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Prioritisation toolkit

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Presentation on theme: "Prioritisation toolkit"— Presentation transcript:

1 Prioritisation toolkit

2 What is working well in your school?
Discover stage What is working well in your school? What works well? Why? (what is the learning?) Use multiple pages as necessary Remodelling Resources v6.0 – Section 4 Remodelling in Practice – Page 31

3 What is working so-so in your school?
Discover stage What is working so-so in your school? What works so-so? Why? (what is the learning?) Use multiple pages as necessary Remodelling Resources v6.0 – Section 4 Remodelling in Practice – Page 32

4 What is working not so well in your school?
Discover stage What is working not so well in your school? What works not so well? Why? (what is the learning?) Use multiple pages as necessary Remodelling Resources v6.0 – Section 4 Remodelling in Practice – Page 33

5 Prioritisation matrix I
A prioritisation matrix is a framework to help prioritise a number of issues (matrix I), options or alternatives (matrix II) 4 HIGHER PRIORITY ISSUES High 3 Impact 2 1 Low 1 2 3 4 Weak Driving Force Strong We identify priority issues by rating the impact they would have if they were resolved and rating how powerful the driving forces for change are

6 Matrix I – school example
Focus Improving and supporting teaching and learning – primary school Issues The school has a budget deficit It is hard to recruit quality staff to the school Classroom behaviour is challenging ICT investments have been piecemeal No clear way to create PPA for teachers Strained relationship with local union representative Governors have a different agenda to the head Administrative tasks are burdensome Too many meetings It takes ages to make decisions Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 6.4

7 Matrix I – school example
Driving force score (1 - 4) Impact score (1 – 4) 1. The school has a budget deficit 4 2. Hard to recruit staff 3 3 Behaviour challenging 4. ICT investments 2 5. No way to create PPA 6. Relations with union 7. Governors with different views from head 8. Administrative tasks are burdensome 9. Too many meetings 1 10. It takes ages to take decisions Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 6.5

8 Matrix I – school example
High Therefore higher priority issues to attend to are: 1. The school has a budget deficit 2. It is hard to recruit quality staff to the school 8. Administrative tasks are burdensome 3. Classroom behaviour is challenging 2 1 4 5 9 3 8 3 7 Impact 10 6 4 2 1 Low 1 2 3 4 Weak Strong Driving Force Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 6.6

9 Fishbone Analysis and Five Whys
These techniques will assist teams to understand the causes of problems or issues They encourage teams to find the root of the problem or issue Without such analysis, teams can often move into “fix it” mode before they really understand a problem or issue. Often this means they end up fixing a symptom and either the problem remains or it reappears in another guise Fishbone Analysis and Five Whys share many characteristics. Choose the one that feels best for your issue and your team Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.1

10 Fishbone Analysis - example
Staffing costs 86% of the budget Issue Income heavily reliant on LEA formula Schools facilities are underused Premises costs 8.5% Beacon school funding not renewed LEA uses January PLASC for Fair Funding formula Teachers are 70% Low number of TAs New Council sports centre opened locally School not used for external events Premises staff costs 3.5% 5 year routine maintenance plan undercosted Revenue budget not balanced Etc ... Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.6

11 Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.10
Five Whys - example Teachers used to support pupils with SEN. Large number of management points Staffing very stable Historic. Have allowed some queue jumping. Cleaners local people with strong connection to school. Employ own cleaning staff at high rates. Plan still has 3 years to run. Roll drop in January Co-ordinator’s salary now in main school budget. School decided not to reapply 2 years ago. Knock-on impact in other areas e.g. FSM, SEN Health and safety issues. LEA cut back on community use of school. Greater variety of facilities available. Governing body have stopped s/keeper overtime. Teachers are 70% Premises costs 8.5% Staffing costs 86% of the budget. Costs too high Low number of TAs Premises staff costs 3.5% 5 year routine maintenance plan undercosted. Revenue budget not balanced Beacon school funding not renewed Income heavily reliant on LEA formula. LEA uses January PLASC for Fair Funding formula. Income too low New Council sports centre opened locally Schools facilities are underused School not used for external events. Remodelling Resources v6.0 – Section 6 Remodelling Tools – Page 4.10

12 Prioritisation matrix II
A prioritisation matrix is a framework to help prioritise a number of issues (matrix I), options or alternatives (matrix II) 4 HIGHER PRIORITY OPTIONS High 3 Impact 2 1 Low 1 2 3 4 Low Do-ability High We identify priority options or alternatives by rating the impact they would have if they were implemented and rating how do-able they are

13 Matrix II – school example
Issue Behaviour during lunch break – secondary school Options Recruit and train additional staff to supervise Segregate classes Segregate year groups Shorten lunch hour Stagger lunch hour Abandon lunch hour – have mini breaks Allow pupils out of school Lunch passes – allow pupils home Shut school at lunch hour – keep pupils out Provide lunch time clubs Remodelling Resources v6.1 – Section 6 Remodelling Tools – Page 6.7

14 Matrix II – school example
Do-ability score (1 – 4) Impact score (1 – 4) 1. Recruit and train additional staff 1 3 2. Segregate classes 3. Segregate year groups 4. Shorten lunch break 5. Stagger lunch break 2 6. Abandon lunch break 4 7. Allow pupils out of school 8. Allow pupils home with permission from parents 9. Close school at lunch 10. Provide lunchtime clubs

15 Matrix II – school example
High Therefore higher priority options are: 6. Abandoning the lunch break 4. Shortening the lunch break 10. Providing lunch clubs 6 4 1 10 4 3 Impact 5 2 3 2 9 7 1 8 Low 1 2 3 4 Low High Do-ability Remodelling Resources v6.1 – Section 6 Remodelling Tools – Page 6.9


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