%.
47 Key Indicators: Manuscripts Accepted by Journal
48 Key Indicators: Pages Published In FY10, the total pages published for Journals decreased 5%.
49 Direct Expenses Direct expenses include costs for paper, printing, outside production, postage, honoraria, and color printing offset. The “software” line includes all ScholarOne related costs.
Scholar One Costs For FY10, the total costs for ScholarOne were $58,509. This total includes annual software license fees, customizations to the system, support fees, and excess data storage (>1 GB/title) fees. For journal sites completed after the beginning of FY10, the one-time $2500 configuration fee is included in the $58,509. Prior sites were paid out of the AMS portfolio transfer approved by the BoD. As of December 2010 all one-time configuration fees have been paid. 50
Ongoing ScholarOne Fee Structure Annual Subscription Fee = $36,869 Based on total estimated annual submissions for all 7 journals. Est. Submissions = 2342 Remains constant for 3 years, unless submissions exceed estimate by 25% Annual User Support = $4275 Remains constant for 3 years. Custom teleconference/web-conference training @ $100/hour additional. Additional S1M Staff Configuration = $150/hr As Michael McGinnes gains proficiency, he will have greater ability/access to configurable elements. Once all 7 journals are transitioned, configuration needs should decline. 51
Future Development Beginning in FY12, we will develop an additional development budget to cover customization that are not on S1M’s current development path and for new features and needs that AIAA feels merit a higher priority than S1M sets. At this point it is premature to forecast the size of this development budget. First preference is to maintain a high-level of engagement to align for AIAA’s priorities with the S1M core development path. Amanda and Michael are developing additional key indicators to better forecast submission rates which can affect the annual subscription fees. 52
Comparison to WriteTrack Development and Maintenance is Challenging Total Cost Input (TCI) Accounting was not implemented fully until FY09 IT development and support, program support (e.g., customer service) and departmental support were not allocated fully and directly to all product areas. Programmer hours were not charged to specific projects during that time. Common development of both WT and CAS further complicates comparison. TCI was initiated by VP-Finance Dave Shaw and was applied across the Institute to more accurately track the costs necessary to deliver services and products and to prioritize all products and services. A plan to put continuing operations on a breakeven path was developed using the TCI methodology. The subsidizing of ongoing operations would be eliminated. There is no subsidy in FY10 for continuing operations. Between FY02 and FY08 portfolio transfers to support IT initiatives alone averaged $768k/year. This was on top of approximately $500k/year of operational IT allocations. 53
Direct Expense per Page 54 Direct Costs per Page decreased from FY06 to FY08 due to expense reductions realized through new production vendor. FY09 and FY10 costs increased due to Honoraria and Software increases. The increased Honoraria expenditure is the result of the 22% increase approved by the Publications committee in 2009, to take effect during FY10 and FY11.
Direct Operating Margin 55 Direct Operating Margin = Revenue less Direct Expenses Although direct margin declined slightly by 2%, Journals continues to generate a strong direct margin for the Institute.
56 Indirect Expenses Breakdown Indirect expenses include salaries, benefits, general and administrative costs and shared services allocations. The comparison of indirect expenses is not consistent year to year due to modifications in financial reporting practices to allocate all indirect costs to all projects. Publications Process is an expense account that falls under VP Publications and is then allocated to Books and Journals.
57 Putting It All Together…Net Margin Journals net margin improved slightly in FY10, due primarily to a decrease in allocation expenses.
58 Looking Forward Continue to incentivize institutional customers to subscribe to the “complete” collection without requiring a bundled purchase. Explore flexible subscription options for non-traditional or developing markets Concerted focus on international library consortia Continue emphasize archives Monitor the print-online tipping point and timing Appropriate expense discipline Proactively plan for public/open access models for federally funded research content
59 Book Sales In FY10, overall net books sold experienced a slight decline of 1% from FY09. In FY08, sales peaked due in large part to two contracted titles with NASA (Peebles and Merlin).
