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The World Web of Mevlana: A Web-Based Automation System for Academic Exchange Programs in the Context of Internationalization Zekeriya Aktürk, Abdullah.

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Presentation on theme: "The World Web of Mevlana: A Web-Based Automation System for Academic Exchange Programs in the Context of Internationalization Zekeriya Aktürk, Abdullah."— Presentation transcript:

1 The World Web of Mevlana: A Web-Based Automation System for Academic Exchange Programs in the Context of Internationalization Zekeriya Aktürk, Abdullah Akyol, Hamit Acemoğlu. Atatürk University, Erzurum / 361

2  Internationalization  Introduction to WWM  Materials and Methods  Results  Cummunication with other systems  Generating Reports  Data Security  Exchange for 2013-2014  Conclusion / 362 ABOUT THE PRESENTATION

3 / 363 Internatio- nalization Telecom- munica- tion Public transport Decline in visa require- ments Interna- tional companie s InternetStandards Internatio- nal Agree- ments Worldwid e NGOs

4 One School Advertisement: DePaul University / 364 Exchange of ideas Bringing new ideas Need for being a global citizen Cannot ignore outside world A career that will benefit everybody on the planet Everything is interconnected We should not only accept, we should celebrate divesity Internationalization transforms thinking

5 USA  Almost 600,000 international students are enrolled in U.S. higher education institutions. / 365 7_hr/070629-vaughan.htm

6 UK / 366

7 Netherlands  January 2010: 76,000 international students study in the Netherlands / 367 /

8 Japan  118,498 international students in Japan as of May 1, 2007 / 368

9 Turkey  June 10, 2010: Around 17 000 foreign students / 369

10 / 36 10  February 2012: Around 26 000 foreign students

11 Internationalization is National Policy / 36 11

12  Students from 31 countries applied to study medicine at Atatürk University. / 36 12 n% KENYA4518.6 AZERBAYCAN3916.1 SURİYE239.5 İRAN197.9 TÜRKİYE177 TÜRKMENİSTA N135.4 A.B.D.125 ALMANYA104.1 FİLİSTİN104.1 AFGANİSTAN93.7 BULGARİSTAN72.9 FAS62.5 YEMEN52.1 HOLLANDA41.7 GÜRCİSTAN31.2 URDUN31.2 RUSYA20.8 SUUDİ ARABABİSTAN.20.8 ANDORRA10.4 BİRLEŞİK ARAP EMİRLİ10.4 BOSNA-HERSEK10.4 ERİTRE10.4 İSRAİL10.4 NORVEÇ10.4 ÖZBEKİSTAN10.4 ROMANYA10.4 SOMALİ10.4 TACİKİSTAN10.4 TANZANYA10.4 TUNUS10.4 YUNANİSTAN10.4 Toplam242100

13 Visiting Professors / 36 13 Arunkumar Vasanr ChitreIndiaBiophysics Basant Kumar MohantyIndiaEmbryology B.Vinod KumarIndiaMicrobiology Sherif KaramCanadian histology Krishna TadepalliIndiaPathology Usha Rani SomarajuIndiaBiochemistry Anil SharmaIndiamedical biology Shabbir Ahamd KhanPakistanPublic Health Seyed Mohammad AkramiIranmedical genetics Gamal BadrEgyptianImmunology Mohammed KhanBangladeshMicrobiology Volodymyr DvornykHong Kongmedical biology Syamala MoparthiIndiaPhysiology Hasabelrasoul MohameddSaudi ArabiaPhysiology Abderrahman IbrahimSyria, ParaguayPathology Anand Sarwottam DeshmukhIndiaMedical Microbiology Ashwini DeshmukhIndiaPhysiology Sarosh MahdiPakistanPublic health Alberto Cebrian SerranoSpanishHistology and embr. Diego LiberatiItalybio-physiology Nitin VishwakarmaIndiaAnatomy Nasir Ali AfsarPakistanPharmacology Brian MangumFijiPublic Health Shafik HabalMedical Microbiology

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19 INTERNATIONALIZATION A Big Vision  Internationalization is the result of a vision  Academic staff from the Nebraska University came to Erzurum in 1962 and supported establishing Atatürk University  Still appreciated!  There are countries where YOU may contribute. / 36 19

20  The World is getting smaller each day  Inernationalization has become a priority  New academic exchange programs emerged  ERASMUS (1987)  Farabi (2008-2009)  Mevlana (2013-2014) / 3620 INTRODUCTION

