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Prioritisation toolkit. What is working well in your school? What works well?Why? (what is the learning?) Use multiple pages as necessary Discover stage.

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Presentation on theme: "Prioritisation toolkit. What is working well in your school? What works well?Why? (what is the learning?) Use multiple pages as necessary Discover stage."— Presentation transcript:

1 Prioritisation toolkit

2 What is working well in your school? What works well?Why? (what is the learning?) Use multiple pages as necessary Discover stage Remodelling Resources v6.0 – Section 4 Remodelling in Practice – Page 31

3 What is working so-so in your school? What works so-so?Why? (what is the learning?) Use multiple pages as necessary Discover stage Remodelling Resources v6.0 – Section 4 Remodelling in Practice – Page 32

4 What is working not so well in your school? What works not so well? Why? (what is the learning?) Use multiple pages as necessary Discover stage Remodelling Resources v6.0 – Section 4 Remodelling in Practice – Page 33

5 Prioritisation matrix I A prioritisation matrix is a framework to help prioritise a number of issues (matrix I), options or alternatives (matrix II) High Impact Low WeakStrong Driving Force HIGHER PRIORITY ISSUES We identify priority issues by rating the impact they would have if they were resolved and rating how powerful the driving forces for change are

6 Matrix I – school example Focus Improving and supporting teaching and learning – primary school Issues 1.The school has a budget deficit 2.It is hard to recruit quality staff to the school 3.Classroom behaviour is challenging 4.ICT investments have been piecemeal 5.No clear way to create PPA for teachers 6.Strained relationship with local union representative 7.Governors have a different agenda to the head 8.Administrative tasks are burdensome 9.Too many meetings 10.It takes ages to make decisions Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 6.4

7 Matrix I – school example Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 6.5 Driving force score (1 - 4)Impact score (1 – 4) 1. The school has a budget deficit Hard to recruit staff34 3 Behaviour challenging33 4. ICT investments32 5. No way to create PPA23 6. Relations with union22 7. Governors with different views from head Administrative tasks are burdensome Too many meetings It takes ages to take decisions 12

8 Matrix I – school example Driving Force Impact High Low WeakStrong 3 Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 6.6 Therefore higher priority issues to attend to are: 1. The school has a budget deficit 2. It is hard to recruit quality staff to the school 8. Administrative tasks are burdensome 3. Classroom behaviour is challenging

9 Fishbone Analysis and Five Whys These techniques will assist teams to understand the causes of problems or issues They encourage teams to find the root of the problem or issue Without such analysis, teams can often move into “fix it” mode before they really understand a problem or issue. Often this means they end up fixing a symptom and either the problem remains or it reappears in another guise Fishbone Analysis and Five Whys share many characteristics. Choose the one that feels best for your issue and your team Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.1

10 Fishbone Analysis - example Staffing costs 86% of the budget Issue Income heavily reliant on LEA formula Schools facilities are underused Premises costs 8.5% Beacon school funding not renewed LEA uses January PLASC for Fair Funding formula Teachers are 70% Low number of TAs New Council sports centre opened locally School not used for external events Premises staff costs 3.5% 5 year routine maintenance plan undercosted Revenue budget not balanced Etc... Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.6

11 Five Whys - example Revenue budget not balanced Costs too high Income too low Premises costs 8.5% Staffing costs 86% of the budget. Income heavily reliant on LEA formula. Schools facilities are underused Teachers used to support pupils with SEN. Large number of management points Staffing very stable Historic. Have allowed some queue jumping. Cleaners local people with strong connection to school. Employ own cleaning staff at high rates. Plan still has 3 years to run. Roll drop in January Co-ordinator’s salary now in main school budget. School decided not to reapply 2 years ago. Knock-on impact in other areas e.g. FSM, SEN Health and safety issues. LEA cut back on community use of school. Greater variety of facilities available. Governing body have stopped s/keeper overtime. Premises staff costs 3.5% Low number of TAs Teachers are 70% 5 year routine maintenance plan undercosted. New Council sports centre opened locally LEA uses January PLASC for Fair Funding formula. Beacon school funding not renewed School not used for external events. Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.10

12 High Impact Low High Do-ability HIGHER PRIORITY OPTIONS Prioritisation matrix II A prioritisation matrix is a framework to help prioritise a number of issues (matrix I), options or alternatives (matrix II) We identify priority options or alternatives by rating the impact they would have if they were implemented and rating how do-able they are

13 Matrix II – school example Issue Behaviour during lunch break – secondary school Options 1.Recruit and train additional staff to supervise 2.Segregate classes 3.Segregate year groups 4.Shorten lunch hour 5.Stagger lunch hour 6.Abandon lunch hour – have mini breaks 7.Allow pupils out of school 8.Lunch passes – allow pupils home 9.Shut school at lunch hour – keep pupils out 10.Provide lunch time clubs Remodelling Resources v6.1 – Section 6 Remodelling Tools – Page 6.7

14 Matrix II – school example Do-ability score (1 – 4)Impact score (1 – 4) 1. Recruit and train additional staff Segregate classes31 3. Segregate year groups31 4. Shorten lunch break33 5. Stagger lunch break22 6. Abandon lunch break34 7. Allow pupils out of school41 8. Allow pupils home with permission from parents Close school at lunch Provide lunchtime clubs23

15 Matrix II – school example Do-ability Impact High Low High Remodelling Resources v6.1 – Section 6 Remodelling Tools – Page 6.9 Therefore higher priority options are: 6. Abandoning the lunch break 4. Shortening the lunch break 10. Providing lunch clubs


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