Presentation on theme: "Ben Hatch – Product Evangelist Carolyn Kane – Product Evangelist Sign Me Up!"— Presentation transcript:
Ben Hatch – Product Evangelist Carolyn Kane – Product Evangelist Sign Me Up!
Digital Signatures or Electronic Signatures
Document alteration happens….
“Attorneys for Jamie McCourt accused Frank McCourt of altering three copies of an agreement signed by Jamie McCourt which give her an equal stake in the Los Angeles Dodgers.”
“Correction fluid was used to alter at least a dozen worksheets produced by a panel that helps set property values in Cuyahoga County...”
“Internal company documents revealed that Pfizer unlawfully removed, altered, and changed published study findings that revealed unfavorable results in at least 16 study reports.”
Document Alteration Reduce document alteration by: Restricting document annotation Ensuring alteration rights reflect current policies Storing business-critical documents as unalterable documents
Where’s the proof?
digitally sign Allows users to digitally sign OnBase OnBase documents using digital certificates authenticity integrity digital certificates to ensure authenticity and integrity
PRODUCTVIEW Prove Document Unaltered
How Digital Signatures Works
Digital Signatures Access
Who Could Use Digital Signatures?
Route based on signature Increase signing efficiency Guarantee document unaltered Securely sign documents
Uses x.509 Certificates
PRODUCTVIEW Digital Certificate Considerations Form of Identification Issued by Certificate Authority Ensure Validity Within Acceptable Time-Period
Signature Pad Interface
Electronically captures signatures, allowing users to securely sign documents in OnBase.
Sign an Image Document
Sign an E-Form
PRODUCTVIEW Functionality Provides an electronic representation of a physical signature Permanently burned on the document Apply multiple signatures to a document “Locks” E-Forms to ensure that they are not altered after signing
How Signature Pad Interface Works
PARTNERVIEWS Image Document or E-Form Topaz Signature Pad
Signature Pad Interface Access
Two Signing Options!
Capture from Signature Pad
Insert Saved Signature
PRODUCTVIEW Signature Capabilities by Platform PlatformImagesE-Forms OnBase ClientYes Web ClientYesNo Desktop ClientNoYes Unity ClientNo
Signature Cards New Account Documents Account Authorizations Loan Documents
Minimize security risks Eliminate paper-based costs associated with signatures Reduce time and resources spent obtaining signatures Speed processing of documents
Digital and Electronic Signatures ROI
Your signature process could cost you $600,000 over
Costs $650,250 Source: Arx, 2010 ROI Calculation for Digital Signatures Average cost: Toner, Ink, & Paper = $.03/Page 100,000 Signatures/Year 2 Pages per Document 200,000 Pages x $.03 US Mail 10,000 = $8,300 Courier (Overnight) 5,000 = $212,750 Shipping (Overnight) 10,000 = $175,000 Fax 25,000 = $750 Employee Hourly Wage = $10/Hour Documents Scanned = 20/Hour $.50 per Scanned Document 50,000 Documents x $.50 Employee Hourly Wage = $10/Hour Documents Filed = 10/Hour $.83 per Scanned Document 50,000 Documents x $ % of Documents are Lost 7,500 Lost Documents $20 to Find Lost Document 20% of Lost Documents are Never Found $40 to Reproduce Lost Document
Not including: Document Loss & Reproduction Costs Environmental Costs Lost Business Due to Delays Failure to Realize Full ROI of ECM System
SignatureRequired? Transfer of Liability? Physical signature required Signature Pad Prove who signed document Digital Signature Solutions (Both) Verify document is unaltered Certificate Based Digital Signature Authorization? Physical signature required Signature Pad Prove who signed document Digital Signature Solutions (Both) Verify document is unaltered Certificate Based Digital Signature