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PAISA District Surveys Mid Day Meals (2012) Provisional Yamini Aiyar, Sr. Research Fellow, CPR.

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Presentation on theme: "PAISA District Surveys Mid Day Meals (2012) Provisional Yamini Aiyar, Sr. Research Fellow, CPR."— Presentation transcript:

1 PAISA District Surveys Mid Day Meals (2012) Provisional Yamini Aiyar, Sr. Research Fellow, CPR

2 Introduction to PAISA District Surveys Why PAISA ? Current Budget for MDM Rs. 11,937 crore : How does this money flow to schools and districts? Do schools receive this money? Is this adequate to ensure that meals provided in schools meet the norms? Coverage 4 Districts in 2 States Uttar Pradesh: Hardoi and Jaunpur Bihar: Nalanda and Purnea Schools: (average) per district Who Does PAISA ? Local NGOs, universities, college students in each district Methodology Analysis of GOI PAB minutes, State Quarterly Progress Reports and Sanction Orders Analysis of district Sanction Orders, Utilization Certificates, Monthly and Quarterly Progress Reports, Release Orders, Audit Reports School level surveys (passbooks, cashbooks, vouchers) Budget line items analyzed Food grains Cooking cost (CC) Cook cum helper (CCH) Management, Monitoring and Evaluation (MME)

3 Findings

4 Humara hard-drive 6 mahiney pehle crash ho gaya. Humare paas soft copy nahi hai. Agar aap ko copy chahiye, toh yahaan aa ke le lijiye. Ek computer operator purey district ka data ikatrit karta hai, kabhi kabhi khaana khane ke liye samay bhi nahi milta. Quality of record keeping a serious concern: Voices from the district

5 Of the day spent in the MDM district office, the official spent the entire morning trying to turn on the computer and then watching the computer crash. This went on till afternoon, after which the said official left. The only other computer that worked had a virus, and was very slow. - Field observation by AI Team Quality of record keeping a serious concern: Notes from the district

6 Quality of record keeping a serious concern: A flavour of the problem  MPRs and QPRs incomplete, in one district they were not even prepared  Utilization Certificates not available in Bihar  Audit reports for not available anywhere  Sanction Orders in one district were only kept as unsigned soft copies  IVRS data not available as officers did not have appropriate passwords

7 Stock register chori ho jaaney ke kaaran upyog mein laaya gaya chaawal evam prapt chawal ki jaankaari nahin prapt hui. Quality of record keeping a serious concern: Voices from Schools Parivartan lagat register maintain na hone ke kaaran incharge shikshak ne MDM register nahi dekhaya.

8 Documents in schools Availability at the School level HardoiJaunpurNalandaPurnea MDM Register Not available in 7% cases. No data on opening balance. Not available in 7.3% cases. No data on opening balance Not available in 14% of cases. Not available in 1% of cases Passbooks Not available in 12% of cases Not available in 15% of cases Not available in 16% of cases Not available in 11% of cases CashbookAvailable Available but poorly maintained Quality of record keeping a serious concern: School

9 When do districts receive and release foodgrains and cooking costs?

10 Even flow of foodgrains and cooking cost from GOI to States

11 Hardoi, Uttar Pradesh

12 Just under 50% food grains released by Hardoi till October 2011

13 No funds released by Hardoi for cooking costs till September 2011

14

15 Jaunpur, Uttar Pradesh

16 Even flow of foodgrains from Jaunpur to blocks and schools

17 Only 15% cooking costs released in and by December 2011

18 Nalanda, Bihar

19 Even flow of food grains from district to block and schools

20 Slow start in cooking cost releases by Nalanda

21 Purnea, Bihar

22 Even flow of food grains from district to block and schools

23 More than half the year’s cooking cost is released by November

24 Summary  Relatively smooth grain and cooking cost fund flow from State governments to districts  Hardoi and Jaunpur data seems to indicate that there are many bottlenecks at the district level in releasing cooking cost fund flows on time  Nalanda and Purnea seem to perform far better at the district level in terms of grain and cooking cost fund flow

25 When do schools in Uttar Pradesh and Bihar receive their food grains and cooking costs?

26 MDM performance at the school level FY District % students eating in a day/enrolled children % students’ attendance on day of survey Hardoi 6248 Jaunpur 6547 Nalanda 6252 Purnea 6343 District Total working days in Average days on which MDM was served Hardoi Jaunpur Nalanda Purnea Number of meals served/ enrollment and attendance Number of working days on which MDM is served

27 Percentage of schools serving MDM on at least one day every month District Percentage of schools serving MDM on at least one day every working month Hardoi100% Jaunpur96% Nalanda42% Purnea25%

