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Cloud Based Email and Collaboration Project Bob Micielli, CIO, Department of Natural Resources Dave Kirk, Office of the Chief Information Officer May 22,

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Presentation on theme: "Cloud Based Email and Collaboration Project Bob Micielli, CIO, Department of Natural Resources Dave Kirk, Office of the Chief Information Officer May 22,"— Presentation transcript:

1 Cloud Based and Collaboration Project Bob Micielli, CIO, Department of Natural Resources Dave Kirk, Office of the Chief Information Officer May 22,

2 Action 4: Cloud Based and Collaboration Project Project Statement : Establish an enterprise cloud based solution for the State of Washington for common desktop business applications. The following products are part of this vision: – Microsoft Exchange Online ( , Contacts, and Calendaring) – Microsoft SharePoint Online – Microsoft Lync Online (Instant Messaging and Presence) – Microsoft Office Web Apps – Microsoft Office Professional as it relates to the above services – M86 Secure Service 2

3 Action 4: Cloud Based and Collaboration Project Background: Decision in 2009: Create a Shared Service Status: 47,500 mailboxes from 45 agencies on Exchange 2010 Symantec Vault, Secure With new Cloud based and Collaboration Services: Business Question: Given our installed base, is there a business case at this time to adopt a comparable cloud based solution? 3

4 Action 4: Cloud Based and Collaboration Project Can a Cloud Based Solution: Reduce cost? Increase productivity ? Improve the quality of service? Position the state better for the future ? 4

5 Action 4: Cloud Based and Collaboration Project Tarek Tomes 5 Minnesota: Another State’s Experience

6 Action 4: Cloud Based and Collaboration Project Scope for Washington State: Cloud based software services: Microsoft Exchange 2010 Online Microsoft SharePoint Online Microsoft Lync Online Instant Messaging Microsoft Office Web Apps Secure from M86 Microsoft Office Professional as it relates to the above services 6

7 Action 4: Cloud Based and Collaboration Project Examples for Use: Field Auditors Case Managers Tele-Working Regional Office to Headquarters Communications Project and Business Teams – Collaboration – Exchanging Information – Producing Deliverables – When people in other places need to work together as if in the same room Lync Online Office Professional Plus 7

8 Action 4: Cloud Based and Collaboration Project Business Case: Can a Cloud Based Solution: Reduce cost? Increase productivity? Improve the quality of service? Position the state better for the future? Project Phases: Preliminary Business Case Phase, go/no go Business Case Analysis Phase, go/no go Implementation Phase 8

9 Action 4: Cloud Based and Collaboration Project Business Case Analysis Phase Scope: The business case will analyze two alternatives: Continue using the current Shared service Adopt an all cloud-based Collaboration service that includes M86 Secure 9

10 Action 4: Cloud Based and Collaboration Project Business Case Analysis Phase Scope: Financial analysis: Compares the components of the current on-premise shared service with a comparable all-cloud based solution. The current components are: Exchange 2010 Secure from M86 Symantec Vault Inbound filtering Outbound filtering 10

11 Action 4: Cloud Based and Collaboration Project Business Case Analysis Phase Savings Opportunities: archive storage, Conference calls and video conferencing among employees, Employee and resource mailbox costs, SharePoint Identify Cost Avoidance and Cost Savings Opportunities 11

12 Action 4: Cloud Based and Collaboration Project Business Case Analysis Phase Gap Analysis: Exchange 2010 Exchange Archive SharePoint Lync Web Apps Participating Agencies: AGR, COM CTS, DEL, DFW, DNR, DOC,DOH, DOL, DSHS, ECY, LNI, LIQ, LEG, OFM, DOT, (more are asking to participate) 12

13 Action 4: Cloud Based and Collaboration Project Gap Analysis Over 500 Unique Requirements Identified Test Environment Established with 4 Tenants More Than 110 Agency Staff Involved Migration Effort What’s The Effort for the State Of Washington Business Case Target Completion Date June 15th 13

14 Action 4: Cloud Based and Collaboration Project Questions and Answers: Bob Micielli, DNR Dave Kirk, OCIO 14


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