Follow “Download Instructions” to install the EBS Program on your Computer.
After downloading the UDOT EBS Program the UDOT EBS Icon is added to your desktop. Click the icon to run the program.
Follow “Download Instructions” to update DBE Directory File on your Computer. Date for last time modified. Must have current DBE Directory File when bidding Click to view UDOT DBE Directory
UDOT DBE Directory Click “Table of Contents” for a list of approved DBE subcontractors.
Follow “Digital Certificate Instructions” to apply for a digital certificate and access to UserTrust vault.
Enter the name of person signing the bid electronically. Enter the e-mail address for the person submitting the bid to the UserTrust vault. NOTE: The person responsible for signing the bid and the person responsible for submitting the bid do not have to be the same person.
4.ONLY REQUIRED BY APPARENT LOW BIDDER AFTER BID OPENING. Prints DBE Confirmation letters for each committed DBE. Must be signed by the DBE and faxed to the UDOT Civil Rights Office before project is Awarded.
GOOD FAITH EFFORT AND INTEND TO SUBLET FEDERAL PROJECTS
Step 1. Select appropriate Group ID for items quoted.
Step 1a. After selecting to appropriate Group ID, highlight the items quoted for the group and click ‘Select’. Selected Items are added to this window. “Save” after selecting.
Step 2. Select DBE’s contacted for quotes, indicate how they were contacted, date contacted and the contact results by clicking on dropdowns. Comment is optional.
Step 3. Add NON-DBE subcontractors providing quotes if they are not listed in Step 4. Assign Items.
Step 4. Assign Group ID to DBE and Non-DBE subcontractors providing quotes. 1. Highlight applicable DBE/Non DBE subcontractor. 2. Highlight applicable Group Id/ and click “Select” “Save” after each “Select’.
Step 5. Enter dollar amounts for each item quoted by DBE/Non DBE subcontractors. Indicate if item was quoted as Partial or Complete by clicking on dropdown. “Save” after entering quotes for each DBE/ Non-DBE. 250,000.00
Step 6. View and Print “Comparison” report for DBE/Non DBE quotes. Report will be submitted with your bid package. Click on dropdown if you created multiple Group ID’s.
Step 6. View and Print “Contact List” for DBE/Non DBE contacted for quotes. Report will be submitted with your bid package.
1. CLICK BOX RIGHT OF “SUBCONTRACTORS” NAME WHO SUBMITTED A BID/QUOTE. 2. CLICK BOX RIGHT OF APPLICABLE “PROJECT ITEM DESCRIPTION(S)” 3. COMPILED “BIDDERS LIST” REPORT NOTE: “REG” “ANNUAL CONTRACTOR/SUBCONTRACTOR REGISTRATION” IS CURRENT. 4. CLICK DROPDOWN TO INDICATE “COMPLETE”, “ PARTIAL SERVICE” OR “PARTIAL SUPPLY”.
OPTION: CLICK, ‘MOVE PROJECT’ TO MOVE ‘BIDDERS LIST’ FROM ONE PC TO ANOTHER. x
Required for projects >$500,000 and bidder is not prequalified by UDOT as ‘Unlimited’. Click ‘Insert Row’ and document all uncompleted work for your company. Information is saved from bid to bid and can be updated.
Click to transmit bid. Also, can be use to view/edit required bid documents. Required documents will be highlighted depending on type of project (Federal or State). Click “View” to view the selected document.
E-mail notification for bid submitted prior to bid opening date and time.
E-mail notification for bid submitted after bid opening date and time.
‘View History’ enables you to view the number bids you submitted to the vault for the selected project. NOTE: Last bid submitted prior to bid opening date and time is the bid UDOT will receive from the UserTrust Vault for bid opening.
‘Move Project’ allows multiple users to work different parts of the bid package and then move all the parts to the target PC used to submit the bid. Check what you want to move and click ‘Save’ SAVE TO DISKETTE
Click, “Load New Project/Addendum’ Changes are loaded into target bid package.