60 Reprints Published During FY10, the number of reprinted titles reached a peak of 52. In FY08, changes in Publications staff caused some delays in monitoring book inventory and issuing reprints. Of the 9,740 units reprinted in FY10, the breakdown by series is: Education: 64% Progress: 12% Library of Flight: 24%
61 Revenue Trends Although overall Book revenue declined by 3% in FY10, Education series revenue grew over FY09 results by 3%.
Old Business X.Old BusinessAll a)AIAA Publications Principles Bragg b)Draft AIAA Posting PolicyBragg c)Public Access PublishingBragg i.Legislative Update ii.Workshop and Next Steps d)Chinese EngagementWilliams e)Policy and Procedure ManualWilliams 63
Draft Posting Policy Main thrust Authors’ Rights Authors of journal articles and meeting papers published by AIAA may post their articles and papers on their private websites, so long as access to the website is free of charge. The articles and papers posted must be the final published by AIAA and must be in PDF format. In no event shall any charge be made for access to the posted article or paper. 64
Public Access Publishing—Legislative Update Lame Duck Session On 10 December, there was attempt to insert the expansion of NIH public access mandates to all agencies with >$100M research budget into the Senate Omnibus Spending Bill. Caught entire STM publishing industry off-guard With failure/withdrawal of Omnibus, reprieve On 17 December, America COMPETES Act, passed Senate by unanimous consent. 65
Public Access Publishing—Legislative Update (cont) Lame Duck Session This version of America COMPETES had more favorable and slower paced approach to expanding public access mandates. (see handout) Passed House on 21 December. President signed on 4 January. 66
America COMPETES—Public Access Aspects Director of OSTP will est. Interagency Public Access Committee to coordinate … policies related to the dissemination and long-term stewardship of the results of unclassified research, including digital data and peer-reviewed scholarly publications, supported wholly, or in part, by funding from the Federal science agencies. 67
America COMPETES—Favorable provisions: take into account inherent variability among Federal science agencies and scientific disciplines in the nature of research, types of data, and dissemination models; solicit input and recommendations from, and collaborate with, non-Federal stakeholders, including the public, universities, nonprofit and for profit publishers,… establish priorities for … the development of any … policies related to public access to … maximize the benefits of such policies with respect to their potential economic or other impact on the science and engineering enterprise and the stakeholders thereof; take into consideration the distinction between scholarly publications and digital data; take into consideration the role that scientific publishers play in the peer review process in ensuring the integrity of the record of scientific research, including the investments and added value that they make; and 68
America COMPETES—Favorable provisions: Not later than 1 year after the date of enactment of this Act, the Director shall transmit a report to Congress describing the impact the policies … have had on the science and engineering enterprise and the stakeholders, including the financial impact on research budgets; the status of any Federal science agency policies related to public access to the results of federally funded research; and how any policies developed or being developed by Federal science agencies, … incorporate input from the non-Federal stakeholders 69
Public Access Workshop—Original Concept Two-day Workshop in DC area Participants Include AIAA Publications Committee and BoD Members Invite Representatives of Other Engineering and Scientific Not-For-Profit Publishers Invite Representative of Biomedical Not-For-Profit Publishers Science/Engineering Librarians Desired Outcomes Thoroughly educate AIAA stakeholders on implications of public/open access Gather best practices and lessons learned from peers and publishers already providing public access either voluntarily or in response to mandates Call to action by AIAA on mitigating implications of public/open access Action plan for AIAA Publications Committee, BoD, and EiCs 70
Key Points to be Addressed—Informational What is Public Access Publishing? What is a Public Access Mandate? What are the intended outcomes? What as occurred in the biomedical publishing world as a result of the NIH mandate? What it the current state of legislation or agency policies? What are our fellow technical societies and not- for profit publishers doing? 71
Key Points to be Addressed—Actionable What is the mission on Publishing for AIAA? Is it to be a primary revenue source? Is it to be a member service? Is it to serve our authors? Is it to serve our industry? What are the likely impacts of public access on AIAA’s publishing mission? What is the path forward for AIAA? Does it involve a new business plan? Does it involve a policy plan? 72