28 Barsaat ke mausam mein MDM kabhi kabhi nahi aata hai, kachhi sadak ke kaaran -School observation

29 Significant gap between availability of grain and total grain required in some months: Nalanda Requirement = No. of meals per day*no. of working days*norm Available grain= Opening balance in the financial quarter+ receipts % of schools below requirement

30 Significant gap between availability of grain and total grain required in some schools: Purnea Requirement = No. of meals per day*no. of working days*norm Available grain= Opening balance in the quarter + receipts in the quarter

31 Are meals served according to norms?

32 Significant gap between expected consumption by norm and actual consumption : UP

33 Food grain consumption pattern in MPR in accordance with norms

34 Cooking cost consumption pattern in MPR in accordance with norms

35 Consumption in Bihar: A mixed picture

36 Food grain consumption pattern in MPR in accordance with norms

37 Cooking cost consumption pattern in MPR in accordance with norms

38 Actual consumption Vs consumption based on attendance: Bihar

39

40 Summary  MDM performance is variable across districts. Significant gap between working days and days on which meals are served in Bihar  Wide variations in timing of grain receipt in schools. Particularly in some months  In UP, grains and cooking costs received per child is on average below the norm  In Bihar grain and cooking cost receipt is above the norm but this is offset by the fact that meals are not served through the year  Overall consumption patterns are variable. Many schools report a wide gap between actual grains and cooking cost utilized and norm

41 When do districts receive and release funds for paying the Cook cum Helper (CCH)?

42 Funds release pattern (GOI and State) for CCH is erratic

43 Funds release from Hardoi district to schools is even through the year

44 Fund release from Purnea to schools is extremely slow

45 When does the CCH receive her payment?

46 88% CCH in Hardoi are paid within 3 months. 56% in Jaunpur

47 59% CCH receive their salary once in 6 months in Nalanda and 38% in Purnea

48 How do Management, Monitoring and Evaluation funds flow?

49 Hardoi’s receipt of MME went from 0 to 100% between October and December 2011 according to district MPRs

50 65 percent of funds for MME were not released until December 2011 in Nalanda and Purnea

51 The way forward  Significant investments need to be made in improving accounting practices and record keeping (including IVRS)  Financial management training and capacity building at the district and school level  Designing an end to end MIS system (links with 13 FC efforts with Panchayat FMS)  Making IVRS publically accessible  Improved monitoring  Strengthen staffing capacity

52 Documents a district ought to have Availability in HardoiAvailability in Jaunpur Sanction Orders (State to district) Available District Monthly Progress Reports (MPR) Available, but incomplete. MPRs do not contain data for Cook-cum- Helper (CCH) Available, but incomplete. Only from April -Dec MPRs for April & May 2011 did not have data on CCH, as hard drive crashed. District office could not locate hard copies District Quarterly Progress Reports (QPR) Available Only for Quarter 1 as hard drive crashed. District office could not locate hard copies Utilization Certificates (UC) Available Release Orders from District to FCI AvailableNot available IVRS data Information not provided. Invalid password Not available MDM Audit report Does not exist Sanction Orders from District to block/school Soft copies unavailable. Data overwritten Information was not provided Quality of record keeping a serious concern: District, Uttar Pradesh

53 Quality of record keeping a serious concern: District, Bihar Documents a district ought to have Availability in NalandaAvailability in Purnea Sanction orders from State to district Available District Monthly Progress Reports (MPR) Monthly Financial Progress Reports that do not have coverage & food grain data Accessed reports from monthly meetings with District Magistrate. Only summary reports available for September – November 2011 and February-March Data for several months is repeated and tables in several months are for months other than those under consideration District Quarterly Progress Reports (QPR) Available Utilization Certificates (UC) Not available IVRS data Not available

54 Quality of record keeping a serious concern: District, Bihar (continued) Documents a district ought to have Availability in NalandaAvailability in Purnea MDM Audit report Does not exist Sanction Orders for cooking costs Unsigned soft copies made available for CC, without dates or letter numbers. Un-collated lists of releases to schools various blocks provided. These didn’t cover total releases for the year Available Sanction Orders for foodgrains from District to block/school Available Cashbook Used as source for releases of CC from district to schools. Poorly maintained MME data also obtained MME data obtained for cashbook for

55 Documents a school ought to have Availability Hardoi Availability Jaunpur Availability Nalanda Availability Purnea MDM Register Not available in 7% cases. The MDM register did not contain data on opening balance. Not available in 7.3% cases. The MDM register did not contain data on opening balance Not available in 14% of cases. Not available in 1% of cases Passbooks Not available in 12% of cases Not available in 15% of cases Not available in 16% of cases Not available in 11% of cases Cashbook AvailableAvailable. Available but poorly maintained Quality of record keeping a serious concern: schools


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