2Terminal Learning Objective Action:Conduct an Information BriefingConditions:Given a task to provide an information briefing to a superior officer in a classroom setting, an assigned presentation time, materials to research the assigned topic, student handout, writing materials, a standard collegiate dictionary, materials for delivery aids (charts, viewgraphs, handouts, or slide projectors) appropriate for the task and purpose, briefing text or notes, and a requirement to wear the appropriate military dress.Standard:The briefing must meet the standards as set forth in Appendix B4.
3References Number Title Date Para no. Additional information FM 101-5 Staff Organization & Operations31 May 97App. E.None
5Sooner or later ….you will be measured largely by how well you communicate verbally. Your task may be to provide an information briefing or a decision briefing. It doesn't matter how technically or tactically proficient you are. If you cannot communicate, you will not be successful on or off the battlefield.
6Enabling Learning Objective 1 Action:Determine the 4 types of Military BriefingsConditions:Classroom InstructionStandards:FM , Staff Organization & Operations
74 Types of Military Briefings Information Briefingto informDecision Briefingto obtain a decisionMission Briefingthe mission is…..Staff Briefingcombined staff action for Cdr
8Question Question: What is the definition of an Information Brief? Answer: Is to inform. Never introduce a decision into an information brief.
9Question Question: What is the definition of an Decision Brief? Answer: Is to obtain a decision from the decision maker. You never make a decision. You may, however, recommend a course of action with the decision make will approve or disapprove.
10Question Question: What is the definition of an Mission Brief? Answer: Is to state what the mission is, the objective, intent and desired End State.
11Question Question: What is the definition of an Staff Brief? Answer: Is a combined staff action under the supervision of the unit’s Executive Officer. Staff briefing are used for many purposes. Namely, to inform the Commander what his/her unit is or is not doing and to ask for command guidance, as needed.
12Enabling Learning Objective 2 Action:Conduct an Information BriefingConditions:Given a scenario to provide an information briefing to a superior officer in a classroom setting, a specified briefing time, and access to student materials and necessary references.Standards:Correctly identify five strengths and five weaknesses in an information briefing.
13Which Briefing format will we focus on? Information Briefingto informDecision Briefingto obtain a decisionMission Briefingthe mission is…..Staff Briefingcombined staff action for Cdr
14Characteristics Is to inform your listener. Deals primarily with facts To make the audience better informedDoes not include recommendations in the conclusion.Present only that background material that is essentialAn information briefing forms an essential part of the other type of briefings.
155 Steps in the Briefing Process Research the topicPlan your briefingDeliver a practice briefingRevise you briefingDeliver the final briefing
16STEP 1: Research the Topic Obtain all available informationWrite detailed notesOrganize your notesDetermine the purpose of the briefDetermine the role of the brieferDetermine who the audience isDetermine the settingDetermine the time constraintsWhat is the requirement?What is my role?Who is my audience?What’s the setting?What’s the timing?
17Step 2: Plan your brief Refine the thesis statement Plan the major partsSort the major partsPlan the minor partsWrite a draft introductionWrite a draft conclusionOrganize in a manner which allows the listener to grasp the speaker's thoughts the first time he/she hears it.must be direct and concisePlanning Goal: to have an outline that includes your thesis statement, major and minor parts, verbal supports, illustrations, transitions and use the briefing setting to your advantage
18Step 3: Practice Brief Rehearse Use a murder boardYou might find that you need to work on:voiceenunciationrate of speechbody languageGesturespoisemovementvisuals aidsUse a murder boardWhat factors might you learn from a murder board about your brief?voiceenunciationrate of speechbody languageGesturespoisemovementvisuals aids
19Step 4: Revise your Brief Focus on your audience’s perspectiveValidate your introductionValidate the body of your presentationValidate your conclusionReview your styleRevise as necessary and rehearse againRepeat as often as necessaryIdentify what went well during practice.Identify what went not-so-well during practice.If something is identified that does not support your brief, delete it.Make revision and rehearse again. Repeat as often as necessary.
20Step 5: Deliver the Brief Be prepared to handle audio-visual if usedDevelop a method of answering questionsBe prepared to handle Murphy
21Briefing Tips – Visual Aids Should besimpleneatlegibleillustrates key points
22Briefing Tips – Staff Officer’s Guide Use conventional capitalizationUse bullet commentsDon’t crowdBe consistentFont size and styleParallel constructionContrasting colorsGraphics and animation relative to topicFocus (don’t distract)
23Briefing Tips – Computer Generated Use contrasting colorsDon’t overcrowdTest under actual conditionsSlide content should complement the briefing
24Briefing Tips - VGTs Use a template for local production Use contrasting colorsDon’t overcrowdDevelop a technique for changing VGTs
25Briefing Tips – Video /CD Ensure audio/video qualityPreview on-site for viewing clarityKnow how to operate the device
26Briefing Tips – Desk Side Ensure readabilityPrepare “talking notes” on reverseLearn to set up and use the deviceInsure readabilityPrepare “talking notes” on reverseLearn to set up and use the device
27Check on Learning: ELO #2 Question: What are the 5 steps in the briefing process?Answer:Research the topicPlan your briefingDeliver a practice briefingRevise you briefingDeliver the final briefing
28Check on Learning: ELO #2 Question: What is the definition of an Information Brief?Answer: Is to inform. Never introduce a decision into an information brief.
29Enabling Learning Objective 3 Action:Information Brief FormatConditions:Given a scenario to provide an information briefing to a superior officer in a classroom setting, a specified briefing time, and access to student materials and necessary references.Standards:TSP 158-G-0020, Appendix B
30Information Brief Format IntroductionGreetingPurposeProcedureBodyOrganizationPlan for effective, smoothly executed transitionsUse visual aids effectivelyConclusionAsk for questionsConcluding statementAnnounce next briefer, if appropriate
31Enabling Learning Objective 4 Action:Critique an Information BriefingConditions:Given a scenario to provide an information briefing to a superior officer in a classroom setting, a specified briefing time, and access to student materials and necessary references.Standards:Correctly identify evaluation criteria
32Presentation Evaluation Divided into 4 sections- Introduction- Body of Presentation- Conclusion- Overall comments
33Introduction(a) Attention Step(b) Thesis statement(c) Main Points
34Body of Presentation (a) Assumptions (b) Support (c) Analysis (d) Transitions(e) Visual Aids
35ConclusionDid the speaker review the ideas and relationships of his / her major points and conclude with the thesis statement.Did the speaker introduce new material in the conclusion?
36Overall Comments Did the speaker convince you? What made this a good speech?What distracted you?What other problems did you see?
38Check on Learning: ELO #4 Question: What are the 4 evaluation sections?Answer:- Introduction- Body of Presentation- Conclusion- Overall comments
39Enabling Learning Objective 5 Action:Prepare an Information BriefingConditions:Given a scenario to provide an information briefing to a superior officer in a classroom setting, a specified briefing time, and access to student materials and necessary references.Standards:Correctly complete all steps in preparation for a briefing to include research, plan, draft, revision and proof.
40Practical Exercise Prepare an information briefing Rehearses information briefingTopic: Any topic desiredTime limit: 4-6 minutesEvaluations: by studentsHint: use your imagination
41Summary 4 types of Military Briefings Conduct an Information Briefing Information Brief FormatCritique an Information BriefingPrepare an Information Briefing
42ConclusionHuah!Being able to effectively give an Information brief in the proper format is an invaluable tool that be mastered as a young officer