Challenges Timing Summer and Fall 2010 –Could not secure needed external experts In Summer and Fall, legislation appeared to be stalled 73
Current Strategy October 2010 Appointed AIAA stakeholders group to start planning: –John Daily, David Dolling, Barbara Williams, Mike Bragg Secured interested external contributors –Fred Dylla, AIP –John Tagler, AAP/PSP –Michael Forster, Wiley Blackwell November/December 2010 New concept for a series of webinars and final review session targeted for May 2011 74
Topics to cover in Webinars What is open or public access? What is the motivation? What are existing examples? What is the status of Legislative or Executive Plans? What is AIAA’s Current Business Model? What is AIAA’s current usage model? including submission and author background information Goals and Missions: AIAA at large AIAA Publications specifically What are current or proposed business models of similar publishers? Alternative Business Models Plan of action 75
Next steps Identify Chair Establish Schedule Identify/Secure Session Leaders/Speakers Prepare Materials & Implement Schedule One-Day Session for May 76
Chinese Engagement—Two Formal Relationships Chinese Society of Astronautics AIAA-Chinese Society of Astronautics MOU signed by AIAA President David Thompson in March 2010 AIAA licensed two book titles to CSA affiliate China Astronautics Publishing House in December 2010 – The Space Environment and Its Effects on Space Systems by Vincent Pisacane – Advanced Propulsion Systems and Technologies, Today to 2020 edited by C. Bruno and A. Accettura Additional titles sought January 2011 77
Chinese Engagement—Two Formal Relationships Chinese Society of Astronautics Also seeking AIAA support for an special English edition of its journal Support would include: –Editorial review of translated papers –Basic promotion –Dr. Joseph Lee, AE for Journal of Aircraft as assessed for few articles –May need to recruit additional technical editors with both Chinese and strong English skills – CSA able to provide some financial compensation to volunteers and any AIAA staff support required 78
Chinese Engagement—Two Formal Relationships China Aviation Publishing and Media Co. New ‘brand’ for Aviation Industry Press 3 titles signed in October 2009 1 additional title signed in September 2010 10 titles signed in November 2010 Nov. 2010 visit by a delegation of China Aviation Industry Corporation (AVIC) led by Exec. VP. –AIP’s parent organization –Interested in MOU between AIAA-CSAA (Chinese Society of Aeronautics and Astronautics—primarily aviation and aeronautics focus) 79
AIP Collaborations—Completed Projects Flight Vehicle Performance and Aerodynamic Control by Fred Smetana (partial translation) Print: 1500 Sold: 173 ( March~ October 2010 ) Complimentary Copies: 92 Stock: 784 Black Hawk: The Story of a World Class Helicopter by Ray Leoni Print: 5000 Sold: 4208 ( July~ October 2010 ) Complimentary Copies: 105 Stock: 236 80
AIP Collaborations—Completed Projects Composite Materials for Aircraft Structures Under progress of editing Publishing time: February 2011 Aircraft Engine Controls: Design, System Analysis, and Health Monitoring Under progress of Translating Publish Time: February 2011 81
AIP Collaborations—Next Ten Titles The Airplane: A History of Its Technology by John D. Anderson, Jr. Aircraft and Rotorcraft System Identification by Mark B. Tischler and Robert Remple Hypersonic and High Temperature Gas Dynamics, 2e by John D. Anderson, Jr. Introduction to Helicopter and Tiltrotor Flight Simulation by Mark E. Dreier Performance, Stability, Dynamics, and Control of Airplanes, 2e by Bandu Pamadi Rotary Wing Structural Dynamics and Aeroelasticity, 2e by Richard Bielawa Road to Mach 10: Lessons Learned from the X-43A Flight Research Program by Curtis Peebles Flight Testing of Fixed-Wing Aircraft by Ralph D. Kimberlin Structural Dynamics in Aeronautical Engineering by Maher N. Bismarck-Nasr Finite Element Structural Analysis by J.S. Przemieniecki 82
Chinese Engagement—Moving Forward AIP proposes: AIP would become AIAA’s “translation agent” responding to all requests for collaboration with AIAA. AIP will co-publish the translated titles with Chinese publishers. Ensures consistency of agreements, royalties, covers, information of translators, review of manuscripts, sample copies, electronic source files Simplifies relationship management for AIAA. 83
Chinese Engagement—Moving Forward Regardless of any formalized relationship with AIP, AIAA is experience growing engagement with China Will need ongoing support for translation Early direction was to form an joint editorial advisory board AIAA has not succeeded as yet, need is becoming more pressing Should we form a Chinese editorial advisory board from among existing AEs, authors, editorial advisory board, and TC members? Are there other benefits to consider, such as better language QA before papers are submitted to AIAA’s journals Can this be a model for other languages/countries? 84
