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Ben Hatch – Product Evangelist Carolyn Kane – Product Evangelist Sign Me Up!

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Presentation on theme: "Ben Hatch – Product Evangelist Carolyn Kane – Product Evangelist Sign Me Up!"— Presentation transcript:

1 Ben Hatch – Product Evangelist Carolyn Kane – Product Evangelist Sign Me Up!

2 Digital Signatures or Electronic Signatures

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4 Document alteration happens….

5 “Attorneys for Jamie McCourt accused Frank McCourt of altering three copies of an agreement signed by Jamie McCourt which give her an equal stake in the Los Angeles Dodgers.”

6 “Correction fluid was used to alter at least a dozen worksheets produced by a panel that helps set property values in Cuyahoga County...”

7 “Internal company documents revealed that Pfizer unlawfully removed, altered, and changed published study findings that revealed unfavorable results in at least 16 study reports.”

8 Document Alteration Reduce document alteration by: Restricting document annotation Ensuring alteration rights reflect current policies Storing business-critical documents as unalterable documents

9 Where’s the proof?

10 Digital Signatures

11 digitally sign Allows users to digitally sign OnBase OnBase documents using digital certificates authenticity integrity digital certificates to ensure authenticity and integrity

12 PRODUCTVIEW Prove Document Unaltered

13 ImageOfficeTextE-FormPDF

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15 How Digital Signatures Works

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19 Digital Signatures Access

20 Who Could Use Digital Signatures?

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25 Batch Signing

26 Workflow Action

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29 Folder Signing

30 Route based on signature Increase signing efficiency Guarantee document unaltered Securely sign documents

31 Uses x.509 Certificates

32 Flexibility

33 PRODUCTVIEW Digital Certificate Considerations Form of Identification Issued by Certificate Authority Ensure Validity Within Acceptable Time-Period

34 Signature Pad Interface

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36 Electronically captures signatures, allowing users to securely sign documents in OnBase.

37 Sign an Image Document

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39 Sign an E-Form

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41 PRODUCTVIEW Functionality Provides an electronic representation of a physical signature Permanently burned on the document Apply multiple signatures to a document “Locks” E-Forms to ensure that they are not altered after signing

42 How Signature Pad Interface Works

43 PARTNERVIEWS Image Document or E-Form Topaz Signature Pad

44 Signature Pad Interface Access

45 Two Signing Options!

46 Capture from Signature Pad

47 Insert Saved Signature

48 Usage

49 PRODUCTVIEW Signature Capabilities by Platform PlatformImagesE-Forms OnBase ClientYes Web ClientYesNo Desktop ClientNoYes Unity ClientNo

50 Who Could Use the Signature Pad?

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55 Meeting Minutes Approvals Policy Acknowledgement

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57 Signature Cards New Account Documents Account Authorizations Loan Documents

58 Advanced Features

59 Signature Administration

60 Minimize security risks Eliminate paper-based costs associated with signatures Reduce time and resources spent obtaining signatures Speed processing of documents

61 Digital and Electronic Signatures ROI

62 Your signature process could cost you $600,000 over

63 Costs $650,250 Source: Arx, 2010 ROI Calculation for Digital Signatures Average cost: Toner, Ink, & Paper = $.03/Page 100,000 Signatures/Year 2 Pages per Document 200,000 Pages x $.03 US Mail 10,000 = $8,300 Courier (Overnight) 5,000 = $212,750 Shipping (Overnight) 10,000 = $175,000 Fax 25,000 = $750 Employee Hourly Wage = $10/Hour Documents Scanned = 20/Hour $.50 per Scanned Document 50,000 Documents x $.50 Employee Hourly Wage = $10/Hour Documents Filed = 10/Hour $.83 per Scanned Document 50,000 Documents x $ % of Documents are Lost 7,500 Lost Documents $20 to Find Lost Document 20% of Lost Documents are Never Found $40 to Reproduce Lost Document

64 Not including: Document Loss & Reproduction Costs Environmental Costs Lost Business Due to Delays Failure to Realize Full ROI of ECM System

65 SignatureRequired? Transfer of Liability? Physical signature required Signature Pad Prove who signed document Digital Signature Solutions (Both) Verify document is unaltered Certificate Based Digital Signature Authorization? Physical signature required Signature Pad Prove who signed document Digital Signature Solutions (Both) Verify document is unaltered Certificate Based Digital Signature

66 More information Available at: Product Blogs:

67 Questions?

68 Thank You


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