21  Aim of MEP:  “Enabling academic exchange between Turkish and international universities worldwide”  Most important features:  No geographical boundary  Bugdet provided by Turkey / 3621 INTRODUCTION Mevlana Exchange Program (MEP)

22  Academic exchange programs have to process a lot of actions:  Announcements  Applications  Learning protocols  Acceptance letters  Financial issues ...  Doing all the procedures by hand has some limitations:  Time consuming, workforce requirement, open for mistakes... / 3622 INTRODUCTION The Need

23  The project was supported by the Scientific Reaseach Projects funding unit (BAP) of Atatürk University  A system was developed to automate the following processes: 1.Determination and agreement of available exchange quota by coordinators from host and guest universities. 2.Making announcements via the World Wide Web. 3.Application of local and international students to the announced seats. / 3623 MATERIALS AND METHODS

24 4.Application of local and international academic staff to the announced seats. 5.Collection of Grade Point Average (GPA) and foreign language scores of students. 6.Matching and selection of students and academic staff eligible for exchange. 7.Preparation and transfer of acceptance letter for those who are accepted for exchange. 8.Matching of lectures and preparation of the learning protocols. 9.Collection of final reports of students and staff who successfully participated in the exchange. 10.Fast communication via mass e-mails and SMS 11.Production of different reports. / 3624

25  The automation system developed was named as The World Web of Mevlana / 3625 MATERIALS AND METHODS

26  The system was hosted at  Technical features:  main interface programming language: (  database programming language: MSSQL  Additionally: Ajax technologies, Java script, Jquery, and CSS were implemented as necessary.  the software was developed based on a layered architecture. / 3626 MATERIALS AND METHODS

27  The WWM has eight levels of authorization: 1.System manager 2.Local coordinators 3.International coordinators 4.Local students 5.Local academic staff 6.International students 7.International staff 8.Guest users / 3627 RESULTS User Levels

28  Data related with the competencies, courses, curriculum content, and ECTS credits are automatically retrieved from the Course Information Package portal of the university / 3628 RESULTS Communicating with Other Systems

29  Student information including GPA is automatically retrieved from the Student Information System upon logging in with national Turkish ID. / 3629 RESULTS Communicating with Other Systems

30  Students, academic staff and coordinators can generate reports as they need. / 3630 RESULTS Generating Reports

31  The WWM is hosted in the servers of Atatürk University  Security poicy and firewalls of the university apply also for WWM  Regular backups are taken every week with more frequent ones during the high traffic periods. / 3631 RESULTS Data Security and Back-up

32  Added in Google-Maps  Detailled visitor statistics / 3632 RESULTS Additional Information

33 / 3633 RESULTS Exchange Planned 2013-2014 (before WWM) 2014-2015 (after WWM) Available agreements1645 Outgoing students1923 Incoming students4739 Outgoing staff1829 Incoming staff1227 Total Exchange Planned96118

34 / 3634 CONCLUSION  The Mevlana Exchange Program automation system was successfully developed and implemented for the 2014- 2015 exchange period.  The system is working smoothly with mostly positive user feedbacks. Minor bugs encountered during operation are fixed instantly.  The need for being continually engaged in some form of learning activity will force the development for new educational settings and infrastructure removing the boundaries created by time and space.

35 / 3635 CONCLUSION  As to our knowledge, the WWM is the first automation system for exchange programs in Turkey.  Utilization of information technologies has been widely expanded during the recent years.  Even governments started to accomplish many of their procedures through electronic government (e- government) systems, which will probably trigger the transformation of “university” to “e-university”. Gürbüz, T. Eğitimde Değişim: Bilgi Yönetimi ve e-öğrenme. Satı, Z. E., Karataş, E. K., Özen, Z., Koçoğlu, F. Ö., & Erol, Ç. “E-Üniversite” ye Yolculuk.

36 / 3636 CONCLUSION  The World Web of Mevlana will facilitate the Mevlana Exchange Program procedures for all stakeholders, including Mevlana Exchange Office workers, local and international coordinators, sudents, and academic staff.  It will also help to promote the Mevlana Exchange Program by enabling fast access to all resources via the internet.  Using the experience accumulated at Atatürk University, we expect other institutions to implement the WWM for their universities. Since the processes are fairly similar, the system can be applied to other exchange programs such as ERASMUS and Farabi too with some modifications.

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