Policy and Procedure Manual No later than 24 January 2011, Staff Liaisons (Rodger, Amanda, Heather) will distribute annotated source files to the subcommittee chairs. The source files will show the current policies, comments and know corrections that staff has assembled. These are the starting points for subcommittees to begin a review and revisions cycle. We will use the extranet for the next and subsequent iterations. Target completion: 1 June 2010 85
New Business XI.New Business a)Ethical Conduct Panel ReviewBragg b)Other topics from the Committee 86
Ethical Conduct Panel—Background 5.4.9The Ethical Conduct Panel shall be charged with administering the Code of Ethics and other Internal Governance Policies created under paragraph 3.3.6 above, and shall recommend to the Board such action as is required, including recommending to the Board the censure, suspension, or expulsion of a member who the Ethical Conduct Panel finds to have violated the Code or Policies. The ECP Procedures have not been updated since 1988 Members are nominated by the Career and Workforce Development Committee Code of Ethics dates to 1978 87
Other Ethical Monitoring Bodies 5.4.20 The Publications Committee … develop, promulgate, and implement policies and procedures for the enforcement of publication ethical standards guidelines involving the Institute’s technical journals, books, or other publications under the direct purview of the Publications Committee. The publication ethical standards guidelines will specify censures and consequences. They will be provided to all authors and editors and will be reviewed and updated as deemed appropriate. TAC Ethical Standards Subcommittee (TESS) “shall … act as necessary to address ethical issues as they arise in association with TAC conferences, events, and products. The TESS will work to resolve ethical issues directly, and may make recommendations to AIAA’s ECP (Ethical Conduct Panel), but shall not impose sanctions. The TESS shall develop and maintain guidelines to assist participants in the Institute’s technical activities in identifying and addressing ethical issues and communicating these back to the TESS. 88
ECP Membership Consists of three AIAA members selected by the Board of Directors. The Board of Directors will designate the Chairman of the ECP, who will report to the Board of Directors on the disposition of all cases, including decisions not to act, received by the ECP in the period preceding each Board of Directors meeting. Members will normally serve three years. ECP is chaired by the member in his/her last full year. No member shall be eligible for more than two consecutive terms. Any member of the ECP who has prior knowledge of the complaint or is employed by an organization involved in the case, shall declare a conflict of interest and disqualify himself or herself. If a member of the ECP disqualifies himself or herself for a particular case, the Board of Directors shall appoint a temporary replacement. Recent membership has drawn heavily on current and former editors-in-chief and VP- Publications. ECP Procedures do not establish guidelines for a member’s background or previous experience. 89
Concerns Current ECP guidelines do not define its relationship to Publications Committee and TESS Overlapping membership of ECP and current EICs/Other ethics bodies Is the ECP an “appeals court” for other bodies? Should the ECP be a clearinghouse of information on violations and sanctions? Should ECP work to rationalize policies? The ECP Procedures and Code of Ethics essentially predate the Information Age. Given the preponderance of publications ethical violations (for both Pubs and TAC), should they have role in nominating ECP members? Is the size of the ECP sufficient? Is the term length sufficient? 90
Motion That the AIAA President appoint an ad hoc committee to review the guidelines and operations of the Ethical Conduct Panel and make recommendations to the AIAA BoD on the nomination of members, composition and terms of the membership, and establish clear relationship to and among other AIAA committees and subcommittees with ethics responsibilities or oversight. 91
Liaison Reports XII.Liaison Reports a)Technical Activities CommitteeHurwitz b)Professional Member Education CommitteeViswanathan c)Aerospace Department Chairs AssociationWalters d)Young Professional CommitteeRudy e)International Activities CommitteeBruno 92
TAC Issues/Initiatives for 2011 Highlights from TAC 2010 Summer Meeting and Winter TAC Exec Conference Calls TAC Congressional Visit Day (CVD) Top Issues (slide 3) Overall Conference attendance held in 2010 –Declines in aeronautics, propulsion & energy balanced by increases in space (slide 4) –Looking for new approaches to increase participation (slide 5) Conference Consolidation – focusing on 3 key areas −Aviation based conference. ATIO is interested in possible collocation. −Possibly joining Aeroacoustics with Fluids et al – −HyTASP PC – Hypersonics Conference Possibly collocating with either Fluids et al or GNC et al. Position paper development process in review with PPC (draft document attached) New Green Engineering Program Committee Established (slides 6-9) 93
AIAA Key Issues Slate – TAC/Public Policy for CVD 1.Joint custody of the Federal Aeronautics RDT&E Infrastructure 2.Strategy for recovery of business and general aviation 3.Harnessing aerospace experience and capabilities for achieving modern earth and climate information systems and services 4.Enabling development of alternative fuels and energy efficient aviation systems 5.Overcoming the emerging technology acquisition “Valley of Death.” 6.Establishing and implementing a viable national cyber-security strategy. 7.Improved air cargo security and scanning 8.Address the growing threat of orbital debris 9.Assuring strategic and sustainable direction for space policy 10.Increasing emphasis and funding for technology and engineering in STEM 11.Recruiting, retaining and developing a world-class aerospace workforce 94
New Approaches: Experimenting with “Virtual” Webcasting Space 2010 plenary sessions with Q&A participation for remote audience Offer video of sessions on presentation portal after the event Managed by vendor that works with associations Charging nominal fee for webcast and video Live web casting: $49 per session, $250 per 6 session package On-demand portal: $29 per session, $150 per 6 session Will survey users about experience, value, cost, etc. Overall assessment: Evaluate development of new conference product offering with potential revenue stream Need to develop strategy, business plan, and events to provide virtually Understand impact on attendance at events and any tradeoffs Help us identify new ways to enhance our products 96
The Green Engineering PC…Why Now? World-wide attention has become focused on sustainability and the need for new approaches to energy generation & utilization. Greener Aviation & Alternative Fuels named top two emerging technologies for AIAA involvement. Individual facets of green technologies represented sporadically in the technical committees, but there is no central focus & systems thinking approach. A PC, with its inherent systems point of view, flexibility of approach, and access to a wide range of expertise, offers AIAA such a focus that would broadly benefit the membership. Other professional organizations are ramping up their involvement in “green” activities. AIAA needs a clearly defined focal point & should work to become a leader in this growing domain. 97
Green Engineering PC Charter The purpose of the Green Engineering Program Committee (GEPC) is to promote a holistic, systems approach to improved energy efficiency, sustainability, renewable energy and ‘cradle-to- cradle’ design. GEPC serves as the AIAA focal point for all “green” aerospace-related programs and technologies, and works synergistically with the appropriate technical committees to assure that the AIAA membership is adequately informed about all aspects of this critical aerospace activity. 98
Green Engineering PC Scope Serve as the focal point and interface between AIAA and the green technology community, including DOE, EPA, NOAA, and complementary professional societies. Characterize the critical challenges for green technologies as applied to aerospace systems. Identify rapidly advancing & emerging technologies that support improved energy efficiency and sustainability. Support AIAA public policy forums / initiatives and provide a liaison to the Public Policy Committee. Coordinate and focus green activities across the technical committees to develop / support conferences, workshops, position papers, panel sessions and technical sessions. Co-sponsor relevant conferences and events with other professional societies. Identify champions for new green initiatives within AIAA. 99
Green Engineering PC Objectives Help shape the vision, direction and policy for future energy and aviation systems. Promote sustainable and renewable aerospace-related energy systems. Advocate “cradle-to-cradle” design and system-level optimization of complex energy conversion systems. Provide a forum in which industry, government, and academia can discuss solutions & approaches in an informal, non-competitive environment. Promote and support conferences, workshops, sessions and technical publications in the area of aerospace-related green technology. Provide efficient and effective knowledge transfer to the AIAA membership. Ensure all relevant aspects of green technologies are represented in the technical committees and conferences. 100